HomeMy WebLinkAboutAgenda Report - June 20, 2018 C-05CITY OF LODI
COUNCIL COM MUNICATION
AGENDA ITEM
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AGENDA TITLE: Adopt Resolution Rejecting Lowest Bid and Awarding Contract for 2018-2019 Asphalt
Materials to George Reed, Inc., of Modesto ($97,295)
MEETING DATE: June 20, 2018
PREPARED BY: Public Works Director
RECOMMENDED ACTION
BACKGROUND INFORMATION:
Adopt resolution rejecting lowest bid and awarding contract for 2018-
2019 Asphalt Materials to George Reed, Inc., of Modesto, in the
amount of $97,295.
The asphalt materials purchase is needed to carry out preventive street
maintenance and repairs. City crews utilize the asphalt for localized
repairs, trench patching, thin overlays, and large sidewalk offset
patching.
Specifications for this project were approved on May 2, 2018. The City received two bids for this project on
May 23, 2018.
Bidder Location Bid Above/(Below)
Estimate
Engineer's Estimate $ 101,824.00
*Syar Industries, Inc. Vallejo $ 12,080.00 ($ 89,744)
George Reed, Inc. Modesto $ 97,295.00 ($ 4,529)
* Non -Responsive
One bid was deemed non-responsive for failure to provide a complete bid, as required by Section 2.8
"Instruction to Bidders" in the specifications. The bid submitted by Syar Industries, Inc. did not list amounts
for all bid items.
Staff recommends rejecting lowest bid and awarding contract for 2018-2019 Asphalt Materials to George
Reed, Inc., of Modesto, in the amount of $97,295. The contract includes up to two, one-year extensions,
when it is in the best interest of the City to do so.
FISCAL IMPACT: Preventive maintenance will extend the useful life of our streets and reduce
future street reconstruction costs.
APPROVED: A
Stephen Schwa■quer, City Manager
K:\WP\PROJECTS\STREETS\2018-2019 Asphalt Materials\CAward.doc
6/12/2018
Adopt Resolution Rejecting Lowest Bid and Awarding Contract for 2018-2019 Asphalt Materials to George Reed, Inc., of Modesto ($97,295)
June 20, 2018
Page 2
FUNDING AVAILABLE: Pending budget approval, this project will be funded by Measure K
(30399000).
(i1JkL.
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tdb
Attachment
cc: Utility Manager
K:\WP\PROJECTS\STREETS\2018-2019 Asphalt Materials\CAward.doc 6/12/2018
2018-2019 ASPHALT MATERIALS
Various Locations CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and GEORGE REED, INC., a California corporation, herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids The July 2006 Edition,
Specifications Standard Specifications,
Bid Proposal State of California,
Contract Business and Transportation Agency,
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City, the Contractor agrees with the City,
at to furnish all the materials as described in the Contract Documents which are hereby
made a part of the Contract; the Contractor also agrees, in accordance with Section 2.4,
"Ordering," of the Specifications, that should it not be possible in certain instances for
the supplier to make material available to the City, the City reserves the right to obtain
the required materials from other vendors. The contract supplier shall have no recourse
or claim against the City for any such purchases.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials according to the terms and
conditions for the price herein, and hereby contracts to pay the same as set forth in
Section 2.5, "Measurement and Payment," of the Specifications, in the manner and
upon the conditions above set forth; and the said parties for themselves, their heirs,
executors, administrators, successors and assigns, do hereby agree to the full
performance of the covenants herein contained.
ARTICLE III - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials embraced in this agreement; and any
adjustments to contract prices during the term of this contract shall be in accordance
with Section 2.3, "Adjustment in Contract Prices" of the Specifications for paving asphalt
price fluctuations exceeding five percent (5%); the Contractor also agrees to provide
documentation of any price fluctuations, with compensation adjustments provided, prior
CONTRACT doc
4.1
05/23/18
to the invoicing of said price increases, in the manner and according to the Plans and
Contract Documents and the requirements of the Engineer under them, to -wit:
CONTRACT ITEMS
ITEM 1. 9.5mm (3/8") Max Medium Type A, PG 64-16 or 64-10
BASE PRICE PER TON: $56.00
TAX PER TON (if any): $4.34
ADDITIONAL COSTS (if any): $N/A
TOTAL COST PER TON (FOB Plant) $60.34
Estimated Annual Quantity 750 Tons
TOTAL FOR ITEM 1
(Estimated Quantity x TOTAL COST PER TON) $ 45,255.00
ITEM 2. 12.5m (1/2") Max Medium Type A, PG 64-10
BASE PRICE PER TON: $58.00
TAX PER TON (if any): $4.49
ADDITIONAL COSTS (if any): _ $N/A
TOTAL COST PER TON (FOB Plant)
Estimated Annual Quantity
$62.49
750 Tons
TOTAL FOR ITEM 2
(Estimated Quantity x TOTAL COST PER TON) $ 46,867.50
ITEM 3. Cutback
BASE PRICE PER TON: $64.00
TAX PER TON (if any): $4.96
ADDITIONAL COSTS (if any): $N/A
TOTAL COST PER TON (FOB Plant)
Estimated Annual Quantity
TOTAL FOR ITEM 3
(Estimated Quantity x TOTAL COST PER TON)
$68.96
75 Tons
$ 5,172.00
TOTAL FOR ITEMS 1 - 3 $97,294.50
Fee for Asphalt Recycling, $NC per ton. If No Charge write NC.
ARTICLE IV - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE V - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
CONTRACT.doc 4.2 05/23/18
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VI - The purchase of asphalt material shall be for the period of July 1, 2018
through June 30, 2019 for the City of Lodi. The contract may be extended if agreed
upon by the Contractor and the City.
ARTICLE VII - State of California Senate Bill 854 requires the following:
• No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
By:
STEPHEN SCHWABAUER
City Manager
By Date:
Attest:
Title
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
CONTRACT doc
JANICE D. MAGDICH At/.
City Attorney
4.3
05/23/18
RESOLUTION NO. 2018-115
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING THE
LOWEST BID AND AWARDING THE CONTRACT FOR 2018-2019
ASPHALT MATERIALS TO GEORGE REED, INC., OF MODESTO
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 16, 2018, at
11:00 a.m., for the 2018-2019 Asphalt Materials, described in the plans and specifications
therefore approved by the City Council on May 2, 2018; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid Above/(Below)
Estimate
Syar Industries, Inc.* $12,080 ($ 89,744)
George Reed, Inc. $97,295 ($ 4,529)
* Non -Responsive
WHEREAS, staff recommends rejecting the lowest bid, received from Syar Industries,
Inc., of Vallejo, as non-responsive for failure to provide a complete bid, as required by
Section 2.8, "Instructions to Bidders," of the specifications; and
WHEREAS, staff also recommends that the City Council award the contract for 2018-
2019 Asphalt Materials to George Reed, Inc., of Modesto, in the amount of $97,295.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby reject
the bid of Syar Industries, Inc., of Vallejo, California, as non-responsive for failure to provide a
complete bid, as required by Section 2.8, "Instructions to Bidders," of the specifications; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby award the contract
for 2018-2019 Asphalt Materials to the lowest responsive bidder, George Reed, Inc., of
Modesto, California, in the amount of $97,295; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize up to two
one-year extensions of the contract, if in the best interest of the City; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and extensions on behalf of the City.
Dated: June 20, 2018
I hereby certify that Resolution No. 2018-115 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 20, 2018 by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Chandler
ABSTAIN: COUNCIL MEMBERS — None
N F " Y+ F RRAIOLO
y Clerk lJ
2018-115