HomeMy WebLinkAboutAgenda Report - June 20, 2018 C-04CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
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AGENDA TITLE: Adopt Resolution Awarding Contract for 2018-2019 Transit Station Landscape
Maintenance to New Image Landscape Company, of Fremont ($30,100)
MEETING DATE: June 20, 2018
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for 2018-2019 Transit Station
Landscape Maintenance to New Image Landscape Company, of
Fremont, in the amount of $30,100.
BACKGROUND INFORMATION: The project provides maintenance to approximately 15,500 square
feet of landscaped area at the Lodi Transit Station and Parking
Structure. The planters at the Arch, between the Lodi Transit
Station and the Parking Structure, are also included in this contract.
The specifications for this project were approved April 18, 2018. The City received the following two bids
on May 16, 2018:
Bidder Location Bid
Engineer's Estimate $ 17,800
New Image Landscape Fremont $ 30,100
Odyssey Landscaping Lodi $ 48,964
Above/(Below) Estimate
$ 12,300
$ 31,164
Staff recommends awarding contract for 2018-2019 Transit Station Landscape Maintenance to New
Image Landscape Company, of Fremont, in the amount of $30,100. The contract contains an option to
extend up to two, one-year extensions to the contract, if mutually agreeable to the City and contractor,
when it is in the best interest of the City to do so.
FISCAL IMPACT:
This annual contract maintains the frequency level for services at the site
and pays the contractor the federal prevailing wage rates. The wage rate
increased the cost by $14,580 compared to the previous contract. This
project does not impact the General Fund.
APPROVED:
Step ' ch
K:\WP\PROJECTS\TRANSIT\2018-2019 Transit Station Landscape Maintenance\CAward.doc
y Manager
6/5/2018
Adopt Resolution Awarding Contract for 2018-2019 Transit Station Landscape Maintenance to New Image Landscape Company, of Fremont ($30,100)
June 20, 2018
Page 2
FUNDING AVAILABLE: Funding for this project comes from the 2018/19 Transit Operating Budgets
(60054105).
C 4 7&
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tdb
Attachment
cc: Utility Manager
K:\WP\PROJECTS\TRANSIT\2018-2019 Transit Station Landscape Maintenance\CAward doc 6/5/2018
2018-2019 TRANSIT STATION
LANDSCAPE MAINTENANCE CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and NEW IMAGE LANDSCAPE COMPANY, a California
corporation, herein referred to as the "Contractor."
WITNESSETH
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE 1 - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
CONTRACT doc
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05/18/18
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary to maintain approximately 15,500 square feet of
landscaped area at the Lodi Transit Station and Parking Structure., all as shown on the
specifications for the project.
See Section 6-07 "Description of Bid Items" and the Exhibits for additional information.
CONTRACT ITEMS
Item
Description
Unit Total Monthly
Maintenance Price
Annual Contract Price
(Monthly Price x 12)
1
Transit Station and Parking
Structure Landscape
Maintenance
LS
$ 2,425.00/ Month
$29,100.00
2
Planting Allowance (only with
City authorization)
LS
N/A
$ 1,000.00
TOTAL $30,100.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The length of the contract will be twelve (12) months, starting July 1,
2018 and ending June 30, 2019. The contract may be extended if agreed upon by the
Contractor and the City.
CONTRACT doc
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05/18/18
ARTICLE IX - State of California Senate Bill 854 requires the following:
■ No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
department of Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
By
STEPHEN SCHWABAUER
City Manager
By: Date:
Title
Attest:
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
CONTRACT doc
JANICE D. MAGDICH
City Attorney
4.3
05/18/18
RESOLUTION NO. 2018-114
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT FOR 2018-2019 TRANSIT
STATION LANDSCAPE MAINTENANCE TO
NEW IMAGE LANDSCAPE COMPANY, OF FREMONT
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 16, 2018, at
11:00 a.m., for the 2018-2019 Transit Station Landscape Maintenance, described in the plans
and specifications therefore approved by the City Council on April 18, 2018; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder
New Image Landscape
Odyssey Landscaping
Bid Above/(Below) Estimate
$ 30,100
$ 48,964
$ 12,300
$ 31,164
WHEREAS, staff recommends that the City Council award the contract for 2018-2019
Transit Station Landscape Maintenance to New Image Landscape Company, of Fremont, in the
amount of $30,100.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for 2018-2019 Transit Station Landscape Maintenance to New Image Landscape
Company, of Fremont, California, in the amount of $30,100 for the period of July 1, 2018
through June 30, 2018; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize up to two
one-year extensions of the contract, if in the best interest of the City; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and extensions on behalf of the City of Lodi.
Dated: June 20, 2018
I hereby certify that Resolution No. 2018-114 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 20, 2018 by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Mounce, and Mayor Nakanishi
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Chandler
ABSTAIN: COUNCIL MEMBERS - None
21-CAnoL
NIFE"{i' . FERRAIOLO
City Clerk
2018-114