HomeMy WebLinkAboutAgenda Report - November 15, 2018 C-06 SMTM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C
AGENDA TITLE: Adopt Resolution Ratifying Expenses and Authorizing City Manager to Execute
Change Orders to Police Station Sanitary Sewer Lift Station Improvements
($20,000)
MEETING DATE: November 15, 2018
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution ratifying expenses and authorizing City Manager to
execute change orders to Police Station Sanitary Sewer Lift Station
Improvements, in an amount not -to -exceed $20,000.
BACKGROUND INFORMATION: On September 19, 2018, Council awarded the contract for Police
Station Sanitary Sewer Lift Station Improvements to Division 5-15, a
California Corporation, of Gold River, in the amount of $89,515.
Contract change orders are generally used to formalize changes in construction and maintenance
contracts to add to or subtract from the scope of work. For the past 15 years it has been the City's
practice for Staff to authorize contract change orders as long as the total contract amount stays within the
budgeted appropriation, originally approved by Council.
The City's change order policy (and other financial policies) is currently under review. During the review
period (anticipated to take several months), Staff is requesting project specific Council action authorizing
the City Manager to execute change orders on construction and maintenance contracts.
This project is not yet complete. The not -to -exceed change order amount of $20,000 is an estimate at
this time. In accordance with current practice, the reason and the change order amount will be provided
to Council at project acceptance.
Staff recommends ratifying expenses and authorizing City Manager to execute change orders to Police
Station Sanitary Sewer Lift Station Improvements, in an amount not -to -exceed $20,000.
FISCAL IMPACT: No additional expenditures are being considered beyond the original
appropriation. There is no fiscal impact.
FUNDING AVAILABLE: Project was approved in either current or prior year budget and funding was
determined to be available at project award.
CES/CES/tdb
61/4/r_r76),,,
Andrew Keys
Deputy City Manager/Internal Services Director
APPROVED:
Charles E. Swimley, Jr.
Public Works Director
en 5
K:\WP\PROJECTSWIISC\Police Station WW Lift Station\C PD WW Lift Station CO.doc
auer, City Manager
11/6/2018
RESOLUTION NO. 2018-225
A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING
EXPENSES AND AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDERS TO POLICE STATION
SANITARY SEWER LIFT STATION IMPROVEMENTS
WHEREAS, on September 19, 2018, Council awarded the contract for Police Station
Sanitary Sewer Lift Station Improvements to Division 5-15, a California Corporation, of
Gold River, in the amount of $89,515; and
WHEREAS, contract change orders are generally used to formalize changes in
construction and maintenance contracts to add to or subtract from the scope of work; and
WHEREAS, staff recommends ratifying expenses and authorizing the City Manager to
execute change orders to Police Station Sanitary Sewer Lift Station Improvements, in an
amount not to exceed $20,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby ratify
expenses and authorize the City Manager to execute change orders to Police Station Sanitary
Sewer Lift Station Improvements, in an amount not to exceed $20,000.
Dated: November 15, 2018
hereby certify that Resolution No. 2018-225 was passed and adopted by the City
Council of the City of Lodi in a special meeting held November 15, 2018, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NNIFERIbb+l. FERRAIOLO
City Clerk
2018-225