HomeMy WebLinkAboutAgenda Report - November 7, 2018 C-09CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C-9
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AGENDA TITLE: Adopt Resolution Awarding Contract for 2018 Pavement Crack Sealing Project to
Pavement Coatings, Co., of Woodland ($38,870)
MEETING DATE: November 7, 2018
PREPARED BY: Public Works Director
RECOMMENDED ACTION:
BACKGROUND INFORMATION:
Adopt resolution awarding Contract for 2018 Pavement Crack
Sealing Project to Pavement Coatings, Co., of Woodland, in the
amount of $38,870.
The primary cause of asphalt failure is water infiltration into the
street subgrade. Crack sealing is one of the most basic, and
important, preventive street maintenance practices.
This project consists of thoroughly cleaning and sealing the existing transverse and longitudinal cracks in
pavement surfaces and includes other incidental and related work. This contract is intended to
supplement work performed by Street Division crews to maximize the street area sealed each year. The
2018 locations are shown on Exhibit A and listed on Exhibit B.
The plans and specifications for this project were approved on September 19, 2018. The City received
the following five bids for this project on October 17, 2018:
Above/(Below)
Bidder Location Bid Engineer's Estimate
Engineer's Estimate $50,000
Pavement Coatings, CO. Woodland $38,869.98 ($11,130.02)
Bond Blacktop, Inc Union City $51,149.04 $1,149.04
Graham Contractor's, Inc. San Jose $57,673.35 $7,673.35
Telfer Pavement Technologies McClellan $81,421.20 $31,421.20
Silicon Valley Paving, Inc. San Jose $145,385.82 $95,385.82
Staff recommends awarding Contract for 2018 Pavement Crack Sealing Project to Pavement Coatings,
Co., of Woodland, in the amount of $38,870.
FISCAL IMPACT: By increasing the crack sealing effort, the useful life of City streets will be
extended. This project does not impact the General Fund.
APPROVED:
• -n Schwa. - - r, City Manager
K:\WP\PROJECTS\STREETS\2018 Crack Seal\CAward.doc 10/29/2018
Adopt Resolution Awarding Contract for 2018 Pavement Crack Sealing Project to Pavement Coatings, Co., of Woodland ($38,870)
November 7, 2018
Page 7
FUNDING AVAILABLE: Budgeted Fiscal Year 2018/19 - TDA Streets (30599000.77020)
Andrew Keys "
Deputy City Manager/Internal Services Director
aA 0-C2
Charles E. Swimley, Jr.
Public Works Director
Prepared by Jimi Billigmeier, Associate Civil Engineer
CES/JB/tdb
Attachments
cc: Utility Superintendent
K:\WP\PROJECTS\STREETS\2018 Crack Seal\CAward.doc 10/24/2018
Exhibit A
2018 Crack Seal Locations
2018 Crack Seal Locations
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Exhibit B
Site Description
Road Name
From
To
Street
Length (ft)
Width (ft)
Area (SF)
Beckman Rd.
Industrial Wy.
Thurman St.
1,167.00
38
44,346.00
Beckman Rd.
Thurman St.
Lodi Av.
811
38
30,818.00
Beckman Rd.
Vine St.
Industrial Wy.
735
38
27,930.00
Beckman Rd.
Vine St.
Auto Center Dr.
2,135.00
55
117,425.00
Beckman Rd_ SUBTOTAL 220,519.00
_
Cluff Av.
Black Diamond St.
Turner Rd.
1,709.00
45
76,905.00
Cluff Av.
Black Diamond St.
Lockeford St.
760
45
34,200.00
Cluff Av.
Pine St.
Mounce St.
714
35
24,990.00
Cluff Av.
Victor Rd.(HWY 12)
Mounce St.
613
45
27,585.00
_ _ _
Cluff Av. SUBTOTAL 163,680.00
Pine St.
Beckman Rd.
Kelly St.
669
46
30,774.00
Pine St.
Cherokee Ln.
Houston Ln.
694
39
27,066.00
Pine St.
Cluff Av.
Commerce St.
929
46
42,734.00
Pine St.
Guild Av.
Commerce St.
452
46
20,792.00
Pine St.
Houston Ln.
Hwy. 99
198
39
7,722.00
Pine St.
Hwy. 99 OC
Beckman Rd.
98
39
3,822.00
Pine St.
Kelly St.
Cluff Av.
743
46
34,178.00
_
Pine St. SUBTOTAL 167,088.00
E. Turner Rd.
Beckman Rd.
Cluff Av.
i 1,970.00
31
61,070.00
E. Turner Rd.
Cluff Av.
Beckman Rd.
1,970.00
31
61,070.00
E. Turner Rd.
Cluff Av.
Guild Av.
1,302.00
31
40,362.00
E. Turner Rd.
Guild Av.
Cluff Av.
1,300.00
31
40,300.00
E. Turner Rd. SUBTOTAL 202,802.00
_
W. Turner Rd.
Evergreen Dr..
Lower Sacramento Rd.
1,400.00
30
42,000.00
W. Turner Rd.
Golden Oak Dr.
Evergreen Dr.
580
30
17,400.00
W. Turner Rd.
W.I.D. Canal
Golden Oak Dr.
392
30
11,760.00
W. Turner Rd.
Bridgetowne Dr,
Westbridge Dr.
900
31
27,900.00
W. Turner Rd.
Westbridge Dr.
W.I.D. Canal
490
31
15,190.00
W. Turner Rd.
Woodhaven Wy.
Bridgetowne Dr,
990
31
30,690.00
W. Turner Rd. SUBTOTAL 144,940.00
2018 PAVEMENT CRACK SEALING
Various Locations CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and PAVEMENT COATINGS CO., a California corporation, herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
CONTRACT doc
4.1
10/17/2018
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary for thoroughly cleaning and sealing the existing transverse and
longitudinal cracks and joints and random cracks in bituminous pavement surfaces and includes
other incidental and related work as described in the specifications.
See Section 6-07 "Description of Bid Items" and Exhibits A and B for additional information.
CONTRACT ITEMS
Item
Approx.
Description Street Area
(SF)
Price / SF
Total Cost / Street
1
Cluff Av.
163,680
$0.07
$11,457.60
2
Pine St.
167,088
$0.06
$10,025.28
3
E. Turner Rd.
202,802
$0.05
$10,140.10
4
W. Turner Rd.
144,940
$0.05
$7,247.00
TOTAL : $ 38,869.98
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
CONTRACT doc
4.2
10/17/2018
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 30 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following:
• No contractor or subcontractor may be listed on a bid proposal for a public works project
unless registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5 [with limited exceptions from this requirement for bid purposes only
under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a public
works project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
CONTRACT.doc
4.3
10/17/2018
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI. a municipal corporation
By:
STEPHEN SCHWABAUER
City Manager
By: Date:
Attest:
Title
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
CONTRACT doc
JANICE D. MAGDICH
City Attorney
4.4
10/17/2018
RESOLUTION NO. 2018-202
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT FOR THE 2018 PAVEMENT CRACK SEALING
PROJECT TO PAVEMENT COATINGS CO., OF WOODLAND
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on October 17, 2018, at
11:00 a.m., for the 2018 Pavement Crack Sealing Project, described in the plans and
specifications therefore approved by the City Council on September 19, 2018; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Above/(Below)
Bidder Bid Engineer's Estimate
Pavement Coatings Co. $38,869.98 ($11,130.02)
Bond Blacktop, Inc. $51,149.04 $1,149.04
Graham Contractor's, Inc. $57,673.35 $7,673.35
Telfer Pavement Technologies $81,421.20 $31,421.20
Silicon Valley Paving, Inc. $145,385.82 $95,385.82
WHEREAS, staff recommends that the City Council award the contract for the 2018
Pavement Crack Sealing Project to the low bidder, Pavement Coatings Co., of Woodland, in the
amount of $38,870.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the 2018 Pavement Crack Sealing Project to the low bidder, Pavement Coatings
Co., of Woodland, California, in the amount of $38,870; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract on behalf of the City.
Dated: November 7, 2018
I hereby certify that Resolution No. 2018-202 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 7, 2018 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
# I4
NIFER FERRAIOLO
City Clerk
2018-202