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Home My WebLink AboutAgenda Report - November 7, 2018 C-07TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM w AGENDA TITLE: Adopt Resolution Authorizing Sole Source Purchase of One Grit Classifier, for White Slough Water Pollution Control Facility, from Muniquip, LLC, of Roseville ($73,486) MEETING DATE: PREPARED BY: November 7, 2018 Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing sole source purchase of one grit classifier, for White Slough Water Pollution Control Facility, from Muniquip, LLC, of Roseville, in the amount of $73,486. BACKGROUND INFORMATION: The grit classifier is part of a system that removes rock and other larger particles from wastewater flowing into the treatment plant to protect the downstream processes from premature wear. Upon recent inspection, the grit classifier, built by Wemco Company, at White Slough Water Pollution Control Facility (WSWPCF) was discovered to be severely corroded. This component, built by Wemco Company, is one part of a larger grit separation system also built by Wemco Company, requiring the need for the sole source purchase. Muniquip, LLC is the exclusive provider for Northern California. Staff received a quote indicating it would cost approximately $53,000 to repair the unit. Upon further evaluation, Staff determined it will be more cost effective, and in the best interest of the City, to replace the existing 27 -year-old grit classifier, since the repair in cost is over 72 percent of the replacement cost. The replacement grit classifier will be made of stainless steel and is less subject to the corrosive environment at WSWPCF. Staff recommends the sole source purchase of one grit classifier from Muniquip, LLC, of Roseville, in the amount of $73,486. FISCAL IMPACT: The possibility of structural damage to the old classifier would mean emergency repairs or replacement and possible damage to downstream equipment while we wait for repairs. This project does not impact the General Fund. FUNDING AVAILABLE: Funds for this project have been budgeted in this Capital Improvement Account for 2018/2019 (53199000.77030). 61,4ick, Andrew Keys Deputy City Manager/Internal Services Director Prepared by Lance Roberts, Utilities Manager CES/LR/tw Attachments APPROVED: Charles E. Swimley, Jr. Public Works Director Stephen Schwa , City Manager R:\GROUPWDMIN\Council\2018\11072018\Muniquip\CC Muniquip 2018 doc 10/29/2018 MUNI UIP LLC ,. .... Your Source For Water Wastewater Equipment '",� • DATE: October 9, 2018 QUOTE M18E-1201 TO: CITY OF LODI WWTP ATTN: Ken Capitanich RE: Replacement Grit Classifier Proposal Serial Number 9090090 Dear Kenny, We've received the following quotation for a replacement grit classifier tank assembly from Wemco which we are forwarding to you for your consideration. Please note that this equipment offering is for only the classifier assembly to duplicate your existing unit but excludes the cyclone and cyclone support frame. The proposed classifier will duplicate your existing unit dimensionally thereby eliminating any need to reposition your cyclone feed or discharge piping or grit discharge chute work. Note also that the proposed classifier assembly will pe comprised of predominately 316 stainless steel components to avoid the corrosive nature of this application and avoid the ongoing maintenance costs associated with the upkeep of standard carbon steel components. Accordingly, we are pleased to offer the following: One (1) each — Wemco Model 12S grit classifier assembly to be supplied complete with: • 12" straight sided classifier tank with support frame and protective cover (non airtight), 316 stainless steel • 12" single pitch auger screw, 316 stainless steel • Replaceable abrasion resistant carbon steel wear shoes with 316 mounting hardware • Oil filled submersible lower bearing assembly with stellite seals and stainless steel lift -out mechanism for servicing • Cycloidal speed reducer drive, greased packed for minimal maintenance, V -belt driven with 316 stainless steel belt guard and motor mount • %: hp x 1800 rpm explosion proof sever duty drive motor for 230/460/3/60 power • Stainless steel solenoid actuated sluice water valve for 120 vac service, ex -proof enclosure • 316 stainless steel cyclone feed box with hinged top and rubber internal protective liners • Non stainless components to receive shop blast and 2 -part epoxy paint finish • Wemco standard 12 -month warranty against defects in material and workmanship Total lot price for complete classifier assembly, including freight to jobsite $68,200.00 Taxes at 7.75% $51285.50 Total Purchase Order Value $73,485.50 2024 Opportunity Drive # 130, Roseville, CA 95678, (916) 787-5641 office, (916) 787-5642 fax CITY OF LODI WWTP Ken Capitanich MQ Quotation M18E-1201 October 9, 2018 Page 2 ,00 MUNI UIP, LLC Your Source For Vater F. 'astewater Equipment Total estimated equipment weight (less water and cyclone weights) 740 lbs. Notes: Price does not include cyclone or cyclone support framework. Freight is included; offloading at plant site is not included. Field installation or field wiring and plumbing is not included. Delivery: 4-6 weeks ARO for submittals (if desired) plus 18 weeks for shipment after approval Payment terms are net 30. Purchase is subject to the attached MuniQuip terms & conditions. I have attached copies of Wemco's Limited Warranty statement as well as the sole source letter you'd requested stating that MuniQuip LLC is Wemco/Weir Specialty Pumps' exclusive representative in northern California. I should note that MuniQuip personnel can be on hand for the commissioning of this equipment if you so desire. Start up of a new classifier requires adding sand to the classifier for "bedding" purposes and the adjustment of the flow rate of the sluice water before grit is introduced to the Hydrogritter cyclone/classifier system. Please review the above information and let us know if you have questions on our scope of supply or any concerns relating to the proposed equipment. Thank you very much for your consideration of our proposed equipment. We look forward to hearing back from you! Sincerely, Butch Gorshing MuniQuip, LLC (M) 916-996-1336 2024 Opportunity Drive # 130, Roseville, CA 95678, (916) 787-5641 office, (916) 787-5642 fax 27 June 2018 City of Lodi, CA Municipality Subject: Letter of Exclusivity To whom it may concern: MEM Flow Control Weir Specialty Pumps 440 West 800 South Salt Lake City, UT 84101-2229 T 801 359 8731 F 801 355 9303 weirsp.com Weir Specialty Pumps, an unincorporated division of EnviroTech Pumpsystems, LLC, is the manufacturer of WEMCO®, Roto -Jet®, and WSPTM proprietary pumping equipment and is owned by Weir Group PLC in Glasgow, Scotland. We are located in Salt Lake City, Utah, and our federal I.D. number is 87-052-9231. Weir Specialty Pumps is the sole source for WEMCO® Torque -Flow® recessed impeller pumps; WEMCO® Hydrogritter® grit separation systems; WEMCO® WSFTM Screw -Flow centrifugal pumps; Weir Specialty Pumps (WSPTM) Chop-FIowTM chopper pumps, Self -Primer pumps, and Non -Clog pumps; and parts for all the aforementioned pumping equipment. Our product distribution channel is structured on an exclusive geographic basis. For municipal projects in Northern California, MuniQuip, LLC is our exclusive representative and distributor for all products listed in the second paragraph. For assistance, quotations, and complete information on these products, please contact: MuniQuip, LLC 2024 Opportunity Drive, Suite #130 Roseville, CA 95678 Tel. 916-787-5641 Fax. 916-787-5642 If we are favored with an order, we ask that you issue the purchase order to MuniQuip, LLC. Thank you for the opportunity to serve you, and please do not hesitate to contact me if you have any questions. Best regards, Joshua Jensen Director of Municipal Sales & Marketing — Americas RESOLUTION NO. 2018-200 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE SOLE -SOURCE PURCHASE OF ONE GRIT CLASSIFIER FOR WHITE SLOUGH WATER POLLUTION CONTROL FACILITY FROM MUNIQUIP, LLC, OF ROSEVILLE WHEREAS, the grit classifier is part of a system that removes rock and other larger particles from wastewater flowing in the treatment plant to protect downstream processes from premature wear; and WHEREAS, upon recent inspection, the grit classifier was discovered to be severely corroded; and WHEREAS, it is more cost effective, and in the best interest of the City, to replace the 27 -year-old grit classifier; and WHEREAS, per Lodi Municipal Code Section 3.20.070, bidding shall be dispensed with when the commodity can be obtained from only one vendor; and WHEREAS, staff recommends authorizing the purchase of one grit classifier from the sole -source vendor, Muniquip, LLC, of Roseville, in the amount of $73,486. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the sole -source purchase of one grit classifier for White Slough Water Pollution Control Facility from Muniquip, LLC, of Roseville, California, in the amount of $73,486. Dated: November 7, 2018 I hereby certify that Resolution No. 2018-200 was passed and adopted by the City Council of the City of Lodi in a regular meeting held November 7, 2018, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — None 2018-200 NNIFE;3M. FERRAIOLO ity Clerk