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HomeMy WebLinkAboutResolutions - No. 2018-219RESOLUTION NO. 2018-219 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE MEMORANDUM OF UNDERSTANDING WITH AFSCME — MAINTENANCE & OPERATORS UNIT FOR THE PERIOD JANUARY 1, 2018 THROUGH DECEMBER 31, 2019 WHEREAS, representatives from the City and AFSCME — Maintenance & Operators Unit have bargained in good faith and reached a tentative agreement on a successor Memorandum of Understanding; and WHEREAS, it is recommended that Council approve revisions to the Memorandum of Understanding with AFSCME — Maintenance & Operators Unit to include the following: • Term: January 1, 2018 to December 31, 2019. • Add a bank of 45 hours of cashable leave in 2018 and 45 hours in 2019 to be used by December 31, 2019. • Increase the City's maximum contribution to healthcare premiums by 5%. • Amend the Flexible 125 plan to provide for carryover of contributions. • Increase to the maximum accrual of Compensatory Time -Off (CTO) from 184 to 200 hours. • Increase life insurance from $10,000 to $25,000. • Three percent (3%) salary adjustment, effective November 19, 2018, for a three percent (3%) employee contribution (cost-sharing) of the employer's normal contribution toward CaIPERS, pursuant to Government Code Section 20516, effective as soon as administratively possible. • Addition of a Bio Hazardous/Material incentive of $100 per month for certain job classifications. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the attached Memorandum of Understanding (Exhibit A) between the City of Lodi and AFSCME — Maintenance & Operators Unit, effective January 1, 2018 through December 31, 2019. Date: November 7, 2018 I hereby certify that Resolution No. 2018-219 was passed and adopted by the Lodi City Council in a regular meeting held November 7, 2018, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — None NNIFEFERRAIOLO City Clerk 2018-219 MEMORANDUM OF UNDERSTANDING CITY OF LODI AND A.F.S.C.M.E. COUNCIL 57 LOCAL 146 -AFL-CIO MAINTENANCE & OPERATORS UNIT January 1, 2018 — December 31, 2019 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 TABLE OF CONTENTS CHAPTER 1 — SALARIES AND OTHER COMPENSATION Article I Article II Article III Article IV Article V Article VI Article VII Article VIII Article IX Article X Article XI Article XII Article XIII Article XIV Article XV Article XVI Article XVII CHAPTER 2 — LEAVES Article XVIII Article XIX Article XX Article XXI Article XXII Article XXIII Salary Hours Compensatory Time Overtime Meals Temporary Upgrade Shift Differential Standby Pay — Call -Out Pay Tools and Uniform Allowance Safety/Safety Boot Provisions Class A License Education Incentives Bio Hazardous/Waste Incentive Bilingual Pay Tuition Reimbursement Court Appearances Mileage Compensation Catastrophic Leave Bereavement Leave Holidays Leaves of Absence Sick Leave Vacation Leave CHAPTER 3 -- INSURANCE BENEFITS AND RETIREMENT Article XXIV Article XXV Article XXVI Article XXVII Article XXVII I Article XXIX Article XXX Article XXXI Article XXXII Article XXXII I Article XXXIV Medical Insurance Dental Insurance Vision Insurance Chiropractic Insurance Life Insurance Long Term Disability Workers' Compensation Flexible Spending Account Deferred Compensation Plan PERS Sick Leave Conversion 2 Page # 4 4 5 5 6 7 7 7 8 10 11 11 12 12 12 12 13 13 13 14 14 14 15 15 16 16 17 17 17 17 17 18 18 19 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 CHAPTER 4 — UNION / CITY ISSUES Article XXXV Union Leave 21 Article XXXVI Demotion And Layoff 21 Article XXXVII Changes in Memorandum 21 Article XXXV III City Rights 21 Article XXXIX Employee Representation 22 Article XL Grievance Procedure 24 Article XLI Mutual Consent Contingency 27 Article XLII No Strikes 27 Article XLIII Probationary Period 28 Article XLIV Promotion 28 Article XLV Seniority 28 Article XLVI Shop Stewards 29 Article XLVII Status 29 Article XLVIII Term 29 Exhibit A — Salary Schedule effective November 19, 2018 Exhibit B — Certification Requirements and Incentive Chart 3 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 Chapter 1 — Salaries and Other Compensation ARTICLE 1— SALARY 1.1 Effective November 19, 2018, the City shall increase the salary ranges by three percent (3%) in exchange for a PERS cost sharing agreement pursuant to California Government Code §20516; whereby Maintenance and Operators employees agree to pay three percent (3%) of the employer's normal cost of PERS. The parties agree that should the parties negotiate the elimination of the three percent (3%) cost-sharing by the employee, the corresponding three percent (3%) salary adjustment by the City shall also cease and become null and void. 1.2 Effective January 1, 2018, each member of this bargaining unit will receive 45 hours of personal leave with a cash -out option. Effective January 1, 2019, each member of this bargaining unit will receive 45 hours of personal leave with a cash -out option. Leave must be used or cashed -out prior to December 31, 2019. A request to cash out leave must be in writing and submitted to the Finance Division. The provisions in this paragraph sunset on December 31, 2019. Leave will be pro -rated for employees hired mid -year. 1.3 For comparison purposes, the recognized survey cites are as follows: Chico Clovis Davis Fairfield Merced Manteca Modesto Redding Roseville Stockton Tracy Turlock Vacaville Visalia Woodland ARTICLE 11 — HOURS 2.1 Except as provided in subsequent sections, the normal hours of work for all represented personnel shall be eight (8) hours per day and forty (40) hours per week. Alternate work hours may be nine (9) hours a day in the 9/80 schedule for eighty (80) hours in a two week period, or ten (10) hours per day in the 4/10 schedule. The lunch period shall normally commence between the third and fifth work hour at the discretion of the supervisor. a. Wastewater/Water Plant Operators shall work shifts on a jointly agreed to rotating schedule with varying days off. This schedule shall be posted two weeks before the change of shift. b. Employees assigned to work "Relief Operator" duties shall receive compensation at a rate of 10% above their current base pay. The "Relief Operator" is one who works a normal day shift but is on call to assume a shift operators shift(s) for the duration of a vacancy, then return to regular hours. c. Street Sweeper Operators shall work a schedule which begins at 4:00 a.m. 4 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 d. Alternate work schedules may be developed by mutual agreement between the employee and the appropriate supervisor. 2.2 Work schedules presently in effect shall remain in effect. Any proposed change in the work days or work hours shall be a meet and confer item. ARTICLE III — COMPENSATORY TIME 3.1 Employees may accrue compensatory time in lieu of overtime pay. The accrual rate for compensatory time shall be at the appropriate rate of overtime worked. 3.2 The decision to elect compensatory time or overtime pay may be made each time overtime is worked. An employee's decision to elect compensatory time instead of overtime pay is irrevocable. 3.3 No more than two hundred (200) hours of compensatory time may be carried on the books at any time. Employee's may cash out any amount of the compensatory time at the employee's straight time hourly rate of pay each April, June, and October. A request to cash out leave must be in writing and submitted to the Finance Division. 3.4 Upon separation, the employee will be paid at the employee's current hourly rate of pay or the average of the last three years, whichever is higher, for the remaining compensatory balance. ARTICLE IV — OVERTIME 4.1 Overtime work, paid at the time and one-half rate (11/2), is work performed by an employee outside his or her regular work hours, and includes: a. Time worked outside of regular hours of work on a work day unless notification has been made in accordance with Sections 2.1 and 2.2; and b. Time worked on a non -work day. Overtime work paid at the double time rate is work performed in excess of 12 hours between 12:00 a.m. and 12:00 a.m. on any given day, any work performed between the hours of 12:00 a.m. and 6:00 a.m., and any work performed on holidays. Hours worked on a holiday, as part of any employee's regular work schedule, shall be compensated at the appropriate overtime rate as provided plus the employee shall receive his or her regular straight time pay. Holiday, for overtime purposes, is defined within the Holiday section of this MOU 4.2 Employees who are required to report for prearranged work on their non -work days or holidays shall be compensated at the overtime rate for actual hours worked, but in no event shall they be paid for less than three (3) hours. 5 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 4.3 If an employee has worked for six (6) hours or more at the overtime rate during the sixteen (16) hour period immediately preceding the beginning of his or her regular work hours on a work day he or she shall be given a rest period of six (6) consecutive hours at the completion of the overtime work. Compensation for the six (6) hour rest period shall be allowed at the straight time rate for those hours within the rest period which overlap the normal working hours. 4.4 When, at the request of the Supervisor in charge, an employee reports for prearranged overtime: a. On work day outside of his or her regular work hours, he or she shall be paid overtime compensation for actual worked time in connection therewith, provided however, that if any such employee continues to work into or beyond his or her regular work hours, he or she shall be paid overtime compensation only for actual work time up to his or her regular work hours. b. On non work days or on holidays, he or she shall be paid overtime compensation for actual work time in connection therewith. For the purpose of this Section, prearranged overtime work is deemed to be work for which advance notice has been given by the end of his or her preceding work period on a work day. ARTICLE V - MEALS 5.I If the City requires an employee to perform work for one and one-half ( 1 '/2) hours immediately following quitting time, or if any employee is called in more than two (2) hours immediately before regular starting time, the City shall provide such employee with a $25 meal allowance, payable through payroll. If an employee works beyond the regular quitting time, the City shall continue to provide meals at four (4) hour intervals until the employee is dismissed from work. The cost of such meals and the time taken to consume them shall be at the City's expense. 5.2 When the City requires employees to work on non -work days, the City shall provide a meal allowance at intervals of four (4) hours. The first meal shall be four (4) hours after employees report to work, providing time is allowed for an employee to eat before reporting. If such time is not allowed, the first meal break shall be two (2) hours after reporting for work and at the four (4) hour intervals thereafter. 5.3 When an employee is required to perform prearranged work on non -work days during regular work hours, he or she shall observe the lunch arrangement which prevails on his or her work days. If such work continues after regular work hours, the City shall provide the employee with a meal allowance in accordance with other provisions of this MOU. 5.4 If the City requires an employee to perform prearranged work starting two (2) hours or more before regular work hours on work days or non -work days, and such employee continues to work into regular hours, the employee shall provide for one meal allowance on the job and the City shall provide other meal allowances as 6 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 required by the duration of the work period. The meal allowances provided for in this Section shall be eaten at approximately the usual times and the usual practice relating to lunch periods on work days shall prevail. The usual times therefore shall be 7:00 a.m. — 12:00 p.m. and noon — 6:30 p.m. ARTICLE VI — TEMPORARY UPGRADE 6.1 Any employee who is assigned by the Department Head or designee to a higher classification in the absence of the incumbent, for four (4) hours, shall receive a 10% wage increase while in this status. However, in no event shall the upgrade pay per hour exceed the top step of the classification to which the employee is temporarily upgraded. ARTICLE VII — SHIFT DIFFERENTIAL 7.1 An Operations Premium of 3% will be applied to Wastewater Treatment Plant Operators for all hours worked during swing shifts. Swing shifts are those daily work periods regularly scheduled to begin from 12:00 p.m. to 10:00 p.m. Shift assignments shall be made by the City at its sole discretion consistent with this MOU. ARTICLE VIII — STANDBY PAY — CALL -OUT PAY 8.1 STANDBY: All employees in the Maintenance and Operators Bargaining Unit shall be eligible for standby pay as noted below: A. Standby Pay: All employees in the Maintenance and Operators Bargaining Unit, except Waste Water Plant Operators and Water Plant Operators, shall receive compensation of three (3) hours of straight pay when said employees are in standby status. B. Standby Pay: All Wastewater Plant Operators and Water Plant Operators shall receive compensation at straight time pay when said employees are in standby status, as shown below. On work days On non -work days On observed holidays 3 hours 4 hours 8 hours 8.2 CALL -OUT: All employees in the Maintenance and Operators Bargaining Unit shall be paid call -out pay as follows: A. In addition to the "Standby Duty Pay" (above) the employees on standby shall be paid at the rate of one and one half times the straight time rate of pay for time worked on emergency calls before 12:00 a.m. Time worked between 12:00 a.m. and 6:00 a.m., or in excess of twelve (12) consecutive hours between 12:00 a.m. and 12:00 a.m. on any given day, shall be paid at double time. 7 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 B. The first call -out will be paid at three (3) hours minimum at the appropriate overtime rate as defined in Article 8.2 (A) of this Agreement. Subsequent calls on the same calendar day will be paid for actual time worked at the appropriate overtime rate as defined in Article 8.2(A) of this Agreement. C. All subsequent hours worked on a call -out shall be paid at the appropriate overtime rate per Article 8.2(A) of this Agreement. 8.3 Compensation paid to employees called out in emergency situations outside their regular work hours shall be a minimum of three (3) hours pay at the overtime rate. Additional call outs during that day shall be compensated at the overtime rate for actual hours worked with a one (1) hour minimum. Only one call out between the hours of 12:00 a.m. and 12:00 a.m. shall be compensated at the minimum three (3) hour period. Phone calls lasting less than ten (I0) minutes and does not require substantive work would be paid ane (1) hour at the appropriate overtime rate. Calls more than ten (10) minutes would receive the standard three (3) hour callback at the appropriate overtime rate. ARTICLE IX -- TOOLS AND UNIFORM ALLOWANCE 9.1 Uniforms provided by the City shall include a jacket, pants and shirts. Jackets shall be replaced as needed. Uniform service, including rental and cleaning of one uniform (shirts & pants) per work day, will be provided to the following Maintenance and Operators classifications: Environmental Compliance Insp. Facilities Maintenance Worker Facilities Supervisor Fleet Services Supervisor Heavy Equipment Mechanic Maintenance Worker I & II Park Maintenance Worker I /IUIII Park Supervisor Chief Wastewater Plant Operator Service Writer Parts Clerk Plant & Equipment Mechanic Street Maintenance Worker UII/III Street Supervisor Sr. Facilities Maintenance Worker Sr. Storekeeper W/WWMaintenanceWorker I/IUIII W/WW Supervisor W/WW Plant Operator I/II/III Water Plant Operator UII/III Welder -Mechanic Building Services Supervisor 9.2 Coveralls, but no more than 3, are provided per year to the following Maintenance and Operators classifications: Chief Wastewater Plant Operator Plant and Equipment Mechanic Wastewater Plant Operator I, II, III Environmental Compliance Inspector Sr. Plant and Equipment Mechanic Water Plant Operators I/IUIII Maintenance Workers I/II assigned to White Slough 9.3 Smocks, but no more than 3, are provided per year to Laboratory Technician UII classifications. 8 MOU -- CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 9.4 The City agrees to provide prescription safety glasses up to a maximum cost of $251 per pair as required. A maximum of two pair of prescription safety glasses will be provided by the City during employment except as indicated in 9.6 and 9.7 below. 9.5 All prescription safety glasses shall be purchased or serviced within the City of Lodi. Employees shall have their choice of any local optometrist. The employee shall pay directly to the optometrist any fees for prescription examination or related charges. The employee shall submit receipts for the frames and lenses to the City for reimbursement. 9.6 Prior to issuance of a replacement pair of prescription safety glasses for payment by the City, the employee shall discuss with and receive approval from the immediate supervisor and department head. The criteria for issuance of a replacement pair of safety glasses are as follows: 1. If safety glasses are damaged due to an accident on the job, the safety glasses will be replaced and paid for by the City. 2. If safety glasses are lost or damaged off the job, the employee will pay the total amount for replacement. 3. If an employee requires a change of prescription for safety glasses, the employee must submit a written statement from the eye doctor stating that the prescription change is necessary. 4. If safety glasses are unsafe due to normal wear and tear, the City shall approve a replacement pair as specified above. 9.7 The following conditions on the part of any applicable employee shall be grounds for the cost of the employee's issued safety glasses to be deducted from the employee's payroll check after a determination of cost has been made by the City. 1. Where the city would be required to replace issued safety glasses due to abuse by the employee. 2. Failure on the part of an applicable employee to wear or utilize safety glasses unless agreed to in writing. 3. Failure on the part of an applicable employee to return issued safety glasses, regardless of condition, upon separation from City service. 9.8 Uniforms and safety equipment damaged in the line of duty shall be replaced or repaired by the City. 9 MOU - CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 9.9 Employees who are not required to wear a uniform, whose personal clothing is damaged in the line of duty, may request to have the item replaced or repaired at the City's expense. a. Requests shall be submitted to the Department Director and shall be accompanied by an explanation of the event(s) that led to the damage. b. The City shall have the sole discretion to approve or deny the request and its denial shall not be grievable. c. Repair costs shall not exceed ordinary costs and shall be limited to the repair identified in the employee's claim. d. Items replaced shall be of similar, or the same quality as the item being replaced. The City may require the employee to forfeit the damaged item for inspection. e. All requests for reimbursement shall be accompanied by receipts. 9.10 Employees whose prescription glasses are damaged in the line of duty shall be entitled to reimbursement for the cost of replacing or repairing the glasses. a. Requests shall be submitted to the Department Director and shall be accompanied by an explanation of the event(s) that led to the damage. b. Glasses replaced shall be of an equal or similar quality to the glasses that were damaged. c. Any insurance benefit paid to the employee or paid by the insurance provider toward the replacement/repair costs shall result in a reduction to the amount reimbursed to the employee by the amount paid by the insurance provider. Example: Cost of Eyewear/Repair $150 Insurance Pays $100 Reimbursed to employee $ 50 ARTICLE X — SAFETY/SAFETY BOOT PROVISIONS 10.1 The City retains the right to set and maintain safety standards in the work place. Failure to adhere to safe work practices will be grounds for the City to take appropriate steps to ensure compliance. 10.2 The City agrees to provide an annual boot allowance of $250, paid semi-annually as part of the last biweekly payroll in the months of April and October of each year, for all classifications in this unit. 10 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 10.3 Safety boots are defined as leather work boots with a minimum of 4" ankle support. Employees have the option of purchasing these boots with or without steel toes. 10.4 The City reserves the right to determine if a boot is appropriate to the job class, work hazards, and work conditions. 10.5 Laboratory Technicians shall be eligible to receive the safety shoe/boot allowance to purchase water resistant shoes. ARTICLE XI - CLASS A LICENSE 11.1 Those employees required to have a Class "A" commercial driver's license as part of their employment will be given $600 per year, to be paid in October of each year. ARTICLE XII — EDUCATION INCENTIVES 12.1 The City shall make available incentive pay as shown in Exhibit C. A $40.00 per month incentive shall be paid for each grade at or above the minimum grades shown. An employee can earn education incentive pay to a combined maximum of $250 per month. (The certificate pays on Exhibit C chart are not included in this cap) 12.2 The City agrees to pay all fees charged in obtaining any license, mandatory or voluntary certification, or recertification required in the course of his or her employment upon successfully passing the test procedures. 12.3 The City agrees to pay $20 per month to two (2) Wastewater Plant Operators, two (2) Surface Water Plant Operators, and two (2) Plant and Equipment Mechanics for the possession of a Qualified Applicators Certificate. In the event of the separation of one of the two Wastewater or Surface Water Plant Operators or Plant and Equipment Mechanics, the remaining employee in each classification shall receive $40 per month. 12.4 Equipment Maintenance personnel shall be eligible for an incentive pay plan as outlined in Exhibit C. 12.5 Equipment Mechanics are eligible to receive incentive pay of either $25 or $50 per month for possession of Automotive Service Excellence Technician Certificates on the following basis: a. Only courses listed in Exhibit C will qualify towards this incentive. b. Employees will not be paid for both certificates in cases where one is a prerequisite of the other. For example, ASE certifications A-6, A-8 and L-1 are required by BAR in order to obtain a smog certificate. An employee having a BAR smog certificate will receive $50 for the smog certificate and the three ASE certificates will not be counted toward the ASE certification incentives. 11 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS LIN1'1' 2018-2019 c. Employees will receive a total of $25 per month for possession of a minimum of three (3) certificates. d. Employees will receive a total of $50 per month for possession of a minimum of eight (8) certificates. ARTICLE XIII — BIOS HAZARDOUS/WASTE INCENTIVE 13.1 Employees in the following classifications who are assigned to clean up bio hazardous materials will receive $100 per month, paid bi-weekly: Facilities Maintenance Worker Senior Facilities Maintenance Worker Maintenance Supervisor Plant and Equipment Mechanic Parks Maintenance Worker I/II/III ARTICLE XIV — BILINGUAL PAY 14.1 Employees designated by the Department Head and approved by the City Manager who have passed a bilingual proficiency examination administered by the City shall receive a monthly bilingual supplement of $150, paid bi-weekly. The City Manager has the discretion in determining the languages that will be recognized. ARTICLE XV — TUITION REIMBURSEMENT 15.1 Tuition Reimbursement will be provided as stated in the City's current Tuition Reimbursement Policy. The City will not reduce the maximum reimbursement amount of $3,000 or eliminate this policy during the term of this MOU. ARTICLE XVI — COURT APPEARANCES 16.1 Employees summoned by a court for jury duty shall be granted jury duty leave with pay and may keep any jury duty compensation received. Voluntary grand jury service such as that service in San Joaquin County is not covered by jury duty leave. 16.2 If jury duty attendance is less than one-half (1/2) of a normal working day, the employee is expected to return to work. 16.3 If an employee has had jury duty of six (6) hours or more during a 16 -hour period immediately preceding the beginning of or following the end of his or her regular work hours on a work day, he/she shall be given a rest period of six (6) consecutive hours. 16.4 If an employee covered by this agreement is required by subpoena issued by an authority granted subpoena powers, to appear before it or to give a deposition as a result of an action taken within the scope of employment with the City that employee will receive his full pay while so doing with no loss of time if he/she is on regular duty. If the employee is not on duty the City agrees to compensate that 12 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 employee at one and one half (11/2) times his regular pay for the time spent in any appearance as required by this Article. As a prerequisite for payment to off-duty employee, the Department Head must be notified in writing of the off duty appearance within seventy-two (72) hours after the employee is subpoenaed or otherwise notified of the required court appearance. ARTICLE XVII — MILEAGE COMPENSATON 17.1 Employees using their personal automobile for City business, with their department head's approval, shall receive mileage compensation equal to that allowed by the Internal Revenue Service. City business does not include transportation to and from work or call backs due to emergencies, except that employees whose regular work station is at the White Slough Water Pollution Control Facility shall receive mileage compensation, not to exceed 20 miles (each direction) if called back to the plant in an emergency situation. Allowance changes shall be effective the first day of the month following the determination of a change by the IRS. Chapter 2 - Leaves ARTICLE XVIII — CATASTROPHIC LEAVE 18.1 Catastrophic Leave will be provided as stated in the City's current Policy. The City will not eliminate this policy during the term of this MOU. Catastrophic Leave may be utilized for care of an employee's qualified family members (as identified in the City's Catastrophic Leave Policy) even if the employee participates in Short Term Disability. 18.2 Catastrophic Leave may be utilized (according to Policy) upon expiration of any use of Short Term Disability ARTICLE XIX — BEREAVEMENT LEAVE 19.1 Regular employees shall be granted 3 days of bereavement leave per incident to attend the funeral of a member of their immediate family, including the time the deceased may lie in state, the day of the funeral, and the time necessary to travel to and from the location of the funeral. The immediate family shall be limited to an employee's: Spouse/domestic partner grandparent -in-law grandchild Sister/step-sister/half-sister Parent/step-parent/foster parent parent -in-law son-in-law Brother/step-brother/half-brother Grandparent Child/step-child daughter-in-law or a more distant relative who was a member of the employee's immediate household at the time of death. 13 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 19.2 A regular employee may use sick leave, vacation leave, or compensatory time off to attend the funeral of a person the employee may be reasonably deemed to owe respect. Use of sick leave may not exceed three (3) days. ARTICLE XX — HOLIDAYS 20.1 Members of this Unit shall observe the following nationally observed holidays: New Year's Day Martin Luther King, Jr. Day President's Day Memorial Day Independence Day Labor Day Thanksgiving Day Day after Thanksgiving Christmas Eve (4 hours) Christmas Day January 1 3`d Monday in January 3rd Monday in February Last Monday in May July 4 1st Monday in September 4th Thursday in November Friday following Thanksgiving Day December 24 December 25 Employees receive holiday pay if/when they work on the above City -recognized national holiday In addition, each employee shall be granted thirty-six (36) hours of holiday leave to be taken off at a time mutually agreed upon between the employee and the department head. Holiday leave cannot be carried over into the following calendar year. Employees hired after the first pay period of the year are credited with fixed holidays plus a prorated share of floating holidays for the remainder of the calendar year. Employees separating from employment shall be debited the fixed holidays and the prorated share of floating holidays for the remainder of the calendar year Holidays which fall on the first regularly scheduled day off shall be observed on the preceding work day. Holidays which fall on any other regularly scheduled day off shall be observed on the next regularly scheduled work day, with the exception that if the next regularly scheduled work day is also a holiday, the first holiday shall be observed on the preceding work day. 20.2 Holiday time may be taken in quarter hour increments. ARTICLE XXI — LEAVES OP ABSENCE 21.1 Leave of Absence will be provided as stated in the City's Leave of Absence Policy. The City will not eliminate this policy during the term of this MOU ARTICLE XXII — SICK LEAVE 22.1 Effective July 19, 2004, full time employees shall accumulate sick leave at the rate of 3.70 hours per pay period. 14 MDU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 22.2 Sick leave may be accumulated up to an unlimited amount. 22.3 Family Sick Leave will be provided in accordance with the City's current Sick Leave Policy as revised in September 2010. ARTICLE XXIII — VACATION LEAVE 23.1 Employees shall receive the folio« ing vacation benefits: Beginning with: Date of Hire: 3.08 hrs per pay period 6th year: 4.62 hrs per pay period 12th year: 5.24 hrs per pay period 15th year: 6.16 hrs per pay period 21st year: 6.47 hrs per pay period 22nd year: 6.78 hrs per pay period 23rd year: 7.09 hrs per pay period 24th year: 7.40 hrs per pay period 25th year & over: 7.71 hrs per pay period 23.2 If conflict arises in the scheduling of vacation of employees in the same classification, the conflict shall be resolved in favor of the employee with the greatest City seniority. The senior employee shall receive first choice in any scheduling period. 23.3 The maximum amount of unused vacation hours that an employee may accrue, at any given time is twice the employee's annual vacation entitlement. Whenever an employee's unused, accrued vacation has reached this maximum accrual amount, the employee shall stop accruing any additional vacation. Accrual will automatically resume once the employee uses some vacation and the accrual balance falls below the maximum accrual amount. Under extenuating circumstances, requests to accrue vacation leave over the maximum may be authorized by the City Manager. For all other issues regarding Vacation Leave refer to the City's Policy on Vacation Leave. 23.4 For all persons hired after September 1, 1995 the maximum vacation accrual rate will be 6.16 hours per pay period. Chapter 3 - Insurance and Retirement ARTICLE XXIV -- MEDICAL INSURANCE 24.1 All employees are offered medical insurance for themselves and dependents through Ca1PERS-Medical Plans. Effective January 1, 2018, the City will contribute the following amounts toward the medical premium: $1,794.51 $1,380.39 per month for family per month for employee +1 dependent 15 MOU - CITY OF i.ODIAND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 $690.20 per month for employee only The employee will pay one hundred percent (100%) of the difference between the City's contribution and the monthly premium for the plan elected. 24.2 If an employee waives medical insurance through the City of Lodi, the employee may at their option take the following in cash or deposited into their deferred compensation account (Cash in lieu): $692.81 per month for family $532.92 per month for employee + 1 dependent $305.22 per month for employee only In order to qualify for this provision, proof of group insurance must be provided to the City. 24.3 Effective January 1, 2019, the maximum amount the City will pay towards medical premiums will be increased by the lower of three percent (3%) or the actual cost increase (for the employee's applicable cap) for employees whose annual base salary is less than $43,000. Percentage increases shall be based upon the amounts paid by City ($690.20 for Employee only, $1,380.39 for Employee + 1 and $1,794.51 for Family). 23.4 Employees shall be eligible for medical insurance from the first day of the month following the date the employee becomes a full-time regular employee of the City of Lodi. 24.5 The City shall pay 100% of the premiums or up to the maximum City payment noted above for health and dental benefits for the unmarried surviving spouse and any minor children of any members of this unit who is killed or dies during the performance of official duties. This benefit terminates if the surviving spouse remarries, the children reach the age of 26, or other medical insurance becomes available. ARTICLE XXV — DENTAL INSURANCE 25.1 Employees are provided fully paid family dental insurance. 25.2 Maximum benefits are $1000 for each family member enrolled in the dental plan per calendar year. There is a $25 deductible plus co-insurance features. ARTICLE XXVI -- VISION INSURANCE 26.I The City agrees to provide a vision care plan equivalent to the VSP Signature Plan with a $25 deductible for the employee and dependents. The entire premium shall be paid by the City. 16 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 ARTICLE XXVII -- CHIROPRACTIC INSURANCE 27.1 The City agrees to pay all costs of premiums for employees and dependents for a chiropractic plan equivalent to the Landmark chiropractic plan. ARTICLE XXVIII — LIFE INSURANCE 28.1 The City agrees to provide a life insurance program providing $25,000 term life insurance which includes $25,000 of Accidental Death and Dismemberment coverage for the employee. Said amount of insurance to reduce to $6,500 at age 70, and to decrease to 10% at age 95. In addition, a spouse, unmarried dependent children between the ages of 6 months and 21 years, unmarried student dependent children aged 21 or 22, and dependent handicapped children shall be covered for $1,500 insurance. Children between the age of 14 days and 6 months shall be provided with $150 life insurance. ARTICLE XXIX — LONG TERM DISABILITY 29.1 A long term disability program which, coordinated with other disability benefits, shall provide a benefit of 66-2/3% to a maximum of $10,000 per month of the employee's basic monthly earnings in the event of disability. This program commences 60 days from the date of disability. Please refer to the City's Policy on Long Term Disability. 29.2 The maximum length of coverage is three years from date of disability. ARTICLE XXX — WORKER'S COMPENSATION 30.1 The City and AFSCME mutually agree that when an employee is compelled to be absent from work due to injuries or illness arising out of and in the course of his or her employment, the City shall pay full compensation to any represented employee who becomes eligible for benefits under Worker's Compensation laws for the period of the time between the injury and the first day of eligibility for benefits. With the determination that the injury or illness is compensable in accordance with Workers' Compensation benefit criteria, the employee, upon receiving said benefits paid by Workers' Compensation shall also receive compensation from the City in such an amount that when added to the Workers' Compensation payment shall equal his or her regular salary. The amount paid by the City shall, after the period from the date of injury and date of eligibility, be charged to the employee's sick leave account. The employee's regular deductions shall be made from the amount paid by the City. ARTICLE XXXI — FLEXIBLE SPENDING ACCOUNT 31.1 The City will maintain a pre-tax "flexible spending account" to conform to IRS regulations to be used for premium contributions, dependent care and/or un - reimbursable medical payments for unit members. Effective in plan year 2018, the Medical Flexible Spending Account (FSA) will include a carryover provision which allows an active participant to automatically carryover up to $500 to the new plan year. However, amounts over $500 would be forfeited after the final filing date, if left unclaimed. 17 MOLD — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 ARTICLE XXXII — DEFERRED COMPENSATION PLAN 32.1 The City and AFSCME agree to the implementation of the following program effective July 1, 1977. 32.2 The City shall match contributions by Maintenance and Operators employees to a deferred compensation program up to a maximum 3.0% of the employee's gross salary. ARTICLE XXXIII — PERS 33.1 The City agrees to provide the following PERS retirement program and to pay the employers cost for employees deemed to be "classic" employees by PERS: a. PERS "2% at 55" full formula retirement benefits plus the following additional options: b. The increased ordinary disability benefits which provide under PERS a 30% benefit after five years of service increasing to a maximum 50% benefit (Section 21298) c. Third level of 1959 Survivor Benefit which provides for survivors of a member who dies prior to retirement. This benefit is in addition to the Basic Death Benefit before retirement. (Section 21382.4). d. Post-retirement Survivor Allowance which provides a surviving spouse with an allowance upon the event of death after retirement. (Section 21263 and Section 21263.1 and Section 21263.3) e. Credit for unused sick leave which provides additional service credit for unused accumulated sick leave at time of retirement. (Section 20862.8). f. Military Service Credit as Public Service (Section 21024). g. Final retirement compensation based on the average monthly pay during the highest 36 consecutive months of service. h. 50% survivor continuation in the event of death after retirement. i. Employee shall pay employee share of retirement at 7% effective December 31, 2013. 33.2 The City agrees to provide the following PERS retirement program and to pay the employer's cost for employees deemed to be "new" employees by PERS under the Public Employee Pension Reform Act of 2013 (PEPRA): A. PERS "2% at 62" full formula retirement benefits plus the following additional options: B. The increased ordinary disability benefits which provide under PERS a 30% benefit after five years of service increasing to a maximum 50% benefit. C Third level of 1959 Survivor Benefit which provides for survivors of a member who dies prior to retirement. This benefit is in addition to the Basic Death Benefit before retirement. 18 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNr[' 2018-2019 D. Post-retirement Survivor Allowance which provides a surviving spouse with an allowance upon the event of death after retirement. E. Credit for unused sick leave which provides additional service credit for unused accumulated sick leave at time of retirement. F. Military Service Credit as Public Service. G. Final retirement compensation based on the average monthly pay during the highest 36 consecutive months of service. H. 50% survivor continuation in the event of death after retirement. I. Employee shall pay employee share of retirement as calculated by PERS in its annual actuarial valuation. 33.3 Effective as soon as administratively possible, in accordance with California Government Code §20516 contract amendment process requirements, each employee in the unit shall pay three percent (3%) towards the employer's share of Ca1PERS normal pension cost (cost-sharing). In exchange, the City shall provide a three percent (3%) salary adjustment. The parties agree that should the parties negotiate the elimination of the three percent (3%) cost-sharing by the employee, the corresponding three percent (3%) salary adjustment by the City shall also cease and become null and void. ARTICLE XXXIV — SICK LEAVE CONVERSION 34.1 For all unused sick leave balance, a represented employee with ten years of employment with the City will receive medical coverage upon retirement (but not upon resignation or termination) using one of the following options: Option #1-- CONVERSION After ten years of employment with the City, 50% of the represented employee's unused sick leave shall be converted to months of medical insurance as adjusted herein. For each year that an employee has been employed by the City in excess of ten years, the employee shall be entitled to add 2 Y2% to the 50% before converting the unused sick leave to months of insurance. EXAMPLE: ROBERT SMITH RETIRES WITH 20 YEARS OF SERVICE AND 1800 HOURS OF UNUSED SICK LEAVE. 1800 = 8 X 75% ± 12 = 14.06 YEARS OF COVERAGE The amount of the premium paid shall be the same as the premium paid by the City at the time of retirement subject to the cap shown in Article XXIV. Any differences created by an increase in premiums must be paid for by the employee. 19 MOU -CITY OF LODI AND AFSCMI: MAINTENANCE AND OPERATORS UNIT 2018-2019 In the event the retiree dies the surviving dependent(s) may purchase medical insurance for the same period as if the employee had not died. Option #2 — BANK 50% of the dollar value of sick leave will be placed into a bank to be used for medical insurance premiums for the employee and dependent(s). For each year that an employee has been employed in excess of 10 years, 2 'A2 % will be added to the 50% before valuing the size of the bank. Each hour of sick leave is valued at $20.00. EXAMPLE: ROBERT SMITH RETIRES WITH 20 YEARS OF SERVICE AND 1800 HOURS OF UNUSED SICK LEAVE (MULTIPLICATION FACTOR - $20.00). 1800 x 75% x $20.00 = $27,000.00 This amount will be reduced each month by the current premium for the employee and dependent(s) until the balance is gone. In the event the retiree dies the remaining bank will be reduced by 50% and the surviving dependent(s) may use the bank until the balance is gone. Option #3 — CASII OUT A retired employee may choose to receive a cash settlement for unused sick leave at the rate of $.30 on the dollar. Under this provision, employee's sick leave balance at the time of retirement shall be converted to dollars at the employee's current rate of pay. 34.2 In the event an active employee dies before retirement and that employee is vested in the sick leave conversion program, the surviving spouse will have an interest in one-half the value of the Bank option as calculated in section 34.1. 34.3 Employees selecting option #1 or #2, who retire on a service retirement, shall have the option of purchasing, at the employee's cost, additional medical insurance sufficient to reach age 65. 34.4 Out of area retirees may receive reimbursement for medical insurance premiums up to the City liability as specified in Section 34.1 of this Article. O1ftion#4 — PERS CREDIT 34.5 Per California Government Code, employees may receive credit for unused sick leave. It is agreed that eight (8) hours equals one (1) day for purposes of determining days creditable. 34.6 Employees hired after July 1, 1995 will not have the option of converting sick leave time into medical insurance premiums or cash as referenced in options 1-3. The only option available to these employees is Option #4, PERS credit. 20 MDU - CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 34.7 Option #4 is available to all represented employees meeting PERS eligibility requirements. 34.8 If an employee opts to utilize the provisions of Option #1, Option #2, or Option #3, the City will report to PERS they have zero hours of unused sick leave. Chapter 4. Union/City Issues ARTICLE XXXV -- UNION LEAVE 35.1 Whenever any employee is absent from work as a result of a formal request by the AFSCME to send an employee to be involved in union business, the City shall pay for all regular time lost and shall be reimbursed therefore by the AFSCME at the rate of one hundred and fifty percent (150%) of the employee's regular wage rate. 35.2 The City agrees to provide storage space to AFSCME for union materials. ARTICLE XXXVI -- DEMOTION AND LAYOFF 36.1 The classification of Maintenance Worker in the Parks, Recreation and Cultural Services or Public Works Department will be "Y" rated if an employee is involuntarily transferred or demoted between departments as a result of a reduction in workforce. 36.2 Bargaining unit has the ability to appeal a layoff decision made by Human Resources to the City Manager. ARTICLE XXXVII — CHANGES IN MEMORANDUM 37.1 The parties agree to reopen this Memorandum and to renew meeting and conferring on the subjects set forth herein during the term of this Memorandum only in the event that any provision of this MOU is modified by statue, applicable regulation or by order of Court in such a way as to affect either the employees or the City. In such event, all remaining provisions of the MOU shall continue in full force and effect unless and until they are also modified by statue, applicable regulation, order of Court, or agreement of the parties. ARTICLE XXXVIII — CITY RIGHTS 38.1 It is further understood and agreed between the parties that nothing contained in this MOU shall be construed to waive or reduce any rights of the City, which include but are not limited to the exclusive rights to: • Determine the mission of its constituent departments, commissions, and boards; to set standards of service. • Determine the procedure and standards of selection for employment; to direct its employees. • Maintain the efficiency of governmental operations. 21 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 • Determine the methods, means and personnel by which government operations are to be conducted. • Take all necessary actions to carry out its mission in emergencies. • Exercise complete control and discretion in the technology of performing its work. • City rights also include the right to determine the procedures and standards of selection for promotion, to relieve employees from duty because of lack of work or other legitimate reasons, to take disciplinary action, and to determine the content of job classifications; provided, however, that the exercise by the City of the rights in this section does not preclude employees or their recognized employee organizations from filing grievances regarding the practical consequences that decisions on such matters may have on wages, hours or other terms and conditions of employment. ARTICLE XXXIX — EMPLOYEE REPRESENTATION 39.1 This Memorandum of Understanding (hereinafter referred to as "MOU") is entered into between representatives of the City of Lodi (hereinafter referred to as "City") and representatives of the Lodi Chapter of the American Federation of State, County and Municipal Employees (hereinafter referred to as "AFSCME"), for the Maintenance and Operators Unit. The parties to this MOU acknowledge and agree that this MOU constitutes the results of meeting and conferring in good faith as contemplated by Sections 3500 et seq. of the Government Code of the State of California, and further acknowledge and agree that all matters upon which the parties reach agreement are set forth in this MOU. Except as specifically modified by this MOU, all existing benefits currently being furnished to employees and all existing terms and conditions of employment are to continue in effect unless and until the parties meet and confer regarding a change in such existing benefits, terms or conditions of employment. The terms and conditions of this MOU are applicable to all regular and probationary employees represented by AFSCME in Exhibit A. 39.2 The City shall grant dues deduction to City employees who are members of AFSCME in accordance with the terms and conditions set forth in City of Lodi Resolution 2011-51. 39.3 UNION SECURITY, MEMBERSHIP AND DUES CHECK OFF a. Union Membership — All employees covered by this Agreement shall, as a condition of employment, become and remain members of the UNION within 30 days of employment in a covered job classification. The CITY will inform all new hires and employees promoting into the bargaining unit of the existence of this Collective Bargaining Agreement and the requirement to become and maintain membership in the UNION. A UNION Officer, or designee, will be notified within 10 business days and afforded time to meet with any employee entering the bargaining unit in order to conduct a UNION Orientation Meeting. 22 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 b. In the event an employee covered by this Agreement fails to apply for, or maintain their membership in the UNION, or reinstate themselves into membership in good standing, the UNION may give the CITY written notice of the fact and request that the employee be suspended or terminated from employment. In such event, the CITY shall suspend or terminate the employment of said employee, as requested, within 15 business days of receipt of the notice. c. Fair Share Donation — Any employee who is a member of a bona fide religion, body, or sect who has historically held conscientious objections to joining or financially supporting public employee organizations shall not be required to join or financially support the UNION. Such employee shall, in lieu of Agency Shop Fees, pay sums equal to said amount to a non -religious, non -labor United Way charitable organization exempt from taxation under Section 501 c (3) or the Internal Revenue Code, which has been selected by the UNION from the local United Way. Payments shall be made by payroll deduction as a condition of continued exceptions from the requirements of financial support to the UNION and as a condition of continued employment. Disputes regarding the application for this provision, by employees, shall be subject to arbitration. d. Membership status shall remain in effect for the duration of this Agreement except that an employee may change his or her status from UNION member not more than 90 days or less than 60 days prior to the expiration of this Agreement. An employee changing his or her membership status shall submit the appropriate form to the UNION. Thereafter, the UNION will notify the CITY of the change and the appropriate notation shall be made to the employee's record and/or payroll deduction. e. The CITY shall provide the UNION, on a monthly basis, the name, home address and department, division or work unit of employees entering or leaving a job classification covered by this Agreement. Employees leaving or reentering employment from Military Leave will be noted. f. Dues Check Off— On a bi-weekly basis the CITY agrees to deduct from the pay of each member of the UNION covered by this Agreement, who authorized such deductions in writing, all dues or fees levied by the UNION. The CITY shall provide the UNION 5 business days prior to the end of the pay period an alphabetical list of employees belonging to the UNION. The list shall contain the amount of payroll deduction for each employee listed. The CITY agrees to remit to the UNION on a bi-weekly basis the aggregate amount of deductions shown on the list furnished by the UNION. A copy of the Check Off Authorization Form signed by each employee shall be submitted by the UNION to the CITY. g. Payroll deductions shall be limited to the following choices: 23 MOU --- CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 • Union Membership Dues • Agency Shop Fees • AFSCME Voluntary Political Action Check Off (PEOPLE) • Fair Share donations to the United Way Campaign • Fair Share donations are limited to employees with religious objections. h. The Union will comply with its legal obligation regarding the administration of this section. Hold Harmless — The UNION agrees to hold harmless and to indemnify the CITY for any and all costs or legal action, which may be caused, or result from the CITY'S compliance with this Article. 39.4 The City shall allow AFSCME access to city meeting facilities at no cost to AFSCME subject to the operating needs of the City. Requests for such use shall be made in advance to the appropriate department head managing the facility or designee and shall include the date, location, time and general purpose of such meeting. The City may establish reasonable regulations governing the use of such facilities. 39.5 No City employee or applicant for employment shall be discriminated against in any aspect of employment because of race, national origin, ancestry, color, religious or political opinions or affiliations, union affiliation, age, sex or disability. 39.6 The City and AFSCME agree and understand that if any section of the MOU in any way conflicts with the terms and conditions of employment stated in other authorities, such as the personnel rules, administrative policy and procedure manual, city resolutions, or city ordinances, any ambiguity will be resolved in favor of the MOU language. If the MOU is silent on any issue, the applicable document is controlling. ARTICLE XL — GRIEVANCE PROCEDURE 40.1 This grievance procedure shall be used to process and resolve disputes regarding the interpretation or application of any of the terms and conditions of this MOU, letters of understanding, formal interpretation or application of any of the terms and conditions of this MOU, letters of understanding, formal interpretations and clarification executed by AFSCME and the City. The intent of this procedure is to resolve grievances informally at the lowest possible level and to provide an orderly procedure for reviewing and resolving grievances promptly. A grievance is a good faith complaint of one or a group of employees or a dispute between the City and AFSCME involving the interpretation, application, or enforcement of the express terms of the MOU and other terms and conditions of employment and matters of discipline which includes demotion, suspension or discharge. 24 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 As used in this procedure, the term "party" means an employee, AFSCME, the City or the authorized representative of any party. The employee is entitled to representation through all steps in the grievance procedure. 40.2 Disputes involving the following subjects shall be determined by the Grievance Procedures established herein: a. Interpretation or application of any of the terms of this agreement, including Exhibits thereto, Letters of Agreement, and/or formal interpretations and clarifications executed by AFSCME and the City. b. Discharge, demotion, suspension or discipline of an individual employee. c. Disputes as to whether a matter is proper subject for the Grievance Procedure. d. Disputes which may be of a "class action" nature filed on behalf of AFSCME or the City. Class action grievances shall be in writing from AFSCME to the City Manager or vice versa. 40.3 STEP ONE: Discussion between the employee and/or the employee's representative, and the division head or designated supervisor directly involved, who shall answer within fifteen (15) work days. This step shall be taken within thirty (30) work days of the date of the action complained of, or the date the grievant became aware of the incident which is the basis of the Grievance. 40.4 STEP TWO: If a grievance has not been resolved in initial step, a written statement signed by the Grievant shall be presented to the department head which shall include the action being grieved and the desired remedy. A discussion shall then take place between the employee, his or her representative, and the department head, who shall answer in writing within fifteen (15) work days. This Step shall be taken within fifteen (15) work days from the date of the answer in Step One. 40.5 STEP THREE: If a grievance is not resolved in Step Two, Step Three shall be the presentation of the Grievance, in writing, by the employee or his/her representative to the City Manager, who shall answer in writing within fifteen (15) work days of receipt of the Grievance. This Step shall be initiated within fifteen (15) work days of the date of the answer in Step Two. 40.6 STEP FOUR: If a grievance is not resolved by the City Manager, arbitration shall be the final level of appeal for the grievances and discipline. It is agreed by both parties that the decision of the arbitrator is binding and final on both parties and that if this procedure is utilized all other avenues of appeal are waived. If arbitration is chosen the City must be notified within fifteen (15) work days of the City Manager's decision. Within ten (10) working days after the request for arbitration is received by the City or at a date mutually agreed to by the parties, the parties shall meet to select an impartial arbitrator. If no agreement is reached at this meeting, the parties shall 25 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 immediately and jointly request the State Conciliation and Mediation Service to submit to them a panel of five (5) arbitrators from which the City and AFSCME shall alternately strike names until one (1) name remains; this person shall be the arbitrator. If' the State Conciliation and Mediation Service cannot provide a list of five (5) arbitrators, the same request shall be made of the American Arbitration Association. To ensure that the arbitration process is as brief and economical as possible, the following guidelines shall be adhered to: a. An arbitrator may, upon mutual consent of the parties, issue a decision, opinion or award orally upon submission of the arbitration. b. Both parties and the arbitrator may tape record the hearing. c. There shall be no official transcript required; however, either party may utilize a court reporter at its own sole expense. The cost of a court reporter required by an arbitrator shall be shared equally by the parties. d. The parties may agree to prepare a joint letter submitting the issue in dispute. The letter shall present the matter on which arbitration is sought and shall outline the MOU provisions governing the arbitration. It may contain mutually agreed on stipulations of fact and it may be accompanied by any documents that the parties mutually agree shall be submitted to the arbitrator in advance of the hearing which may not necessarily be stipulations of fact. Further, if the parties mutually agree, the entire matter may be submitted to arbitration for review without a hearing. Absent agreement to prepare a joint letter, the parties may submit separate letters. e. The strict rules of evidence are not applicable and the hearing shall be informal. f. The parties have the right to present and cross examine witnesses, issue opening and closing statements, and file written closing briefs. Testimony shall be under oath or affirmation. g. The arbitrator may exclude testimony or evidence which he/she determines irrelevant or unduly repetitious. h. Attendance at a hearing shall be limited to those determined by the arbitrator to have a direct connection with the appeal. Witnesses normally would be present at the hearing only while testifying and should be permitted to testify only in the presence of the employee or his/her representative and the employer's representative. i. The arbitration hearing will be held on the employer's premises. 26 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 J. The cost of arbitration shall be borne equally by the parties. However, the cost, if any, of cancellation or postponement shall be the financial responsibility of the party requesting such delay unless mutually agreed by the parties. The decision, opinion, or award shall be based on the record developed by the parties before and during the hearing. The decision will be in writing and shall contain the crucial reasons supporting the decision and award. The arbitrator has no power to add to, subtract from, or modify the terms of the MOU or the written ordinances, resolutions, rules, regulations and procedures of the City, nor shall he/she impose any limitations or obligations not specifically provided for under the terms of the MOU. The arbitrator shall be without power or authority to make any decision that requires the City or management to do an act prohibited by law. The arbitrator has no power to add to a disciplinary action. 40.7 Failure by either party to meet any of the aforementioned time limits as set forth in Section 36.3, 36.4, 36.5, or 36.6 shall result in forfeiture by the failing party. Except, however, that the aforementioned time limits may be extended by mutual agreement. Grievances settled by forfeiture shall not bind either party to an interpretation of this MOU, nor shall such settlements be cited by either party as evidence in the settlement of subsequent grievances. 40.8 Employees may have documents (other than performance reports) relating to absenteeism and disciplinary actions removed from their personnel files if the incident prompting the action took place twenty-four (24) months or more previous and no incident of a similar nature has occurred in the interim. 40.9 An employee may represent himself/herself at any step of the Grievance Procedure up to Step 3. 40.10 Only AFSCME may appeal a grievance to arbitration. ARTICLE XLI — MUTUAL CONSENT CONTINGENCY 41.1 This MOU may be amended any time during its life upon the mutual consent of the City and AFSCME. Such amendment must be in writing and attached to all executed copies of this MOU. ARTICLE XLII — NO STRIKES 42.I The represented employees agree that they shall not strike, withhold services, engage in "slow downs" or "sick -ins", or participate in any other concerted activity which adversely affects job performance or City services during the term of this MOU. 27 MCU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 ARTICLE XLIII -- PROBATIONARY PERIOD 43.I All appointments to positions in the classified service shall be subject to a probationary period of 12 continuous months of service. The probationary period shall be regarded as an integral part of the examination process and shall be used to closely observe the employee's work for securing the most effective adjustment of an employee to his or her new duties, assignments and responsibilities in his or her new position and for rejecting any probationary employee whose performance does not meet required work standards. If the service of the employee is deemed to be unsatisfactory, the employee shall be notified that he or she has not satisfactorily completed probation. 43.2 During the probationary period, all new hires shall have all the rights and privileges afforded to other employees, except: a. Vacation Leave — See Article XXIII for vacation schedule. b. The use of the Grievance Procedure to grieve termination. c. The City and the employee may mutually agree to extend the probationary period for not more than 6 months. The AFSCME shall be notified of all extensions. 43.3 In the event an employee is promoted and is rejected by the appropriate department head, he or she shall be reinstated to the position which he or she was promoted. The seniority and status of a rejected candidate shall continue as before. ARTICLE XLIV — PROMOTION 44.1 The City and AFSCMI:: mutually agree it is good personnel practice to make every effort to promote from within, consistent with the best interest of the City. ARTICLE XLV — SENIORITY 45.1 Seniority is defined as the total length of continuous service with the City. Continuity of service shall not be broken and seniority shall accrue when an employee is: a. inducted, enlists, or is called to active duty in the Armed Forces of the United States or service in the Merchant Marine under any Act of Congress which provides that the employee is entitled to re-employment rights, b. on duty with the National Guard, c. is absent due to industrial injury, d. on leave of absence, or e. absent due to layoff for a period of less than twelve (12) consecutive months. 28 MOU — CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT 2018-2019 ARTICLE X L VI — SHOP STEWARDS 46.1 The AFSCME agrees to notify the City in writing as to the appointment of all shop stewards. Shop stewards shall be required to work full time in their respective classifications and shall not interrupt the work of other employees. A steward may, with reasonable notice and the approval of his or her supervisor, leave the job during working hours for reasonable period to investigate pending grievances and to take part in the Grievance Procedure. However, no steward shall leave the job while his or her presence is necessary in the judgment of his or her supervisor for the safe conduct and efficiency of the operations in which he or she is engaged. ARTICLE XLVII — STATUS 47.1 Employees shall be designated as regular, probationary, or temporary, depending upon the purpose for which they are hired and their length of continuous service with the City. a. A regular employee is defined as an employee who has twelve (12) months or more service with the City in full time employment, except as provided for in the Rules for Personnel Administration Article ,X (Probationary Period). b. A probationary employee is defined as an employee hired for a full time position that has been regularly established as an authorized position and is of indeterminate duration. A probationary employee shall receive not less than the minimum rate for the job and shall be eligible for sick leave pay, vacation pay, holiday pay, retirement plan participation, insurance coverage and items of a similar nature, as he or she becomes eligible, but shall not be given preferential consideration for promotion or transfer or be eligible for a leave of absence. Upon completion of twelve months of continuous full time service with the City, and satisfactory performance, a probationary employee shall be given the status of a regular employee. c. A temporary employee is an employee hired on a full time basis to temporarily fill a full time position (at least 32 hours per week). Temporary employees shall attain regular status after being employed for twelve (12) continuous months. ARTICLE XLVIII — TERM 48.1 The terms and conditions of this MOU shall continue in effect until such time as they are superseded by a signed agreemcntIMOU between the City of Lodi and AFSCME. The tern of this MOU shall cover the period from January 1, 2018 to December 31, 2019. 29 MOLT — CITY OF LODI AND AFSCME CLASSIFICATION PLAN Maintenance & Operators Effective November 19, 2018 Job Title BUILDING SERVICES SUPERVISOR CHIEF WASTEWATER PLANT OPERATOR ENVI RONMENTAL COMPLI ANCE I NSPECTOR ENVIRONMENTAL COMPLIANCE INSPECTOR (A) EQUIPMENT SERVICE WORKER EQUIPMENT SERVICE WORKER (A) FACILITIES MAINTENANCE WORKER FACILITIES SUPERVISOR FLEET SERVICES SUPERVISOR HEAVY EQUIPMENT MECHANIC HEAVY EQUIPMENT MECHANIC(A) LABORATORY SUPERVISOR LABORATORY TECHNICIAN I LABORATORY TECHNICIAN II LEAD EQUIPMENT MECHANIC LEAD EQUIPMENT MECHANIC(A) MAINTENANCE WORKER I MAINTENANCE WORKER 11 PARK MAINTENACE WORKER 1 PARK MAINTENANCE WORKER I I PARK MAINTENANCE WORKER I11 'PARK SUPERVISOR PARTS CLERK PLANT & EQUIPMENT MECHANIC PLANT & EQUIPMENT MECHANIC (A) SENIOR FACILITIES MAINTENANCE WORKER SENIOR STOREKEEPER SERVICE WRITER STREET MAINTENANCE WORKER I STREET MAI NTENANCE WORKER I (A) [STREET MAINTENANCE WORKER 11 'STREET MAINTENANCE WORKER 11 (A) STREET MAINTENANCE WORKER 11I STREET MAINTENANCE WORKER III (A) STREET SUPERVISOR STREET SUPERVISOR (A) 'TRAFFIC SIGN WORKER WASTEWATER PLANT OPERATOR I WASTEWATER PLANT OPERATOR I I WASTEWATER PLANT OPERATOR III WATER PLANT OPERATOR II WATER PLANT OPERATOR 111 WATER/WASTEWATER MAINTENANCE WORKER I WATER/WASTEWATER MAINTENANCE WORKER I (A) WATER/WASTEWATER MAI NTENANCE WORKER 11 WATER/WASTEWATER MAINTENANCE WORKER II (A) WATER/WASTEWATER MAINTENANCE WORKER III WATER/WASTEWATER MAINTENANCE WORKER III (A) WATER/WASTEWATER SUPERVISOR WATER/WASTEWATER SUPERVISOR (A) WELDER-MECHANI C MAINTENANCE AND OPERATORS UNIT' 2018-2019 EXHIBIT A Annual Salary Job Code Step 0 Step 1 Step 2 Step 3 Step 4 o 4701 $53,538.65 $56,215.49 $59,026.23 $61,977.64 $65,076.62 ✓ 4150 $66,350.93 $69,668.42 $73,151.89 $76,809.41 $80,649.96 o 4160 $54,943.42 $57,690.60 $60,575.11 $63,603.88 $66,784.04 ✓ 4161 $55,379.32 $58,148.22 $61,055.65 $64,108.38 $67,313.85 o 4000 $40,257.89 $42,270.76 $44,384.28 $46,603.49 $48,933.71 ✓ 4001 $40,802.67 $42,842.82 $44,984.95 $47,234.23 $49,595.97 o 4055 $44,246.86 $46,459.17 $48,782.17 $51,221.29 $53,782.32 ° 4050 $55,976.02 $58,774.84 $61,713.53 $64,799.26 $68,039.14 o 4040 $61,113.40: $64,169.05 $67,377.55' $70,746.45 $74,283.69 o 4020 $48,314.51 $50,730.28 $53,266.72 $55,930.06 $58,726.62 ✓ 4021 , $50,493.85 $53,018.64 $55,669.53 ` $58,452.98 $61,375.65 ✓ 4075 $66,350.93: $69,668.48 $73,151.89 $76,809.48 $80,649.96 o 4070 $43,763.47 $45,951.71 $48,249.34 $50,661.82 $53,194.80 ✓ 4071 $48,136.09 $50,542.87 $53,070.03; $55,723.58, $58,509.67 o 4010 $53,145.94 $55,803.29 $58,593.39 $61,523.07 $64,599.26 o 4011 $55,325.28 $58,091.53 $60,996.18 $64,046.01 $67,248.29 o 4080 $38,319.61 $40,236.56 $42,247.71 $44,359.91 $46,579.92 ✓ 4081 $42,144.52 $44,251.83 $46,464.42' $48,787.63 $51,226.97 o 4710 $36,497.21 $38,322.12 $40,238.16 $42,250.09 $44,362.56 • 4711 : $40,143.19 $42,150.23 $44,257.78 $46,470.64 $48,794.24 ✓ 4712 $44,158.73 $46,390.65 $48,684.97 $51,119.28 $53,675.21 ✓ 4740 $55,976.02 $58,774.84 $61,713.53 $64,799.26 $68,039.14 ✓ 4030 $38,345.69' $40,262.94 $42,276.06 $44,389.97 $46,609.46 ✓ 4130 $49,947.64 $52,444.07 $55,064.88. $57,817.22 $60,708.24: ✓ 4131 $54,230.97 $56,942.52 $59,789.68 $62,779.11 $65,918.07 ✓ 4060 $48,671.47 $51,104.98 $53,660.25 $56,343.30 $59,160.53 ✓ 4140 ' $45,378.59 $47,647.48 $50,029.88 $52,531.36 $55,157.99., P. 4035 $38,345.69 $40,262.94 $42,276.06: $44,389.97 $46,609.46 o 4082 , $38,319.61 $40,236.56 $42,247.71 $44,359.91 $46,579.92 o 4090 $39,302.11' $41,267.17 $43,330.63 $45,497.13 $47,771.98 ✓ 4083 $42,144.52 $44,251.83 $46,464.42, $48,787.63 $51,226.97, ✓ 4092 $43,125.34 $45,281.50 $47,545.62 $49,922.85 $52,419.04' ✓ 4100 $46,364.16 $48,682.32 $51,116.38 $53,672.29 $56,355.88 ✓ 4101 $47,780.72 $50,169.74 $52,678.24' $55,312.16 $58,077.74; ✓ 4110 : $58,767.82 $61,706.25 $64,791.57 $68,031.07 $71,432.68 ✓ 4111 $60,620.29 $63,651.29 $66,833.84 $70,175.58' $73,684.36 ✓ 4120 $40,143.19 $42,150.23 $44,257.78 $46,470.64 $48,794.24 o 4170 $47,663.11 $50,046.31 $52,548.57 $55,176.01 $57,934.84 o 4172 $52,430.82 $55,052.43 $57,805.03' $60,695.25 $63,729.97 ✓ 4173 $57,674.05 $60,557.64 $63,585.47 $66,764.83 $70,103.01 o 4• 200 : $52,430.82 $55,052.43 $57,805.03 $60,695.25 $63,729.97: o 4201 $57,674.05; $60,557.64, $63,585.47 $66,764.83 $70,103.01 ✓ 4085 $38,319.61 $40,236.56 $42,247.71 $44,359.91 $46,579.92 r 4• 210 $39,632.72 $41,614.33 $43,695.13 $45,879.78 $48,173.84 ✓ 4086 $42,144.52 $44,251.83 546,464.42 $48,787.63 $51,226.97 ✓ 4211 $43,968.13 $46,166.55 $48,474,90 $50,898.63 $53,443.55 ✓ 4212 $46,364.16 $48,682.19 $51,116.51 $53,67229 $56,355.88 o 4• 213 $49,635.16 $52,117.05 554,722.90 $57,458.93 $60,331.93 ° 4• 180 563,190.24 $66,351.71 $69,666.44 $73,151.89 $76,810.21 ✓ 4181 568,443.91 $71,866.07 $75,459.32 $79,232.34 $83,193.95 ✓ 4220 $48,313.31 $50,730.81 $53,267.64 $55,930.84 $58,727.15' 30 ._ tt i 3 a a Ei h1i v. M 2 Park N,e:rr:enarce Wcrier. 11 u V' a a a 5 Yl a 3 a tl a ib N N 2 0 2 1M1 a a V7 5, V w a a 0 a I M 11 3 2 5 3 { f K 9 0 a 1 1 a a a a a a 11 8 0 Fi 0 A •o • 1 b r4 u S Updated 10/16/2018 MOU - CITY OF LODI AND AFSCME MAINTENANCE AND OPERATORS UNIT Certification Requirements and incentive Chart Maintenance Operators and General Services 2018-2019 Wastewater Plant Operator f]assifimtions Wastewater Plant Operator Certificates Laboratory Analyst Cuoficaus Medranioi Technologist Certificates (MecbTedl) Erwironmental Compliance art Certificates 4 Oita in w!In 6 montes of ao poi mine nt<i ncentive 03id when ee obtains Certify rate Job Gassifil tionattle av Class A OIT wwl wad rnv3 ww4 ww5 IA1 LA2 tA3 LA4 Mil Mfg MT3 Mf4 EC1 EC2 303 EC4 VIstewater Pant Operrtor kt 1412 MB Mr4 $40 & 590 540 540 540 $40 S40 $40 540 540 540 541 540 540 540 540 Wast=water Plant Operator 5. P4 S40 540 540 540 $.40 540 540 540 S40 _ 540 540 540 540 510 540 $40 $40 540 Wastewater Plant operator Illnn 540 $40 540 540 $40 S40 540 540 540 540 540 540 540 540 Chief Wastewater Plant Operator M 540 540 540 540 540 540 540 540 540 540 540 540 Refer to Section 123 oftlw M&0 MOU regarding the Qualified Appircacors Certificate incentive OA S 20 $20 Water Plant Operator Classifications Water Distribution Operator Water Operator Treatment Plant 4 Oita in w!In 6 montes of ao poi mine nt<i ncentive 03id when ee obtains Certify rate Laboratory Analyst Certificates Mechanical Technologist Certificates (MediTech) Certi& aces Certificates :otiCiassifrcaronlTti`la au plass A 01 C2 D3 64 DS 11 T2 13 T4 T5 LAI iA2 LA3 IlA4 Mei 1412 MB Mr4 OA Water Plant Operator II nr $40 540 540 _ $40 540 540 540 540 540 540 5.40 540 S40 540 540 540 S20 Water Plant Operator 111 $40 $40 540 540 $40 $40 540 $40 540 $40 540 540 $40 S40 520 Reference Section 123 of the M&0 MOU rwgarding the Qualified Applicators Certificate incentive Article 12.1 provides for $40 per month (maximum of $250) for incentive for each grade at or above the minimum as provided for in Exhibit C (incorporated in the tables above) Job c}a=aificationfTr.:a Equip service WOrker Hem.; Equip Medianic Lead Eeuip Medianic 51J Class A Welder -Mechanic ;e• ti Fleet Services Supercisar M h® ht Cis A ark 56000 - $WCL* 56003 56003 5600<h 5?5 5.25 S25 525 ClassA Lamp $12.5 $12.5 $125 $123 Weld 51-.5 512.5 St35 Sing Can Al A2 A3 Automated Service Excellence (ASS)Technician Certificates (Max of $15000 with all combined ASE certificates) Auto A5 A7 AS Fl H2 Transit Bus Certificates 113 H4 H5 H6 P1 P2 Truck P3 P4 P9 TI Med/Heavy Trude T2 T3 T4 TS T6 5125 $SO 550' SSD $25 for 3 ASE certificates and 5$0 for 8 ASE Ce rtficates. for a maxmwun of 5130/month for ASE certificates fob Reovirernent `obtain P/in 12 montes Cf appalnun etttfrice'strve paid When ee obtains ce^uficate -• obtain w/ n 24 months of az pcantrrrntTrncent .e 0aid when ee obtains certificate & obtain wjin 21 rr.Cnd-u of obta Alin Grade I WeSttewaterTreatment Operator cerificate •' • obtain w/in 18 months of appointment/incentive paid when ee obtains certificate i obtain w/in 30 montl- of appointment/incentive aid when ee obtains certificate 4 Oita in w!In 6 montes of ao poi mine nt<i ncentive 03id when ee obtains Certify rate Updated 10/16/2018 32 2 of 2 D =distribution certificate issued by State Water Resources Corntrol Board T = water treatment certificate issued by State Water Resources Control Board WW = wastewater certificate issued by the State Water Resources Control Board C = Collections certificate issued by CA Water Err ronment Association (CWEA) L= Laboratory cerificate issued by CA Water Environment+tssc`patron ;CW EC= Environmental Complranoe certificate Issued by CA Water E.wirennentAssociation (CWEA) B=Hiesolids Land Application Management cerrftc3te issued by 02 Water E 1',lronmen: Association MT. MetnanicatTrcnnoi01r certlflct_ issued by 01 A'4 er Envircnm?lt.lssoaation (CASA1 BEPAT = Back Flow Prevention Assembly Tester CCCS = Cross Connection Control Specialist A.F.S.C.M.E. COUNCIL 57 CITY OF LODI LOCAL 146 -AFL-CIO A MUNICIPAL CORPORATION Cliff Tillman, Chief Negotiator Stephen Schwabauer, City Manager Date: Date: Jeremiah Miller, Business Agent Andrew Keys, Deputy City Manager Date: Date: Donnie Sanford, Chapter President Adele Post, HR Manager Date: Date:_ Terri Lovell, Executive Vice President Approved As To Form: Date: Kari Chadwick, Secretary Date: George Agnew, Treasurer Date: Thomas Gabriel, M&O Representative Date: Brian Longpre, M&O Representative Date: Sherry Moroz, GS Representative Date: Rene Garcia, GS Representative Date: Janice D. Magdich, City Attorney Attest: Jennifer M. Ferraiolo, City Clerk