HomeMy WebLinkAboutAgenda Report - October 3, 2018 C-03CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C- 3
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for Blakely Park — North Pool Improvements
to A. M. Stephens Construction Company, Inc., of Lodi ($384,708), and
Appropriating Funds ($40,000)
MEETING DATE: October 3, 2018
PREPARED BY: Public Works Director
RECOMMENDED ACTION:
Adopt resolution awarding contract for Blakely Park — North Pool
Improvements to A. M. Stephens Construction Company, Inc., of
Lodi, in the amount of $384,708, and appropriating funds in the
amount of $40,000.
BACKGROUND INFORMATION: This project consists of improvements both inside and outside of the
pool. The inside pool work includes removing the plaster/fiberglass
pool finish to expose the gunite, replacing the pool floor tile target
lines, replacing the pool drain grate covers to meet current standards, and installing a new white plaster
pool finish. The outside pool work includes removing the existing catchbasins, installing a new
commercial deck drain, installing a storm drain clean out, replacing the pool deck components, replacing
the concrete decking, and other incidental and related work, all as shown on the plans and specifications
for the project.
This project was originally bid on May 2, 2018. The City received two bids that significantly exceeded the
engineer's estimate. To control project costs at re -bid, City Staff provided two alternatives for work within
the two -foot concrete band along the pool perimeter. Bid alternate AO included Tess -costly concrete
resurfacing, which includes grinding the existing concrete to a depth of one -quarter -inch and applying a
thin layer of concrete topping mix over the existing concrete surface. Bid alternate Al included removing
and replacing the concrete band. Staff also opened the bid to Class A contractors to attract more bidders
and increase the construction completion date to accommodate contractors with impacted schedules.
The plans and specifications for this project were approved for re -bid on July 18, 2018. The City received
the following five bids for this project on September 5, 2018:
Bidder
Engineer's Estimate
A.M. Stephens Const. Co
Waterworks Industries, Inc.
California Waters Dev, Inc.
Tricon Aquatics
*USA Pools of California
Location
Lodi
Windsor
Yorba Linda
Rancho Cordova
San Francisco
Base Bid +
Base Bid Alternate AO
$347,792.00 $354,092.00
$328,781.98 $357,221.98
$380,667.00 $393,167.00
$385,600.00 $411,400.00
$396,428.00 $412,178.00
$326,600.00** $776,600.00**
* Deemed Non -Responsive as no bid bond was included.
**Corrected Amount
***Lowest bidder was based on TOTAL BASE BID + BID ALTERNATE AO.
APPROVED: V'Oki,.sAlli�i
eph�n_.Sch
K:\WP\PROJECTS\PARKS\Blakely Park\North Pool Improvements\CAward.doc
bauer, City Manager
Base Bid +
Alternate Al
$354,092.00
$384,707.98
$399,787.00
$417,150.00
$486,428.00
$776,600.00**
9/25/2018
Adopt Resolution Awarding Contract for Blakely Park — North Pool Improvements to A. M Stephens Construction Company, Inc., of Lodi ($384,708), and
Appropriating Funds ($40,000)
October 3, 2018
Page 2
The bid documents specify the lowest bid is determined by Base Bid plus Alternate AO (resurfacing
option). Surface repairs on concrete are subject to cracking and spalling, as shown in Exhibit A. Staff
recommends awarding the contract including the Base Bid plus Alternate Al (replacement option), since
replacing the concrete band will reduce future repair costs and provide longer useful life than Alternate
AO (resurfacing option). The overall difference in cost between Base Bid plus Alternate AO ($357,221.98)
and Base Bid plus Alternate Al ($384,907.98) is $27,486.00.
Staff recommends awarding contract for Blakely Park — North Pool Improvements to A. M. Stephens
Construction Company, Inc., of Lodi, in the amount of $384,708, and appropriating funds in the amount of
$40,000.
FISCAL IMPACT:
The project will have a minimal impact on annual maintenance costs, and
will reduce the City's exposure to claims related to the condition of pool
decking. This project will not impact the General Fund, nor utilize Impact
Fees.
FUNDING AVAILABLE: Fiscal Year 2017/2018 Budget:
Community Development Block Grant (35099000.77020) $411,000
Requested appropriation:
Parks & Recreation (20070001.76220) $40,000
Transfer $40,000 from PRCS Fund (200) to Parks
Capital (432).
TOTAL: $451,000
aJ/Lf-
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swim - , Jr.
Public Works Director
Prepared by Jinni Billigmeier, Associate Civil Engineer
CES/JB/tdb
Attachments
cc: PRCS Director
K:\WP\PROJECTS\PARKS\Blakely Park\North Pool Improvements\CAward doc 9/25/2018
EXHIBIT A
Blakely Park — North Pool Improvements
Existing Pool Border
BLAKELY PARK — NORTH POOL IMPROVEMENTS
1050 S. Stockton Street CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and A.M. STEPHENS CONSTRUCTION COMPANY, a
California corporation, herein referred to as the "Contractor."
WITNESSETH.
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
Federal Labor Standards Provisions
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
4.1
K \WP'\PROJECTS`".PARKS'.Blakely Par,6No tF Pool Improvements'\CONTRACT doc
09/19/18
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the inside pool work necessary to saw cut around the pool floor tile target lines,
remove the plaster/fiberglass pool finish to expose the gunite, replace the pool drain
grate covers to meet current standards, and install a new white plaster pool finish.
Perform the outside pool work necessary to remove the existing catchbasins, install a
new commercial deck drain, install a storm drain clean out, replace the pool deck
components, replace the concrete decking, bead blast and apply a concrete topping to
the 2' border around the pool and other incidental and related work, all as shown on the
plans and specifications for the project.
See Section 6-07 "Description of Bid Items" and Drawing No. 018D005 for additional
information.
CONTRACT ITEMS
Item
Description
Qty
Unit
Unit Price
Total
1
Mobilization and Temporary Facilities
1
LS
$15,000.00
$15,000.00
2
Demolition, Clearing, Grubbing, and Grading
1
LS
$ 42,438.00
$42,438.00
3
Install Deck Drain
170
LF
$ 67.26
$ 11,434.20
4
Install Deck Drain with Bottom Drain Adapters
12
EA
$ 652.00
$ 7,824.00
5
Install Clean Out
1
EA
$ 3,500.00
$ 3,500.00
6
Install 4" Concrete
5840
SF
$ 12.39
$ 72,357.60
7
(Not Used)
$
8
Install Plaster Pool Finish
4202
SF
$ 25.49
$ 105,428.18
9
Furnish and Install Pool Components and Hardware
1
LS
$ 55,224.00
$ 55,224.00
10
Furnish and Install Tile Depth Markers
16
EA
$147.50
$ 2,360.00
11
Furnish and Install Main Drain Grate Covers
2
EA
$1,475.00
$ 2,950.00
12
Furnish and Assemble Lifeguard Platform
1
EA
$10,266.00
$ 10,266.00
4.2
K \WP'\.PROJF_CTS'.PARKS\.Biakely Park ,North Pooi Improvements'-nCONTRACT.doc
TOTAL BASE BID $328,781.98
09/19/18
Bid Alternate A0 -Not Used
Item
Description
A8
Qty
Unit
Unit Cost
Total
Resurface Concrete Pool Border 458
Bid Alternate Al
s -$-
ALTERNATE AO $ Not Applicable
TOTAL BASE BID + ALTERNATE AO $ Not Applicable
Item Description
Qty
Unit Unit Cost
Total
Al
Replace Concrete Pool Border
450
SF 1 $ 124.28
$55,926.00
ALTERNATE Al $55,926.00
TOTAL CONTRACT (BASE BID + ALTERNATE Al) $384,707.98
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said .terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
after the City Manager has executed the contract and to diligently prosecute to
completion within ANY 60 CONSECUTIVE CALENDAR DAYS PRIOR TO FEBRUARY
28, 2019. The date of commencement of which may be chosen as convenient to the
Contractor providing all work shall be completed prior to February 28, 2019.
ARTICLE IX - State of California Senate Bill 854 requires the following:
• No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
4.3 09/19/18
K:\WP\PROJECTS'\PARKS\Blakely Park \North Pool Imnrevements\CONTRACT.doc
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
By:
STEPHEN SCHWABAUER
City Manager
By Date:
Attest:
Title
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
JANICE D. MAGDICH
City Attorney
4.4
K \WP,PROJECTS`.PARKS\B!akely Park'\.North Pao Improvements+,CONTRACT doc
09/19/18
RESOLUTION NO. 2018-187
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT FOR BLAKELY PARK — NORTH POOL IMPROVEMENTS
TO A. M. STEPHENS CONSTRUCTION COMPANY, INC., OF LODI;
AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on September 5, 2018, at
11:00 a.m., for the Blakely Park — North Pool Improvements, described in the plans and
specifications therefore approved by the City Council on July 18, 2018; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Base Bid + Base Bid +
Bidder Base Bid Alternate AO Alternate Al
A.M. Stephens Const. Co. $328,781.98 $357,221.98 $384,707.98
Waterworks Industries, Inc. $380,667.00 $393,167.00 $399,787.00
California Waters Dev, Inc. $385,600.00 $411,400.00 $417,150.00
Tricon Aquatics $396,428.00 $412,178.00 $486,428.00
*USA Pools of California $326,600.00** $776,600.00** $776,600.00**
* Deemed Non -Responsive as no bid bond was included.
**Corrected Amount
***Lowest bidder was based on TOTAL BASE BID + BID ALTERNATE AO
WHEREAS, staff recommends that the City Council award the contract for Blakely Park —
North Pool Improvements to A. M. Stephens Construction Company, Inc., of Lodi, in the amount
of $384,708; and
WHEREAS, staff also recommends that the City Council appropriate funds in the amount
of $40,000 from Parks & Recreation fund balance, appropriate $40,000 to operating transfer out
account 20070001.76220 that is to be then transferred to Parks capital fund 43200000.50001 to
then be appropriated to Parks capital expense account 43299000.77020.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for Blakely Park — North Pool Improvements to A. M. Stephens Construction
Company, Inc., of Lodi, California, in the amount of $384,708; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract on behalf of the City; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize an
appropriation in the amount of $40,000, as set forth above.
Dated: October 3, 2018
I hereby certify that Resolution No. 2018-187 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 3, 2018 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Mounce, and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Johnson and Kuehne
ABSTAIN: COUNCIL MEMBERS — None
v ' liV
J NNIFE' FERRAIOLO
City Clerk
2018-187