HomeMy WebLinkAboutAgenda Report - September 19, 2018 C-13AGENDA ITEM Ct
CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Bid for Purchase of Medium Voltage Cable from The
Okonite Company of San Ramon ($430,818.73)
MEETING DATE: September 19, 2018
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION:
Adopt a resolution awarding bid for the purchase of medium voltage
cable from The Okonite Company of San Ramon in the amount of
$430,818.73.
BACKGROUND INFORMATION: On December 20, 2017, the City Council authorized the
advertisement of bids to replenish inventory consumed as a result of
ongoing maintenance and development projects.
The Electric Utility advertised bids on July 30 and August 4, 2018 to purchase 73,512 feet of 1100 kcmil
(Thousand Circular Mil; 1 kcmil = 0.51 square millimeters) cable. On August 8, 2018, one bid was
opened with only one supplier submitting the following proposal:
Vendor Name
Okonite
73,512 feet of 1100 kcmil cable
$430,818.73
Note: Actual cost shown includes delivery and tax.
Staff reviewed the proposal and deemed that the only bid from The Okonite Company is compliant with
the approved specifications. Due to the high speed manufacturing process of the cable, it is an industry
practice to allow a tolerance of +/-10 percent on the length of cable produced and shipped as partial reels
at the cost per feet as specified in the bid.
FISCAL IMPACT: Procurement cost is $430,818.73.
FUNDING AVAILABLE: Included in FY2018/19 Budget Account No. 500.13496.
Andrew Keys
Deputy City Manager/Inter al S;;, -s Director
i�'7
i abe h A. irk ey
Electric Utility Director
PREPARED BY: Hasan Shahriar, P.E., Senior Power Engineer
EAK/JM/HS/nb
APPROVED:
RESOLUTION NO 2018-180
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
THE PURCHASE OF MEDIUM VOLTAGE CABLE
FROM THE OKONITE COMPANY, OF SAN RAMON
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, one sealed bid was received and publicly opened on August 8, 2018, at
11:00 a.m., for the purchase of medium voltage cable for the Electric Utility Department,
described in the specifications therefore approved by the City Council on December 20, 2017;
and
WHEREAS, said bid has been compared, checked, and tabulated with a report thereof
filed with the City Manager as follows:
Vendor Name
73,512 feet of 1100 kcmil cable
Okonite $430,818.73
Note: Actual cost shown includes delivery and tax.
WHEREAS, due to the high speed manufacturing process of the cable, it is an industry
practice to allow a tolerance of +/-10 percent on the length of cable produced and shipped as
partial reels at the cost per foot as specified in the bid.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of 73,512 feet of 1100 kcmil cable from the sole bidder, The Okonite Company, of
San Ramon, California, in the amount of $430,818.73, with a +/- 10 percent tolerance on the
length of the cable at the cost per foot as specified in the bid.
Dated: September 19, 2018
hereby certify that Resolution No. 2018-180 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 19, 2018, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NNIFE r . FERRAIOLO
City Clerk
2018-180