HomeMy WebLinkAboutAgenda Report - September 19, 2018 C-11TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM C ~ I I
AGENDA TITLE: Adopt Resolution Waiving Bidding Requirements and Authorizing Sole -Source
Purchase of Harper Turbo Vac TV6ORE Leaf Sweeper from TurfStar/Western of
Hayward and Appropriating Funds ($20,000)
MEETING DATE: September 19, 2018
PREPARED BY: Parks, Recreation and Cultural Services Director
RECOMMENDED ACTION'
BACKGROUND INFORMATION:
operating through the leaf season.
Adopt a resolution waiving bidding requirements and authorizing the
sole -source purchase of a Harper Turbo Vac TV6ORE leaf sweeper
from TurfStar/Western of Hayward and appropriating funds in the
amount of $20,000.
The Parks Division's existing leaf sweeper is approximately 25
years old and has outlived its useful life (photo attached).
Replacement parts are unavailable, which last year resulted in the
Parks Division mechanic fabricating parts to get the machine
PRCS has investigated numerous options to replace the leaf sweeper. The equipment needs to be able
to work independently of a tractor because the Parks Division tractor is too heavy to operate in drainage
basin parks, when leaf fall coincides with the wettest month. It also must be able to be pulled by a parks
utility vehicle that will work on wet turf with minimal damage. Also, the sweeper needs to be as large as
possible to reduce the number of times the hopper needs to be dumped, allowing it to be in service for
longer periods of times than the typical sized leaf sweeper.
These requirements led staff to view the Harper Turbo Vac TV6ORE as the best option. The Turbo Vac
TV6ORE has an independent motor to operate the hopper hydraulics, can be pulled by existing Parks
Division utility vehicles, and has a 7 -cubic -yard hopper. It also has a patented air recirculation system
that minimizes the escape of dust and debris from the hopper, which can be operated remotely for
employee safety. The Harper can also be used to pick up leaves in park parking lots and pick up large
mow clippings.
TurfStar of Hayward is the sole vendor for Harper products in California. Staff negotiated pricing with the
local TurfStar retailer, which was able to get Harper to reduce the original price by 9 percent to
$39,867.50. Because the leaf sweeper is also needed to maintain the City's storm drainage basins,
Public Works will pay half the purchase price. Parks Division staff will be the sweeper's sole operators.
Section 3.20.070 of the Lodi Municipal Code allows the City Council to waive the bidding requirements
when the purchase is in the best interests of the City. Staff requests the City Council make this finding
due to the Harper Turbo Vac TV6ORE's qualities that fit the Parks Division's unique needs, and adopt the
resolution and appropriate the necessary funds.
APPROVED:
S ep = Schwabauer, City Manager
Adopt Resolution Adopt Resolution Waiving Bidding Requirements and Authorizing Sole -Source Purchase of Harper Turbo Vac
TV6ORE Leaf Sweeper from TurfStar/Western of Hayward and Appropriating Funds ($39,867.50)
September 19, 2018
Page 2
FISCAL IMPACT:
FUNDING AVAILABLE:
Preliminary figures indicate PRCS ended Fiscal Year 2017/18 with net
revenue in excess of this amount, which includes a $4,000 donation from
Waste Management toward Parks Division needs. The sweeper is a fuel -
and time -efficient method of picking up large quantities of leaves and grass.
PRCS fund balance (Fund 200), Wastewater 53199000.77040
%C
Andrew Keys, Depu City Manager/Internal Services Director
Charles Swimley
Public Works Director
JH:tI
Jeff Ho
Parks ' -creation and Cultural Services Director
Quotation for City of Lodi
Date: September 6, 2018
Quote No:611288-00
Prepared For: Jeff Hood Quote No: 611288-00
City of Lodi
PO Box 3006
Lodi, CA 95241-1910
iQuote No: 2332213
Sales Person: Tim McCoy
tim.mccoy@turfstar.com
(916) 861-7924
Summary
Configuration Name
Qty Unit Price Sub Total Sales Tax Total
010 -Turbo Vac TV60RE Eng Driven Base Unit 1 $37,000.00 $37,000.00 $2,867.50 $39,867.50
Totals:
$37,000.00 $2,867.50 $39,867.50
1'Page
... STAR
Western
Quotation for City of Lodi
Configuration Product Details
010 -Turbo Vac TV6ORE Eng Driven Base Unit
Date: September 6, 2018
Quote No:611288-00
Model Product Description
Qty Unit Price Extended Sales Tax Total
914015
Turbo Vac TV6ORE Eng Driven Base Unit
1 $33,500.00 $33,500.00 $2,596.25 $36,096.25
900248
TV6OR Brush Rotor Factory Install
1 $3,500.00 $3,500.00 $271.25 $3,771.25
Totals:
$39,867.50
21 Page
Quotation for City of Lodi
Date: September 6, 2018
Quote No:611288-00
Standard Terms and Conditions
Prices, including all finance options, are valid for 30 days from date of quotation. Open Account Terms are
N30, subject to credit approval. Used and demo equipment is in high demand and availability is subject to
change. Delivery is FOB Destination, unless otherwise stated
Office Locations
Northern California:
5646 W Barstow Ave Ste 104
Fresno, CA 93722
Fax: (559) 277-7123
2438 Radley Court
Hayward, CA 94545
Fax: (510) 785-3576
11373 Sunrise Gold Circle
Rancho Cordova, CA 95742
Fax: (800) 241-1997
Southern California:
79-253 Country Club Drive
Bermuda Dunes, CA 92203
Fax: (760) 345-4297
955 Beacon Street
Brea, CA 92821
Fax: (800) 775-8873
2110 La Mirada Ste 100
Vista, CA 92083
Fax: (760) 734-4285
AWARNING:
Pacific Northwest:
11175 SW Elligsen Way
Sherwood, OR 97140
Ph: (503) 691-0250
20224 80th Ave South
Kent, WA 98032
Fax: (253) 872-6942
2824 East Garland
Spokane, WA 99207
Fax: (509) 483-7563
Cancer and Reproductive Harm-http://www.P65Warnings.ca.gov
For more information, please visit http://www.ttcoCAProp65.com
CALIFORNIA SPARK ARRESTER WARNING
Operation of this equipment in the State of California may create sparks that can start fires around dry vegetation. A spark arrestor may be required.
The operator should contact local fire agencies for laws or regulations relating to fire prevention requirements.
31 Page
SPECIFICATIONS
Engine
Hydraulics
Blower Drive
Blower Fan
Blower Discharge
Deck Drive
Hydraulic Oil
Construction
Bearings
Hopper Capacity
Wheels/Tires
Controls
Rotors
Discharge
Tongue & Hitch
Paint
Safety Features
Dimensions
Weight
Options
TV60 RE & RHD
(N60 RE) 25 HP Kohler gas engine
(I1/60 RHD) None (PTO powered) 40 HP Required
(160 RE) Belt driven from engine
(TV60 RHD) Tractor PTO driven
(160 RE) Dual power -band belt driven with electric clutch
(I1/60 RHD) Hydraulic motor powered by gear pump
25" dia. abrasion resistant steel with replaceable machined UHMW,
poly liner and 1.5" shaft with self -aligned bearings supporting both ends
Easy access to blower for liner inspection and replacement
(71/60 RE) Hydraulic motor -direct drive
(I1/60 RHD) Hydraulic motor -chain drive
Crown AW46; ISO 46 Hydraulic Oil
11 gauge welded and reinforced steel tubing
Greasable bearings and sealed bearings
7 cubic yards
6 -bolt wheels and (2) 26 x 12 turf tires
Wireless remote control from operator seat
(1160 RE) 17" dia. x 60" with adjustable skids
(TV60 RHD) 12" dia. x 60" with adjustable gauge wheels
Hydraulic dump with hydraulic power latches
Adjustable height tongue with ball hitch
Durable 2 -part polyurethane
Safety latches on all cylinders for service functions
(160 RE) + engine automatically returns to idle while dumping
164"L x 85"W x 85"1-1
(TI/60 RE) 2,300 lbs. (1,043 kg)
(I1/60 RHD) 2,250 lbs. (1,021 kg)
Brush rotor, rubber finger rotor and adjustable gooseneck hitch
(IV60 RE) + curb brush
(IV60 RHD) + verti-cut with rubber finger rotor
TV60Perfect for turf,
artificial oft otherwise
Designed for large area debris removal, the TV60 thoroughly removes litter, grass and leaves
with fewer stops and interruptions. Maneuverable and versatile, the 60" wide brush head follows
terrain to sweep surfaces clean. Available in electric or PTO -powered heavy-duty, both machines
boast a 7 cu. yd. hopper to get work finished in half the time. Clear, quiet and efficient, the TV60 RE
is a polished ride from the first pass to the last, while the TV60 RHD is the
ideal tool for verti-cutting and vacuuming in one pass.
Optional Equipment: Rotor Applications
Brush
Rubber Finger
Verti-cut + Finger (RHD Only)
Curb Brush (RE only)
Adjustable Gooseneck Hitch (RE only)
Towing Capacity
Powered by a 25HP gas engine, the TV60 RE
is pulled by a tractor or large utility vehicle.
PTO powered, the TV60 RHD requires
a minimum 40HP tractor.
Wireless Remote
The wireless remote gives you the freedom
to start, control and dump the hopper without
stopping your tow vehicle.
To Whom It May Concern:
151 E. US Hwy 160, Harper, KS 67058
800.835.1042
info @harperindustries.com
www.harperindustries.com
9
Friday, August 3, 2018
This letter is to certify that Turf Star Corporation of Hayward, California is the sole authorized dealer of Harper
Turf Products throughout the State of California. This includes but is not limited to Harper Turf Vacuums,
Verti-Cutters, Debris Blowers, Straw Blowers, Slope Mowers and Chipper Shredders.
Sincerely,
Byron Riesen
Harper Industries, Inc.
ahead of our time since 1998
RESOLUTION NO. 2018-164
A RESOLUTION OF THE LODI CITY COUNCIL WAIVING
BIDDING REQUIREMENTS AND AUTHORIZING SOLE -
SOURCE PURCHASE OF HARPER TURBO VAC TV60RE LEAF
SWEEPER FROM TURFSTAR/WESTERN, OF HAYWARD; AND
FURTHER APPROPRIATING FUNDS
WHEREAS, the Parks Division's existing leaf sweeper is approximately 25 years old,
has outlived its useful life, and replacement parts are unavailable; and
WHEREAS, Parks, Recreation and Cultural Services staff has investigated numerous
options to replace the leaf sweeper and, based on the requirements for operation, staff is
recommending the Harper Turbo Vac TV60RE as the best option; and
WHEREAS, staff was able to negotiate with TurfStar, of Hayward, the sole vendor for
Harper products in California, to reduce the original price by 9 percent to $39,867.50; and
WHEREAS, because the leaf sweeper is also needed to maintain the City's storm
drainage basins, the Public Works Department will pay half the purchase price, with the
Parks Division staff being the sweeper's sole operators; and
WHEREAS, Lodi Municipal Code Section 3.20.070 allows the City Council to waive
bidding requirements when the purchase is in the best interest of the City; and
WHEREAS, staff recommends the purchase of the Harper Turbo Vac TV60RE leaf
sweeper from TurfStar/Western, in the amount of $49,867.50, and the appropriation of $20,000
from the Parks, Recreation and Cultural Services Department's fund balance (Fund 200).
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby waive
bidding requirements and authorize the sole -source purchase of a Harper Turbo Vac TV60RE
leaf sweeper from TurfStar/Western, of Hayward, California, in the amount of $39,867.50; and
BE IT FURTHER RESOLVED that funds in the amount of $20,000 be appropriated for
the purchase as set forth above.
Dated: September 19, 2018
I hereby certify that Resolution No. 2018-164 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 19, 2018, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NIFE
City Clerk
2018-164
FERRAIOLO