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Home My WebLink AboutAgenda Report - September 19, 2018 C-08TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C IP% AGENDA TITLE: Adopt Resolution Authorizing City Manager to Waive the Bid Process, Utilizing NJPA Contract No. 10186 -MAI, and Approving Purchase of One, High -Capacity, All -Wheel Drive, Manitou MSI 25 Vertical Mast Forklift from Holt of California, of Sacramento ($52,028) MEETING DATE: September 19, 2018 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to waive the bid process, utilizing NJPA Contract No. 10186 -MAI, and approving purchase of one, high-capacity, all -wheel drive, Manitou MSI 25 Vertical Mast Forklift from Holt of California, of Sacramento, in the amount of $52,028. BACKGROUND INFORMATION: White Slough Water Pollution Control Facility (WSWPCF) needs to replace Vehicle No. 04-113, a 2002 Mitsubishi Forklift, which has exceeded its useful life (Exhibit A). Vehicle No. 04-113 was purchased used in 2010 from Valley Forklift for $12,807. Preventative maintenance costs are approximately $1,148 and repair costs to date are $19,034. The current forklift is 16 years old, no longer meets the needs of the department, and is being replaced with a forklift using a clean burning diesel engine. Replacing the current forklift will assist the City in complying with new California Air Resources Board (CARB) emissions standards. The proposed replacement forklift has a larger lifting capacity, is CARB compliant, and is able to access unpaved areas of WSWPCF to facilitate maintenance of infrastructure that is located in remote areas of the treatment facility, eliminating the need to rent specialized equipment for this purpose. Staff has spent a considerable amount of time researching forklifts to find one best suited to meet the needs of WSWPCF. The existing forklift will be dispensed in accordance with City policy. Per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally -adopted bidding or negotiation procedures. Staff recommends authorizing City Manager to waive the bid process, utilizing NJPA Contract No. 10186 - MAI, and approving purchase of one Manitou MSI 25 Vertical Mast Forklift from Holt of California, of Sacramento, in the amount of $52,028. FISCAL IMPACT: Replacement of Vehicle No. 04-113 meets regulatory requirements, saves repair costs, and increases productivity. This project will not impact the General Fund. APPROVED: S ep = n Schwa%. er, City Manager R:\GROUP\ADMIN\Council\2018\09192018\Holt of CA\CC Holt of CA 9/7/2018 Adopt Resolution Authorizing City Manager to Waive the Bid Process, Utilizing NJPA Contract No 10186 -MAI, and Approving Purchase of One, High -Capacity, All - Wheel Drive, Manitou MSI 25 Vertical Mast Forklift from Holt of California, of Sacramento ($52,028) September 19, 2018 Page 2 FUNDING AVAILABLE: Wastewater Capital (53199000.77040). Andrew Keys Deputy City Manager/Internal Services Director Charles E. Swlmley, Jr Public Works Director Prepared by Lance Roberts, Utilities Superintendent CES/LR/tw Attachments R:\GROUPWDMIN\Council\2018\09192018\Holt of CA\CC Holt of CA 9/7/2018 MEMORANDUM FOR DISPOSITION OF VEHICLE s ;� ��f/ To: From: Date: Subject: Fleet Superintendent City Engineer/Deputy Public Works Director Deputy City Manager/Internal Services Director City Manager Nathan Shropshire Fleet Coordinator Request for Approval to Dispose of Surplus Vehicle No. Approval is requested to complete disposition of the following vehicle: Year 2002 Make Mitsubishi Model FG25K Body Type ForkLift Current Assignment Dept. Public Works Division WSWPCF City Vehicle No. 04-113 Lic. No. X WN AF17C90023 Current Odometer or Hour Meter Reading 7562.9 Mile our circle one) Replacement Guidelines for this Vehicle Service Years 15 Mileage/Hours X Additional Information Estimated value (check one) ❑ No value or junk ❑ 41,000 2 $1,000-$3,000 ❑ Other: $ Planned method of disposition (check one) ❑ Intra -City Transfer to Department, Fleet ❑ Sealed Bid Off-site Auction Li Trade-in (Wrecked vehicles estimated to have only junk value shall be removed from City property by the most economical means.) Fund to be credited: General Fund Nathan Shropshire WSWPCF Maintenance Supervisor Fleet Coordinator Approved: Date Fleet Manager Approved- Date: Budget Manager Approved: Date: City Manager Attachments for signature ❑ Title ❑ Bill of Sale ❑ Power of Attorney ❑ Release of Liability ❑ Odometer Disclosure Statement ❑ (Other) cc: City Council City Clerk Supervising Budget Analyst, Susan Bjork Risk Manager Public Works Fleet Services Sen Adm. Clerk Michelle Niemantsverdriet C:\Users\nshropshire\Documents\Disposition of Vehicle Form 04-113-doc 7/24/2018 HOLT of California City of Lodi — Water Treatment White Slough Water Pollution Control Facility 12751 N. Thornton Road Lodi, CA 95242 Attn: Nathan Shropshire cir liftTrucks September 1, 2018 Quote #0718BM-MSI-COL MA NIWU Holt of California is pleased to present this proposal for one (1) New Manitou MSI 25 Vertical Mast Forklift. (2wd) Max. capacity 5,000 lbs w/ 24" load center (2722 kg - 600 mm) FOPS certified protective canopy Engine Type: Kubota V2403 Turbo EPA TIER4 (Euro 3B) w/ DPF Displacement: 148.5 in3 (2434 cm3) Horsepower: 59 HP / 44 kW Max. Torque: 122 Ibf ft (165 Nm) at 1600 rpm Cyclonic Pre -Filter and 2 -Stage Air Filters Diesel Particulate Filter (DPF) Transmission Hydrostatic Forward/Reversing shift: electro -hydraulic Number of gears (forward/reverse): 1/1 Max. travel speed: 12.4 mph (20 kph) Battery 12V - 110AH - 750A Hydraulics Hydro -proportional controls levers Valve: 3 double action + 1 single action sections Hydraulic gear pump : 20 gal/min @ 2466 psi (77 1/min @ 170 bar) Interior Rear View, Exterior Right and Left Side Mounted Capacities Hydraulic oil: 25,1 gal (95 I) Fuel: 19.4 gal (73.5 I) Coolant: 2.6 gal (10.0 I) Engine Oil: 8.8 qt (8.3 I) Wheel/Tires MSI25 Front: Dunlop Radial 15.5/55 R18 SPPG7 8T N63 (Rough Terrain) Rear: Continental 7.00-12 14PR IC40 Brakes Service brake: oil immersed multi -disc hydraulic brake on front axles Parking brake: oil immersed multi -disc switch operated EH on the front axle Other Adjustable Vinyl Seat with Hydraulic Shock Absorber Automatic Acceleration System for Lifting Horn and Backup Alarm Block Heater Front and Rear Tinted Windshields Front, Rear and Top Glass, Wipers (Front and Rear) with Front Washer Full Instrumentation and Lockable Engine Compartment Insulated Engine Compartment and Document Case Mirrors Rubber Mounted Electrically Hoisted Tilting Operator's Compartment Single Joystick Combines Up / Down / Tilt Tilt standard mast (forward/backward): 10° / 12° Unladen weight (with standard mast forks): 8973 Ib (4070 kg) Included Options: Capacity: Mast: Hydraulics: Carriage: Tilt: Operator Cab: Forks: Tires: Engine: Transmission: Lights: 5,0001bs. @ 24" Load Center 185" Maximum Fork Height 94.6" Overall Lowered Height 4 Function Hydraulic Valve with hosing. 58" Class II with Side -shifting Fork Positioner 10 Degrees Forward / 12 Degrees Back Open Operator Cab 60" Pallet Type, Class II Hook Drive — Dunlop Rough Terrain Steer — Continental 7.00-12 14PR Kubota V2403 Turbo EPA Tier IV w/DPF Hydrostatic Electro -shift forward/reverse 2 Forward Worklights 2 Rear Worklights Rotating Amber Beacon Factory Warranty: 12 Month/2000 Hour Full Warranty NJPA Contract#: 10186 -MAI PRICE: Delivery: 7.75% Local Tax: Grand Total: $48,285.00 Included 3,742.09 $52,027.09 All prices are guaranteed and/or in effect for thirty days from this date. ACCEPTANCE AS CONTRACT OF SALE Acceptance: Authorized Dealer: City Of Lodi Holt of California Nathan Shropshire Bart Millard Authorized Signature Account Manager Date: PO No.: Terms: Net 10 of Invoice Per reference to City of Lodi Purchase Order # after Delivery FOB: Delivered Expires: 9/30/2018 11:26:39 AM THE ADDITIONAL TERMS AND CONDITIONS ON THE FOLLOWING PAGES ARE PART OF AND INCORPORATED IN THIS AGREEMENT. THIS AGREEMENT SHALL NOT BE CONSIDERED ENFORCEABLE UNTIL ACCEPTED BY HOLT AND EXECUTED BY ITS OFFICER. ANY INDIVIDUAL SIGNING THIS AGREEMENT REPRESENTS AND WARRANTS THAT HE/SHE IS AT LEAST 18 YEARS OLD AND HAS THE AUTHORITY TO BIND CUSTOMER TO THE TERMS OF THIS AGREEMENT. RESOLUTION NO. 2018-162 A RESOLUTION OF THE LODI CITY COUNCIL WAIVING THE BID PROCESS AND APPROVING THE PURCHASE OF ONE HIGH-CAPACITY ALL -WHEEL DRIVE MANITOU MSI 25 VERTICAL MAST FORKLIFT FROM HOLT OF CALIFORNIA, OF SACRAMENTO, UTILIZING NATIONAL JOINT POWER ALLIANCE CONTRACT NO. 10186 -MAI WHEREAS, Vehicle No. 04-113 was purchased used in 2010 from Valley Forklift for $12,807 and preventative maintenance costs are approximately $1,148 and repair costs to date are $19,034; and WHEREAS, the current forklift is 16 years old, no longer meets the needs of the department, and is being replaced with a forklift using a clean burning diesel engine; and WHEREAS, per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally -adopted bidding or negotiation procedures; and WHEREAS, staff recommends waiving the bid process and approving the purchase of one Manitou MSI 25 Vertical Mast Forklift from Holt of California, of Sacramento, in the amount of $52,028, utilizing the National Joint Power Alliance (NJPA) Contract No. 10186 -MAI. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby waive the bid process and approve the purchase of one high-capacity all -wheel drive Manitou MSI 25 Vertical Mast Forklift from Holt of California, of Sacramento, in the amount of $52,028, utilizing NJPA Contract No. 10186 -MAI. Dated: September 19, 2018 I hereby certify that Resolution No. 2018-162 was passed and adopted by the City Council of the City of Lodi in a regular meeting held September 19, 2018, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, Mounce, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None NNIF City Clerk 2018-162 M. FERRAIOLO