HomeMy WebLinkAboutAgenda Report - September 19, 2018 C-07CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM C -7
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AGENDA TITLE: Adopt Resolution Approving Purchase of Two Submersible Pump Assemblies for
Sacramento Industrial Sewer Lift Station and Beckman Storm Water Lift Station from
Sole Source Shape, Inc., of Pleasanton ($53,105)
MEETING DATE: September 19, 2018
PREPARED BY: Public Works Director
RECOMMENDED ACTION:
Adopt resolution approving purchase of two submersible pump
assemblies for Sacramento Industrial Sewer Lift Station and Beckman
Storm Water Lift Station from sole source Shape, Inc., of Pleasanton, in
the amount of $53,105.
BACKGROUND INFORMATION: The City operates and maintains a total of nine sanitary sewer (wastewater)
lift stations and 16 storm water lift stations. Sanitary sewer lift stations are
located throughout the City and are used to convey untreated domestic and
industrial wastewater to the City's White Slough Pollution Control Facility. Similar to the sewer lift stations, the
storm water lift stations are located throughout the City and are used to convey storm water during heavy rain
events. Their primary function is to prevent flooding.
The Sacramento Industrial Sewer Lift Station (Sacramento Industrial), located on Sacramento Street, south of
Tamarack Drive, is predominantly used to convey industrial wastewater from Pacific Coast Producers (PCP).
The Public Works Department is responsible to maintain continuous operation of all lift stations serving our
customers and reduce the possibility of sanitary sewer overflows. Sacramento Industrial contains three pumps,
two duty pumps (used at high-flow), and one clean-up pump (used at low -flow). One duty pump (Exhibit A), a
25 -horsepower (HP) Flygt submersible pump, has reached its useful life and needs to be replaced. This pump
has been in service an estimated 40 years. Staff recommends purchasing a new 25HP Flygt submergible pump
based on the age of the existing pump.
The Beckman Storm Water Lift Station, located at 1490 West Century Boulevard, consists of nine pumps,
including five duty pumps and three clean-up pumps. One clean-up pump has become inoperable. The original
installation of this pump was in 2005. Staff received a quote to repair the inoperable pump (Exhibit B). The
repair cost is a savings of less than 20 percent of the replacement cost. Staff recommends purchasing a new
15HP Flygt submersible pump based on the high repair cost.
Per Lodi Municipal Code Section 3.20.070, bidding shall be dispensed with when the commodity can be
obtained from only one vendor (Exhibit B).
Staff recommends approving purchase of two submersible pump assemblies for Sacramento Industrial Sewer
Lift Station and Beckman Storm Water Lift Station from sole source Shape, Inc., of Stockton, in the amount of
$53,105.
APPROVED:
4��"� *
Stephen Schwab- City Manager
R:\GROUP\ADMIN\Council\2018\09192018\Shape\CC_Shape Pumps_AR.doc 9/11/2018
Adopt Resolution Approving Purchase of Two Submersible Pump Assemblies for Sacramento Industrial Sewer Lift Station and Beckman Storm Water Lift Station from Sole
Source Shape, Inc., of Pleasanton ($53,105)
September 19, 2018
Page 2
FISCAL IMPACT:
FUNDING AVAILABLE:
The pump replacement project is necessary to reduce operations and
maintenance costs, minimize sanitary sewer overflows, and to provide reliable
storm drain service. This project does not impact the General Fund.
Wastewater Capital (53199000.77030).
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Andrew Richle, Utilities Superintendent
CES/AR/tw
Attachments
R:\GROUPtADMIN\Council\2018\09192018\Shape\CC_Shape Pumps_AR.doc 9/6/2018
EXHIBIT A
FL GT
a xylem brand
Grant Stayberg
Territory Manager
Xylem Water Utilities
Flygt Products
4109 NE 107th St.
Vancouver, WA 98686
(503)706-0601
Grant. Stay b e rg@xylc 3ninc. ca rr{
August 6, 2018
Subject: Flygt Sole -Source Authorized Distributor
To: City of Lodi
221 W. Pine Street
Lodi, CA 95240
This letter is to inform you that SHAPE Inc. is your exclusive factory authorized distributor for Flygt
equipment. SHAPE's address is 5115-A Johnson Dr., Pleasanton, CA 94588 and phone number (925) 485-
9720.
I am confident SHAPE Inc. will provide expert advice in a professional manner for all of your pumping
needs. Thank you for your interest in Flygt Products and Services. Please call if I can be of further
assistance.
Sincerely,
Grant Stayberg
Territory Manager
SHAPE
INCORPORATED
QUOTATION
PLEASANTON
5115-A Johnson Drive
Pleasanton, CA 94588
Phone (925) 485-9720
Fax (925) 485-6065
TO: City of Lodi
ATTN: Andrew Richle
STOCKTON
119 Val Dervin Pkwy #2
Stockton, CA 95206
Phone (209) 234-5909
Fax (209) 234-5913
BID DATE: 08/03/18
QUOTE #: 098290FL
JOB: Replacement for 3171.090-0480010
LOCATION: Lodi
WE ARE PLEASED TO QUOTE ON THE FOLLOWING EQUIPMENT
SUBJECT TO CONDITIONS PRINTED ON THE BACK HEREOF,
THESE CONDITIONS MAY BE CHANGED ONLY BY A WRITTEN
STATEMENT SIGNED BY AN OFFICER OF SHAPE, INCORPORATED.
QTY
ITEM
1
PHONE:
Fax:
❑ F.O.B. FACTORY
❑ F.F.A. TO FIRST DESTINATION
PRICE
Flygt NP3171.095-613 high -chrome iron impeller, 25HP, FM -Exp Rated,
FLS moisture detection, 10" discharge, 460/3/60, 50ft cable.
Please Note: Price includes standard ground freight services.
$29,575.00
NOTES:
1. Price includes freight: F.F.A.
2. Price does not Include any applicable taxes
3. Price does not Include: installation, equipment unloading, guide bars,
pipe, valves, conduit, anchor bolts, or any other items not listed.
4. ESTIMATED delivery of equipment A) Pumps 9 to 11 WEEKS
SHAPE INC.
Gary Norgaard_
Page 1 of 1
QUOTATION DOES NOT INCLUDE ANY SALES OR USE TAX PAYABLE UNDER ANY STATE OR FEDERAL STATURE. THIS
QUOTATION PRICE IS FOR MATERIAL LISTED ABOVE. ANY ADDITIONS OR MODIFICATIONS THAT BECOME NECESSARY FOR
APPROVED SUBMITTALS, UPON AWARDING OF THIS CONTRACT, MAY RESULT IN NECESSARY PRICE CHANGES.
NOTE: ITEMS NOT SPECIFIED ON THIS QUOTATION ARE NOT INCLUDED IN OUR PRICE AND ARE TO BE SUPPLIED BY
OTHERS. PRICES ARE FOR IMMEDIATE ACCEPTANCE AND SUBJECT TO CHANGE WITHOUT NOTICE. Rev. 01/98
SALE SUBJECT TO MANUFACTURERS STANDARD TERMS AND CONDITIONS. 30% Re -stocking fee.
SCHAPE
IN09P09ATE0
QUOTATION
PLEASANTON
STOCKTON
5115-A Johnson Drive
Pleasanton, CA 94588
Phone (925) 485-9720
Fax (925) 485-6085
TO: City of Lodi
Beckman South Pit #4 pump
ATTN: Jesse Barnett
BID DATE:
QUOTE #:
JOB:
LOCATION:
PHONE: (209) 747-5229
FAX:
119-2 Val Dervin Parkway
Stockton, CA 95206
Phone (209) 234-5909
Fax (209) 234-5913
8/7/18
097856Rev1
3153 Replacement
Lodi, CA
Email: jbarnett@lodi.gov
WE ARE PLEASED TO QUOTE
SUBJECT TO CONDITIONS PRINTED ON THE BACK HEREOF,
THESE CONDITIONS MAY BE CHANGED ONLY BY A WRITTEN
STATEMENT SIGNED BY AN OFFICER OF SHAPE, INCORPORATED.
0 F,0.B, DESTINATION
❑ F,F,A,
QTY
ITEM
UNIT
PRICE
TOTAL
1
Replacement Pump Option:
NP3153.095 623-10, 15HP-460-3-60 FM Motor, 10" discharge, 2" guide
bracket, Hard Iron Impeller & Insert, closed cooling system, 50' power cable.
Accepted As Purchase Ordt
Ir
$19,710.00
Plus Tax
Authorized Signature/Printrad
Name
Date
NOTES: Company Name
PO/Job#
1 Price includes freight.
2. Price does not include taxes.
3. Price does not include: installation, equipment unloading, guide
bars, pipe, valves, conduit, anchor bolts, or any other items not listed.
4. Estimated delivery of equipment: in stock.
5. See 2nd page for SHAPE, Inc. Terms and Conditions of Sale.
SHAPE INC.
Page 1 of 2
Jessica Tabch jtabchCa shaoecal.com
QUOTATION DOES NOT INCLUDE ANY SALES OR USE TAX PAYABLE UNDER ANY STATE OR FEDERAL STATURE. THIS
QUOTATION PRICE IS FOR MATERIAL LISTED ABOVE_ ANY ADDITIONS OR MODIFICATIONS THAT BECOME NECESSARY
FOR APPROVED SUBMITTALS, UPON AWARDING OF THIS CONTRACT, MAY RESULT IN NECESSARY PRICE CHANGES.
NOTE: ITEMS NOT SPECIFIED ON THIS QUOTATION ARE NOT INCLUDED IN OUR PRICE AND ARE TO BE SUPPLIED BY
OTHERS. PRICES ARE FOR IMMEDIATE ACCEPTANCE AND SUBJECT TO CHANGE WITHOUT NOTICE.
Rev OB/03
SALE SUBJECT TO MANUFACTURERS STANDARD TERMS AND CONDITIONS.
RESOLUTION NO. 2018-161
A RESOLUTION OF THE LODI CITY COUNCIL WAIVING BID
PROCESS AND APPROVING PURCHASE OF TWO
SUBMERSIBLE PUMP ASSEMBLIES FOR SACRAMENTO
INDUSTRIAL SEWER LIFT STATION AND BECKMAN STORM
WATER LIFT STATION FROM SOLE -SOURCE VENDOR,
SHAPE, INC., OF PLEASANTON
WHEREAS, the Public Works Department operates and maintains a total of nine
sanitary sewer (wastewater) lift stations and 16 storm water lift stations; and
WHEREAS, the Sacramento Industrial Sewer Lift Station, located on Sacramento Street,
south of Tamarack Drive, is predominantly used to convey industrial wastewater from
Pacific Coast Producers; and
WHEREAS, the Beckman Storm Water Lift Station, located at 1490 West Century
Boulevard, consists of nine pumps, including five duty pumps and three clean-up pumps; and
WHEREAS, per Lodi Municipal Code Section 3.20.070, bidding shall be dispensed with
when the commodity can be obtained from only one vendor; and
WHEREAS, staff recommends waiving the bid process and approving purchase of two
submersible pump assemblies for Sacramento Industrial Sewer Lift Station and Beckman Storm
Water Lift Station from the sole -source vendor, Shape, Inc., of Pleasanton, in the amount of
$53,105.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby waive
the bid process and approve purchase of two submersible pump assemblies for Sacramento
Industrial Sewer Lift Station and Beckman Storm Water Lift Station from the sole -source vendor,
Shape, Inc., of Pleasanton, California, in the amount of $53,105.
Dated: September 19, 2018
hereby certify that Resolution No. 2018-161 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 19, 2018, by the following vote
AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NNIF M. FERRAIOLO
City Clerk
2018-161