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HomeMy WebLinkAboutAgenda Report - August 15, 2018 C-10TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM cs.10 AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Lodi, Mokelumne Rural Fire District, Woodbridge Fire District, Lathrop -Manteca Fire District, and Liberty Fire District for the Purpose of Receiving, Administering, and Accounting Available California Office of Traffic Safety Grant Funds to Support Regional Collision Response and Extrication Improvement MEETING DATE: August 15, 2018 PREPARED BY: Fire Chief RECOMMENDED ACTION: Adopt resolution authorizing the City Manager to execute a Memorandum of Understanding (MOU) between the City of Lodi, Mokelumne Rural Fire District, Woodbridge Fire District, Lathrop - Manteca Fire District, and Liberty Fire District for the purpose of receiving, administering, and accounting California Office of Traffic Safety grant funds to support regional collision response and extrication improvement. BACKGROUND INFORMATION: The purpose of the MOU is to clearly identify the roles and responsibilities of each party thereto as they relate to the State of California Office of Traffic Safety (OTS) Grant No. EM19004 known as the "Regional Collision Response and Extrication Improvement Program (OTS Grant)". The MOU is intended to establish a list and description of equipment to be purchased with OTS Grant funds, provide an explanation of the submission of data collection and quarterly reporting, provide for the responsibility of maintaining the equipment, and provide for the yearly reporting of fair market value of the equipment. The OTS Grant funds will be expended by Mokelumne Rural Fire District, as the lead agency for the OTS Grant, to purchase equipment for each of the parties to the MOU to assist with regional collision response and extrication. The regional fire departments/districts benefiting from the OTS Grant are the parties to the MOU. Equipment to be purchased includes five Air Bag Lift Systems and five stabilization kits. Each airbag system comprises of a pressure regulator, dual air controller, inline relief valves, high pressure hoses, and pressure lifting bags (high tonnage rated) used for lifting vehicles or heavy objects in extrication incidents. The Stabilization Kits comprise some or all of the following equipment: hydraulic and manual rescue jacks, struts, braces, chocks, cribbing, wedges, tripods, ratchet straps and chains, used for stabilizing vehicles while preforming extrications. The term of the MOU is from October 1, 2018 through September 30, 2019. The parties shall not be liable for any costs or expenses incurred by any other party as the result of the MOU, including but not limited to, the cost of training and equipment except as specifically set forth in the MOU. APPROVED: r Stephen Schwabauer, City Manager Staff recommends that the City Council authorize the City Manager to execute the Memorandum of Understanding between the City of Lodi, Mokelumne Rural Fire District, Woodbridge Fire District, Lathrop -Manteca Fire District, and Liberty Fire District. FISCAL IMPACT: There is no cost to the City. FUNDING AVAILABLE: Attachment OTS Grant PelL. Far; Gene Stoddart, Fire Chief MEMORANDUM OF UNDERSTANDING FOR REGIONAL COLLISION RESONSE AND EXTRICATION IMPROVEMENT PROGRAM State of California — Office of Traffic Safety Grant (October 1, 2018 — September 30, 2019) I. Declaration This Memorandum of Understanding ("MOU"), is entered into and effective as of October 1, 2018, by and between Mokelumne Rural Fire District ("Mokelumne Fire"), City of Lodi ("Lodi"), Woodbridge Fire District ("Woodbridge FD"), Lathrop -Manteca Fire District ("Lathrop -Manteca FD"), and Liberty Fire District ("Liberty FD") (collectively referred to as "Parties"), for the purpose of receiving, administering, and accounting available California Office of Traffic Safety grant funds to support regional collision response and extrication improvement. Distributed funds can only be used for collision response and extrication training and equipment expenses incurred by the Parties. II. Purpose (a) The purpose of this MOU is to clearly identify the roles and responsibilities of each party hereto as they relate to the State of California Office of Traffic Safety ("OTS") Grant Number EM19004 known as the "Regional Collision Response and Extrication Improvement Program" (the "OTS Grant"). This MOU is intended to: (i) establish a list and description of equipment to be purchased with OTS Grant funds; (ii) provide an explanation of the submission of data collection and quarterly reporting; (iii) provide for the responsibility of maintaining the equipment; and (iv) provide for the yearly reporting of fair market value of the equipment. (b) The OTS Grant funds will be expended by Mokelumne Fire, as the lead agency for the OTS Grant, to purchase equipment for the Parties to assist with regional collision response and extrication. The regional fire departments/districts benefiting from the OTS Grant are the Parties to this MOU. III. Duties and Responsibilities (a) Mokelumne Fire, as the lead agency for the OTS Grant, shall undertake the following activities: (i) purchase the equipment described in Exhibit A, attached hereto and made a part hereof, with OTS Grant funds (the "Equipment") and deliver the same to each of the Parties; (ii) file all claims and quarterly reports as may be required by the OTS; (iii) file the final report with OTS; and (iv) complete and submit the final OTS Grant report, along with any all documentation requested by OTS. Further, Mokelumne Fire agrees that it will comply with all of the terms and conditions of the Grant Agreement (Grant No. EM19004), attached hereto as Exhibit B and made a part hereof. (b) Each of the Parties, as recipients under the OTS Grant, shall undertake the following activities: (i) train the appropriate employees of their respective agency in the use of the Equipment; (ii) provide data on usage of the Equipment to Mokelumne Fire as requested; (iii) complete at least one (1) public demonstration or public showing (e.g. a public safety fair, open house, ect.) of the Equipment no later than March 31, 2018; and (iv) maintain the Equipment for the life of the OTS Grant and for the useful life of the Equipment, including preventative maintenance, and notify Mokelumne Fire in the event of any loss or damage to the Equipment. IV. General Provisions a. Term. The term of this MOU shall be from October 1, 2018 through and including September 30, 2019. b. Costs. The Parties shall not be liable for any costs or expenses incurred by any other party as the result of this MOU, including but not limited to, the cost of training and equipment except as specifically set forth herein. c. Mutual Indemnification. Each party hereto agrees to indemnify, defend, and hold harmless the other party, its elected and appointed officials, officers, agents, and employees, to the extent permitted by applicable law, from and against all claims and/or losses whatsoever accruing or resulting from any person, firm, or corporation from damages, injuries, or death incurred by reason of any act or failure to act by any party hereto or its elected and appointed officials, officers, agents, and employees in connection with the performance of this MOU. d. Applicable Law. This MOU shall be governed by the laws of the State of California. e. Severability. The invalidity in whole or in part of any provisions of this MOU shall not void or affect the validity of any other provision of this MOU. f. Captions. The captions of the sections and subsections of this MOU are for convenience only and shall not be deemed to be relevant in resolving any questions of interpretation or intent. g. Entire Agreement. This MOU represents the entire and integrated agreement between the Parties and supersedes all prior negotiations, representations, or agreement, either written or oral. This MOU may be amended only by written instrument signed by all of the Parties. 2 V. Notice Any written notice to be given to the Parties in connection with this MOU may be affected by personal delivery or by prepaid overnight or certified mail and shall be considered effectively tendered upon actual receipt by the party. Mailed notices shall be addressed as set forth below: Mokelumne Fire: Chief Frank Ramirez Mokelumne Rural Fire District 13157 E. Brandt Road Lockeford, CA 95237 Lodi: Chief Gene Stoddart Lodi Fire Department 210 West Elm Street Lodi, CA 95240 Woodbridge FD: Chief Steve Butler Woodbridge Fire District 400 E Augusta St. Woodbridge, CA 95258 Lathrop -Manteca FD: Chief Gene Neely Lathrop -Manteca Fire District 800 E. J St. Lathrop, CA 95330 Liberty FD: Chief Stan Seifert Liberty Fire District 24124 N Bruella Rd Acampo, CA 95220 [The balance of this page is intentionally left blank.] 3 VI. Counterparts and Authority to Sign The Parties agree that this MOU may be executed in counterparts each of which is deemed an original, and all such counterparts constitute one and the same agreement. The undersigned hereby represent and warrant that they are authorized by the party they purport to represent to execute this MOU. IN WITNESS WHEROF the Parties listed above, first being duly authorized, have executed this MOU as of the date and year stated herein. MOKELUMNE RURAL FIRE DISTRICT Dated: By: FRANK RAMIREZ Fire Chief CITY OF LODI, a municipal corporation Dated: By STEPHEN SCHWABAUER City Manager Approved as to form: JANICE D. MAGDICH City Attorney, City of Lodi By: WOODBRIDGE FIRE DISTRICT Dated By: STEVE BUTLER Fire Chief LATHROP-MANTECA FIRE DISTRICT Dated: By. GENE NEELY Fire Chief [Signatures continue on the next page.] 4 LIBERTY FIRE DISTRICT Dated By: STAN SEIFERT Fire Chief 5 MEMORANDUM OF UNDERSTANDING FOR REGIONAL COLLISION RESONSE AND EXTRICATION IMPROVEMENT PROGRAM Exhibit A Equipment Five (5) Air Bag Lift Systems, each system is comprised of a pressure regulator, dual air controller, inline relief valves, high pressure hoses, and high pressure lifting bags (high tonnage rated) used for lifting vehicles or heavy objects in extrication incidents. Five (5) Stabilization Kits, each kit is comprised of some or all of the following equipment: hydraulic and manual rescue jacks, struts, braces, chocks, cribbing, wedges, tripods, ratchet straps and chains, used for stabilizing vehicles while preforming extrications. 6 RESOLUTION NO. 2018-156 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORADUM OF UNDERSTANDING BETWEEN CITY OF LODI, MOKELUMNE RURAL FIRE DISTRICT, WOODBRIDGE FIRE DISTRICT, LATHROP-MANTECA FIRE DISTRICT, AND LIBERTY FIRE DISTRICT FOR THE PURPOSE OF RECEIVING, ADMINISTERING, AND ACCOUNTING OF THE CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANT FUNDS TO SUPPORT REGIONAL COLLISION RESPONSE AND EXTRICATION IMPROVEMENT WHEREAS, the State of California Office of Traffic Safety (OTS) has awarded grant funds to be expended by Mokelumne Rural Fire District, as the lead agency, to purchase equipment for each of the parties to the Memorandum of Understanding (MOU) to assist with regional collision response and extrication; and WHEREAS, the purpose of the MOU is to clearly identify the roles and responsibilities of each party thereto as they relate to the State of California Office of Traffic Safety Grant No. EM19004; and WHEREAS, the MOU is intended to establish a list and description of equipment to be purchased with OTS grant funds, provide an explanation of the submission of data collection and quarterly reporting, provide for the responsibility of maintaining the equipment, and provide for the yearly reporting of fair market value of the equipment; and WHEREAS, as a recipient, the City will receive five air bag lift systems and five stabilization kits; and WHEREAS, the term of the MOU is October 1, 2018, through September 30, 2019. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the Memorandum of Understanding between the City of Lodi, Mokelumne Rural Fire District, Woodbridge Fire District, Lathrop -Manteca Fire District, and Liberty Fire District for the purpose of receiving, administering, and accounting of the California Office of Traffic Safety grant funds to support regional collision response and extrication improvement. Dated: August 15, 2018 I hereby certify that Resolution No. 2018-156 was passed and adopted by the City Council of the City of Lodi in a regular meeting held August 15, 2018 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — None NNIFE City Clerk 2018-156 FERRAIOLO