HomeMy WebLinkAboutResolutions - No. 95-146RESOLUTION NO. 95-146
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING THE CLASS SPECIFICATIONS AND SALARY
RANGES FOR CERTAIN CONFIDENTIAL EMPLOYEES
RESOLVED, that the Lodi City Council does hereby approve the class
specifications for Human Resources Technician, Deputy City Clerk and Administrative
Clerk II - Confidential, as shown on Exhibits A, B and C attached hereto; and
FURTHER RESOLVED, the Council hereby approves rolling the deferred
compensation match into salary as reflected in the following salary ranges:
A B C D E
Human Resources $ 2091.97 $ 2196.56 $ 2306.37 $ 2421.72 $ 2542.80
Technician
Deputy City Clerk $ 1992.35 $ 2091.97 $ 2196.56 $ 2306.37 $ 2421.72
Administrative $ 1684.89 $ 1769.20 $ 1857.64 $ 1950.51 $ 2048.05
Clerk II -
Confidential
Dated: November 15, 1995
I hereby certify that Resolution No. 95-146 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 15, 1995 by the
following vote:
AYES: Council Members - Davenport, Sieglock, Warner and Mann (Mayor)
NOES: Council Members - None
ABSENT: Council Members - Pennino
ABSTAIN: Council Members - None
J� WE . PERRIN
City Clerk
95-146
CITY OF LODI November 15, 1995
HUMAN RESOURCES TECHNICIAN
DEFINITION:
Under general direction performs a variety of responsible paraprofessional and support duties
related to employee benefits, recruitment and examinations, interpretation and application of
policies and procedures, and wage and salary administration.
DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from high level clerical classes by the extent and nature of
responsibility for paraprofessional functions related to the City's personnel programs, and the
requirement for understanding and interpretation of federal, state and local laws, codes,
regulations and policies.
SUPERVISION RECEIVED AND EXERCISED:
This classification works under the general direction of the Human Resources Director or
designee, and has responsibility for an assigned area of paraprofessional duties.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to the following:
Provides a wide variety of information to employees requiring the interpretation and
application of policies, procedures, programs, benefits, guidelines, and regulations;
provides basic information on personnel programs and processes; prepares and
maintains information and references for employees and the public.
Contacts insurance carriers and/or third party administrators to resolve problems and answer
employee questions.
Prepares recruitment materials including typing job announcements, writing and placing
advertising, assembling mailing lists, and preparing and issuing candidate notices.
Schedules, administers, and may score written tests.
Performs complex calculations related to examination statistics, sick leave conversion, COBRA
payments and eligibility periods, benefits coverage and payments, retirement
calculations, and related.
Conducts orientations for new employees; verifies compliance with immigration reform and
control act provisions.
Processes enrollment forms; and coordinates benefit (open enrollment, bargaining unit
changes) and retirement plan changes.
Processes and coordinates long term disability applications; serves as a liaison between
employees and the City; processes unemployment insurance claims.
Conducts exit interviews.
CLASS SPECIFICATION
Hunan Resources Technician
EXAMPLES OF DEITIES (Cont'd1.
CITY OF LODI
Page 2 of 3
Types confidential materials including disciplinary letters and materials related to negotiations
process including memorandums of understanding.
Arranges participants and schedules qualification appraisal boards.
Prepares and maintains a variety of complex records and files including federal and state
reporting, affirmative action, position control, salary history, negotiated agreements,
personnel files, and related matters.
Prepares and generates a variety of reports and statistical summaries manually or using
computer systems; tracks data and prepares reports related to departmental budget.
Responds to requests for information from other organizations.
Notifies departments of scheduled personnel actions which are due.
Performs a variety of responsible clerical work in support of the department including in-
person and telephone reception, typing, preparation, duplication, assembly and
distribution of documents, mail processing, photocopying, and related tasks.
MINIMUM QUALIFICATIONS:
Knowledge of:
Fundamentals of the law, regulations and policies governing benefits, insurance, COBRA, and
City policies and procedures.
Basic principles and procedures related area of assignment such as insurance, benefits,
retirement, recruitment and selection, and related.
Systems and methods for recordkeeping, and file maintenance.
General office methods including the operation of computers and standard office equipment.
Ability to:
Interpret, explain, and apply complex regulations, rules, and agreements.
Assist in the administration of various payroll programs, such as insurance, benefits,
retirement, and employees deductions and/or time.
Maintain confidentiality of personnel -related materials and issues.
Perform complex arithmetical and basic statistical calculations accurately.
Prepare a variety of written reports, records, and correspondence.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Type accurately at a net rate of 45 words per minute from printed copy.
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CLASS SPECIFICATION
Human Resources Technician
EDUCATION AND EXPERIENCE:
CITY OF LODI
Page 3 of 3
Any combination equivalent to experience and education that would likely provide the required
knowledge's and abilities would be qualifying. A typical combination is:
Education:
Equivalent to the completion of high school.
Experience:
Three years of responsible clerical experience which has provided knowledge of
personnel/human resources department operations.
LICENSES AND CERTIFICATES:
Possession of an appropriate, valid Driver's License from the California Department of Motor
Vehicles.
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[FIN:11BliT Eg
CITY OF LODI November 15, 1995
DEPUTY CITY CLERK
DEFINITION:
Under general direction provides complex and specialized office support to the City Clerk's
office, the City Council, and other city offices; performs or assists in a variety of mandated
City Clerk functions; provides lead direction and training to a small group of Administrative
Clerks I/II or related staff; and performs related work as required.
DISTINGUISHING CHARACTERISTICS:
This is a single position classification in the City Clerk's office, requiring deputization as a
Deputy City Clerk, and requiring specialized knowledge and skills related to the department.
This class functions as the direct assistant to the City Clerk, and handles the more complex and
specialized clerical assignments of the department.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to the following:
Prepares or assists in the preparation and distribution of City Council meeting and other (e.g.
special session) agenda; prepares and distributes Council packets ensuring appropriate
signatures and attachments; posts meeting announcements.
Records Council votes; files, distributes, and publishes resulting resolutions and ordinances;
signs and seals resolutions and ordinances in the absence of the City Clerk.
Reads agendas, prepares Council communications, and takes, transcribes, and attests to
minutes in the absence of the City Clerk.
Prepares Council chambers for meetings; sets up and prepares recording equipment; operates
equipment in the absence of the City Clerk.
Provides secretarial support for the Mayor and Council members.
Provides information to the public, City staff, and others that requires the use of significant
judgment and the interpretation of policies, rules, or procedures.
Types complex and sensitive correspondence, reports, forms, and specialized documents from
drafts, notes, dictated tapes, or brief instructions using a typewriter or word processor;
composes correspondence, proclamations, and brief reports.
Oversees or performs the establishing, organizing, and maintenance of complex departmental
filing systems and records.
Performs various technical processing of forms, application, or procedures requiring in-depth
subprofessional knowledge of the department's functions.
Provides lead direction, training, and work review to a small group of administrative clerks or
closely related classifications.
Records and certifies official bids.
CLASS SPECIFICATION
Deputy City Clerk
EXAMPLES OF DUTIES (Cont'd)
CITY OF LODI
Page 2 of 3
Makes arithmetical or routine statistical computations related to department operations,
payroll, and budgets; collects fees, and issues receipts.
Assists in elections processes, including nomination filings, campaign filings, recording
elections results, and related; notifies elected officials of filing deadlines, and receives,
examines, and files conflict of interest filings.
May act as a receptionist, receiving, screening and directing callers, and making appointments.
Operates a variety of standard office equipment.
MINIMUM QUALIFICATIONS:
Knowledge of:
Policies and procedures related to City Council agenda, meetings, minutes, resolutions, and
ordinances; City Clerk election, campaign, and conflict of interest responsibilities.
Office management practices and procedures, including filing systems and the operation of
standard office equipment.
Formats for typed materials.
Basic business arithmetic, including percentages, decimals, and fiscal recordkeeping.
Correct English usage, including spelling, grammar, and punctuation.
Basic business data processing principles and the use of word processing and other common
commercial software.
Lead supervisory principles and practices.
Ability to:
Read and interpret rules, policies, and procedures.
Organize, research, and maintain office files and records.
Deal tactfully and effectively with those contacted in the course of the work.
Take and transcribe accurate official minutes.
Make arithmetic calculations with speed and accuracy.
Compose correspondence and related items from brief instructions.
Use initiative and sound independent judgment within established guidelines.
Operate standard office equipment including word processing and centralized telephone
equipment.
Type accurately at a net rate of 45 words per minute from printed copy.
Maintain confidentiality of department materials and issues.
I Spec I Dpdyclk
CLASS SPECIFICATION
Deputy City Clerk
EDUCATION AND EXPERIENCE:
CITY OF LODI
Page 3 of 3
Any combination equivalent to experience and education that would likely provide the required
knowledge's and abilities would be qualifying. A typical combination is:
Education :
Equivalent to the completion of high school including completion of specialized clerical
coursework.
Experience:
Two years of responsible journey level clerical experience at a level equivalent to the City's
Administrative Clerk II.
LICENSES AND CERTIFICATES;
Possession of an appropriate, valid Driver's License from the California Department of Motor
Vehicles.
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CITY OF LODI November 15, 1995
ADMINISTRATIVE CLERK I/II - CONFIDENTIAL
DEFINITION:
Under direction provides a variety of routine to moderately difficult office support to various
City departments and offices, which may include public contact, providing information,
recordkeeping, specialized processing related to the department to which assigned, typing,
word processing, and establishing and maintaining file systems; and performs related work as
required.
DISTINGUISHING CHARACTERISTICS:
Administrative Clerk I is the entry level of the City's office series. Incumbents learn and
perform a variety of office support and general clerical duties requiring the acquisition of
knowledge of departmental and City procedures. This class is flexibly staffed with
Administrative Clerk I1, and incumbents normally advance to the higher level after gaining
experience and achieving proficiency which meet the requirements for Administrative Clerk II.
Administrative Clerk II is the fully qualified, journey level class of this series, competent to
perform a variety of office support and clerical duties. Positions are characterized by the
presence of guidelines from which to make decisions, and the availability of supervision to
resolve non -routine problems encountered.
These positions assist or act in a confidential capacity to persons who participate in the
formation, determination, or implementation of City management policies in the field of
employer-employee relations.
SUPERVISION RECEIVED AND EXERCISED:
Administrative Clerk I initially receives close supervision. As experience is gained, there is
greater independence of action within established guidelines. Administrative Clerk II works
under general supervision from higher level clerical staff, or professional or managerial
personnel.
Administrative Clerk II may direct the work of part-time or temporary clerical staff, but is not
considered a lead level of classification.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to the following:
Performs a variety of support duties related to the work unit to assist staff in various office and
public activities.
CLASS SPECIFICATION
Administrative Clerk I/II - Confidential
EXAMPLES OF DUTIES (Cont'd):
CITY OF LODI
Page 2 of 3
Serves as receptionist; receives and screens callers and visitors; provides information
regarding City or unit practices and procedures to a variety of parties and the general
public.
Gathers information from individuals or reference sources to complete and process various
forms, records, and applications; and contacts individuals to obtain additional
information.
Enters and retrieves data from on-line or stand-alone computer systems, following established
formats; operates computer systems to generate reports and perform other automated
processes; performs various file maintenance activities related to computer systems.
Maintains records and processes forms, such as time records, purchase requisitions and orders,
and others specific to the organizational unit.
Posts and transcribes data, prepares and updates a variety of reports, which may require the
use of routine arithmetic calculations.
Establishes and maintains office files, and researches and compiles information from such
files.
Types correspondence, reports, forms, and specialized documents related to the functions of
the organizational unit to which assigned from drafts, notes, dictated tapes, or brief
instructions, using a typewriter or word processor.
Proofreads and checks typed and other materials for accuracy, completeness, compliance with
departmental policies, and correct English usage including grammar, punctuation, and
spelling.
Copies, assembles, and distributes reports and other written materials.
Collects fees, issues receipts, adds sums of figures, and performs related basic computations.
Performs such office support activities as opening and distributing nail, processing outgoing
mail, and ordering office supplies.
MINIMUM QUALIFICATIONS:
Knowledge of:
Level I:
Basic office practices and procedures, including filing and the operation of standard office
equipment.
Correct English usage, including spelling, grammar, and punctuation.
Basic business arithmetic.
Level II (In addition to the requirements of the I):
Business letter writing and the standard format for typed materials.
Policies, procedures, processes and forms related to the department to which assigned.
Basic business data processing principles and the use of word processing equipment.
Ability to:
Level I:
Develop and maintain effective working relationships with those contacted in the course of the
work.
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CLASS SPECIFICATION
Administrative Clerk I/II - Confidential
MINIMUM QUALIFICATIONS (Cont'd):
Ability to:
CITY OF LODI
Page 3 of 3
Level I:
Understand and carry out oral and written instructions.
Maintain accurate records and files.
Make accurate arithmetic calculations.
Perform detailed clerical work accurately.
Type accurately at a net rate of 45 words per minute from printed copy.
Maintain attention to detail despite interruptions.
Communicate tactfully and effectively with the public.
Learn specialized processing, procedures, and office support tasks related to the department to
which assigned.
Maintain confidentiality of department materials and issues.
Level II (In addition to the requirements of the I):
Organize and maintain office files.
Compose routine correspondence from brief instructions.
Use initiative and sound independent judgment within established guidelines.
Operate standard office equipment including a word processor and centralized telephone
equipment.
Prioritize work and coordinate several activities simultaneously.
EDUCATION AND EXPERIENCE:
Any combination equivalent to experience and education that would likely provide the required
knowledge's and abilities would be qualifying. A typical combination is:
Level 1:
Education:
Equivalent to the completion of high school including completion of specialized clerical
coursework.
Level II (In addition to the above):
Ex perience:
Two years of responsible journey level clerical experience at a level equivalent to the City's
Administrative Clerk I.
LICENSES AND CERTIFICATES:
Possession of an appropriate, valid Driver's License from the California Department of Motor
Vehicles.
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