HomeMy WebLinkAboutAgenda Report - August 1, 2018 C-12TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C-12
AGENDA TITLE: Amend Lodi City Administrative Policy and Procedural Manual to Allow Use of
Carnegie Forum for Town Hall Meetings by Members of the San Joaquin County
Board of Supervisors and State and Local Legislators
MEETING DATE: August 1, 2018
PREPARED BY: City Manager
RECOMMENDED ACTION:
Amend Lodi City Administrative Policy and Procedural Manual to
allow use of Carnegie Forum for town hall meetings by members of
the San Joaquin County Board of Supervisors and State and local
Legislators.
BACKGROUND INFORMATION: Over the years, staff has received several requests by local
legislators to host town hall meetings at Carnegie Forum. Several of
those requests were accommodated by individual council members
who have agreed to host the meetings. However, our formal policy does not allow such a use absent a
council member host.
We recently received a request from Assemblymember Cooper's office to host a town hall at Carnegie
Forum sometime in November of this year. Staff would like to be able to accommodate the request as the
ability for Lodi constituents to communicate with their assembly representative provides a benefit to our
citizens. In that context, it seems appropriate to provide the same opportunity for other elected officials
that represent our citizens. Therefore, the proposed amendment includes elected county supervisors,
and State and federal legislators. The amended policy would read as follows, with the addition reflected
in underline:
6.6 Use of Council Chamber
As set forth in the City of Lodi Administrative Policy and Procedure Manual, the following
are authorized uses of the spaces in the Carnegie Forum.
1. All meetings of the City Council.
2. All meetings of City boards and commissions when such boards and commissions
are staffed by a City liaison person.
3. Meetings called by a Council Member(s) to discuss City business with constituents
and others.
4. Department Head and other City staff meetings.
5. City employee training sessions.
6. General meetings of City employees for the purpose of disseminating job-related
information.
7. Professional meetings hosted/conducted by City staff.
APPROVED: Iter►) ‘_
Y tephen'" abauer, City Manager
Amend Lodi City Administrative Policy and Procedural Manual to Allow Use of Carnegie Forum for Town Hall Meetings by
Members of the San Joaquin County Board of Supervisors and State and Local Legislators
August 1, 2018
Page 2
8. City -sponsored community awareness programs.
9. Town Hall meetings of elected San Joaquin County Supervisors and State and
federal Legislators.
Exceptions to this policy may be made only on the authority of the City Council. The
Council Chamber cannot be used as a location for taking campaign photos. All requests
for use of Carnegie Forum spaces shall be made through the Executive Administrative
Assistant to the City Manager.
FISCAL IMPACT: None.
FUNDING AVAILABLE: Not Applicable.
Step Schwa
City Manager