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Home My WebLink AboutAgenda Report - July 18, 2018 C-07TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM c-7 AGENDA TITLE: Accept Improvements Under Contract for Water Meter Program Phase 7 MEETING DATE: July 18, 2018 PREPARED BY: Public Works Director RECOMMENDED ACTION: Accept improvements under contract for Water Meter Program Phase 7. BACKGROUND INFORMATION: The Water Meter Program Phase 7 contract, awarded to DSS Company dba Knife River Construction, of Stockton, in the amount of $3,012,682, on April 19, 2017, has been completed in substantial conformance with the plans and specifications approved by City Council on December 21, 2016. The project area for Phase 7 is presented in Exhibit A and included the installation of 917 meters and the replacement/relocation of 13,000 feet (2.5 miles) of undersized water main primarily located in backyard easements. While Phase 7 is not the largest phase of the water meter program, 625 of the 917 meter installations are type "E" meter installations. Type "E" meter installations consist of installing a new water meter service (and meter assembly) from a new water main that has been relocated from the backyard to the street. Based on experienced gained from prior water meter phases, these installations often encounter unforeseen conditions, especially in older, more established neighborhoods. The original contract completion was 180 calendar days. Ninety calendar days were added by change order to accommodate extra work requested by the City. The contract work was completed within the 270 calendar day contract duration. The final contract price was $3,578,570.19. The difference between the contract amount and the final contract price is due to three change orders, totaling $553,633.69, and minor increases in unit quantity bid items installed totaling $12,254.50. Change Order No. 1 included various time and material changes related to service lateral locations, additional water services, and additional potholing to locate existing underground utilities as requested by City staff. Change Order No. 1 also included the City requested emergency repair of a 24 -inch wastewater pipeline in Park Street and an 8 -inch storm drain line at Oak Street and Cherokee Lane. Both areas needed immediate attention. The overall total for Change Order No. 1 is $242,881.94, as reflected in Exhibit B. Of this total amount, $90,856.69 is being paid from the Wastewater Capital Outlay Fund. Change Order No. 2 included various City requested time and material changes due to unknown conditions, and City requested changes in the field to extend existing water main. Change Order No. 2 also expanded the scope of work to include water meter installations in the Beckman Estates area. The overall total for Change Order No. 2 is $277,072.75, as reflected in Exhibit C and was funded entirely from the Water Capital Outlay Fund. APPROVED: S epen Schwa K:\WP\PROJECTS\WATER\Meters\Water Meter Program Phase 7\CAccept WMPP7.docx , City Manager 7/9/2018 Accept Improvements Under Contract for Water Meter Program Phase 7 July 18, 2018 Page 2 Change Order No. 3 included City requested emergency wastewater main repairs on Ham Lane at Tokay Street due to a pipe collapse. The work was required to be performed overnight during the period of lowest wastewater flows. The total for Change Order No. 3 is $33,679.00, as reflected in Exhibit D, and is being paid from the Wastewater Capital Outlay Fund. Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors that the project is complete and begins their 30 -day period to file a stop notice requiring the City to withhold payments from the prime contractor in the event of a payment dispute. FISCAL IMPACT: Water main leak and service repairs will be reduced. No additional costs will be incurred for reading water meters as they are automatically read concurrent with the reading of the electric meters. FUNDING AVAILABLE: Funding for Water Meter Program Phase 7 was from Water Capital Fund (561). The work reflected in Change Orders No. 1 and No. 3 that addressed wastewater repairs was funded by the Wastewater Capital Outlay Fund (530). _il_,Q-C) Charles E. Swimley, Jr. Public Works Director CES/GW/tdb Attachments cc: RMC Water and Environment Knife River Construction K:\WP\PROJECTS\WATER\Meters\Water Meter Program Phase 71CAccept WMPP7.docx 6/29/2018 v5 -Carolina m c 0 m 0 Winery Rd Clarksdale Rd t-. &J 12H o F4 lillE \i-\ MQ lilivim1' u Lockeford St. I Lockeford St. ' re 414 Lita. i ricinirmaim i iii. IIIII. um am 2a) Ril V) 1.1 iIHHIUI4iIII1M11j Lodi-Av. 111111.1611111 1116111611T111111.1.1111111: NNflTif!r,fji� I IH ii 11 _ wl gm 1 m. ill 1 1 1101 Taylor Rd. [-3 ": — 0 ME 1= Kristen,Ct. "III �11 H G 1 —a1 'c +�e 1 Legend WMP Phase 7 EXHIBIT A Water Meter Project Boundary Phase 7 User: Ichang Path: K:\WP\PROJECTS\WATER\Meters\Water Meter Program Phase 6\Proj_Bdy.mxd N W E s WMPP7 Change Order #1 Tally KRC PCO Total Water Waste Water 1 $ 68,140.69 $ - $ 68,140.69 2 $ 4,063.50 $ 4,063.50 $ - 3 $ 12,327.00 $ 12,327.00 $ - 4 $ 9,935.75 $ 9,935.75 $ - 5 $ 16,557.00 $ 16,557.00 $ - 6 $ 7,773.50 $ 7,773.50 $ - 7 $ 8,819.50 $ 8,819.50 $ - 8 $ 20,544.50 $ 5,130.50 $ 15,414.00 9 $ 16,103.50 $ 8,801.50 $ 7,302.00 10 $ 5,630.50 $ 5,630.50 $ - 11 $ 56,250.00 $ 56,250.00 $ - 12 $ 5,363.50 $ 5,363.50 $ - 13 $ 11,373.00 $ 11,373.00 $ - TOTAL Total Change Order $ 152,025.25 $ 90,856.69 $ 242,881.94 WMPP7 Change Order 2 Tally KRC PCO Total Comments 14 $ 31,027.00 T&M Work remove leaded Tees on Tamarack 15 $ 26,834.00 T&M Work for New 2" service to Needham West School 16 $ 32,045.50 T&M to locate mains and install FHs 17 $ 16,647.00 T&M to remove leaded "Tees" and install new hot taps 18 $ 20,056.50 T&M for additional abandonments, hydrants and 2nd services 19 $ 22,600.50 T&M to remove leaded "Tees" and valve install 20 $ 17,123.00 T&M to pot hole for new valves, Service work to gas station and replace valve 21 $ 7,674.50 T&M to pave additional valve locations and 2nd service at 418 S. Church 22 $ 13,651.00 Beckman Estates Meter Work 23 $ 26,847.50 Beckman Estates Meter Work 24 $ 42,780.00 Misc Concrete work 25 $ 18,233.83 Beckman Estates Meter Work 26 $ 6,894.00 Beckman Estates Patch Paving $ (1,639.62) Credit for Henderson Bros work caused by KRC 802 S. Pleasant $ (2,667.89) Credit for Henderson Bros work caused by KRC 741 S. Pleasant $ (1,034.07) Credit for Henderson Bros work caused by KRC 929 S. Garfield TOTAL • $ 277,072.75 WMPP7 Change Order 3 Tally KRC PCO Total Comments 14 $ 9,136.50 T&M May 21, 2019 traffic control, sawcut and excavation to determine cause of sink hole. TOTAL $ 33,679.00 T&M May 22, 2018 traffic control, replace 25 lineal feet of sewer line, tie into man hole, 15 $ 15,624.50 back fill and plate site. Work performed during low flows beginning at midnight. 16 $ 8,918.00 T&M May 23 2018 traffic control, clean-up and off -haul spoils and patch pave site. TOTAL $ 33,679.00 CITY COUNCIL ALAN NAKANISHI, Mayor JOANNE MOUNCE, Mayor Pro Tempore MARK CHANDLER BOB JOHNSON DOUG KUEHNE CITY OF LODI 2015 "Wine Region of the Year" CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 333-6706 / FAX (209) 333-6710 EMAIL: pwdept@lodi.gov vww.lodi.gov July 13, 2018 RMC Water and Environment 1545 River Park Drive Sacramento, CA 95815 STEPHEN SCHWABAUER City Manager JENNIFER M. FERRAIOLO City Clerk JANICE D. MAGDICH City Attorney CHARLES E. SWIMLEY, JR. Public Works Director SUBJECT: Accept Improvements Under Contract for Water Meter Program Phase 7 Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, July 18, 2018. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Jennifer M. Ferraiolo, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Gary Wiman at (209) 333-6706. eha les E. Swimley, Jr. Public Works Director CES/tdb Enclosure cc: City Clerk CITY COUNCIL ALAN NAKANISHI, Mayor JOANNE MOUNCE, Mayor Pro Tempore MARK CHANDLER BOB JOHNSON DOUG KUEHNE CITY OF LODI 2015 "Wine Region of the Year" CITY HALL, 221 WEST PINE STREET P 0 BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 333-6706 / FAX (209) 333-6710 EMAIL: pwdept@lodi.gov a.wvv Iodi.ctov July 13, 2018 DSS Company dba Knife River Construction 655 West Clay Street Stockton, CA 95206-1722 STEPHEN SCHWABAUER City Manager JENNIFER M FERRAIOLO City Clerk JANICE D MAGDICH City Attorney CHARLES E. SWIMLEY, JR. Public Works Director SUBJECT: Accept Improvements Under Contract for Water Meter Program Phase 7 Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, July 18, 2018. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Jennifer M. Ferraiolo, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Gary Wiman at (20") 333-6706. rles E. Swimley, Jr. trblic Works Director CES/tdb Enclosure cc: City Clerk