HomeMy WebLinkAboutResolutions - No. 2018-168RESOLUTTON NO. 201 8-1 68
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO WAIVE THE BID PROCESS, EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH GARLAND/DBS, INC., OF
CLEVELAND, OHIO, FOR FIRE STATION NO. 1 APPARATUS BAY ROOF
REPLACEMENT PROJECT, UTILIZING U.S. COMMUNITIES CONTRACT
NO. 10330, AND CARRY FORWARD UNSPENT BUDGET AUTHORITY
UNTIL PROJECT COMPLETION; AND FURTHER AUTHORIZING THE
PUBLIC WORKS DIRECTOR TO EXECUTE CHANGE ORDERS
WHEREAS, the roof protecting the apparatus bays Fire Station No. 1, located at
210 West Elm Street, has a flat roof design and was originally constructed in 1966, using a built-
up asphalt roofing system over plywood sheathing and has started to develop leaks and has
been patched numerous times by the City's contracted roofing contractor; and
WHEREAS, Garland/DBS, lnc., was the successful bidder for U.S. Communities
Contract No. 10330 for competitively-bid roofing services. Using the U.S. Communities line item
cost, the bid price of $117,628 is the maximum price an agency would be charged for the
reroofing services; and
WHEREAS, per Lodi Municipal Code Section 3.20.045, State and Local Agency
Contracts, the bidding process may be waived when it is advantageous for the City, with
appropriate approval by the City Manager and City Council, to use contracts that have been
awarded by other California public agencies, provided that their award was in compliance with
their formally-adopted bidding or negotiation procedures; and
WHEREAS, staff recommends waiving the formal bidding process; and
WHEREAS, staff also recommends authorizing the City Manager to waive the bid
process and execute a Professional Services Agreement with Garland/DBs, lnc., of Cleveland,
Ohio, for Fire Station No. 1 Apparatus Bay Roof Replacement Project, in the amount of
$113,992, utilizing U.S. Communities Contract No. 10330, and authorizing the City Managerto
carry fonruard unspent budget authority for this project, up to $119,692, until project completion,
and authorizing the Public Works Director to execute change orders, in an amount not to
exceed $5,700, to cover unforeseen conditions.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby:
1.) Waive the formal bidding process and authorize the City Manager to execute a
Professional Services Agreement with Garland/DBS, lnc., of Cleveland, Ohio, for Fire
Station No. 1 Apparatus Bay Roof Replacement Project, in the amount of $113,992,
utilizing U.S. Communities Contract No. 10330; and
2.) Authorize the City Manager to continue budget authority up to the full project budget
amount of $119,692 for this project from fiscal year to fiscal year until such point as the
project is complete and is accepted by Council. At such time all unspent budget
authority will return to the fund for re-appropriation by the City Council; and
3.) Authorize the Public Works Director to execute change orders, in an amount not to
exceed $5,700, to cover unforeseen conditions.
Dated: SePtember 19, 2018
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I hereby certify that Resolution No. 2018-168 was passed a1d adopted by the City
Council of the óity or iodi in a regular meeting held September 19, 2018 by the following vote:
AYES: COUNCIL MEMBERS - Chandler, Johnson, Kuehne, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
IFE FERRAIOLO
Clerk
2018-168