HomeMy WebLinkAboutAgenda Report - June 21, 2000 E-18COUNCILCITY OF LODI 1 1
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AGENDA TITLE: Approve San Joaquin Council of Government's Annual Financial Plan for
Fiscal Year 2000-2001
MEETING DATE: June 21, 2000
SUBMITTED BY: Deputy City Manager
RECOMMENDATION: That the City Council review and approve the San Joaquin Council of
Governments' Annual Financial Plan for Fiscal Year 2000-2001,
BACKGROUND INFORMATION: The San Joaquin Council of Governments (SJCOG)
Board unanimously adopted the attached Annual Financial Plan for Fiscal Year 2000-2001 during
its May 25, 2000 Board meeting. Pursuant to SJCOG's Joint Powers Agreement, member
agencies must also ratify the proposed budget, therefore SJCOG has requested that the City of
Lodi approve the budget prior to June 29, 2000. A representative from SJCOG will attend the
Council meeting should Council Members have questions regarding the Attachment.
Respectfully submitted,
qa&�j
Janet S. Keeter
Deputy City Manager
Attachment
cc: Steve Dial, Director of Administration/CFO
San Joaquin Council of Governments
APPROVED:
H. Dix n Flynn -- Ci Manager
SAN JOAQUIN COUNCIL OF GOVERNMENTS
(i 5uutfr f:l 1)rn.,d(? S,-. iriie -00 • .S'imktn%%. Ctli fwilia 95202
209.468.3913 • 209- 468. l t)8 4(fa.r1
u(: 01'J
May 30, 2000
Mr. Dixon Flynn
City Of Lodi
P.O. Box 3006
Lodi, CA 95241-1910
Dear Mr. Flynn:
Enclosed is a summary of the San Joaquin Council of Governments' Annual
Financial Plan (AFP) for Fiscal Year 2000-2001. Pursuant to SJCOG's Joint
Powers Agreement, following adoption of the budget by our Board, it is to
be delivered to member agencies for ratification by each governing body.
The Board unanimously adopted the Plan on May 25, 2000. A copy of the
adopting resolution is enclosed.
Therefore, I request that you place SJCOG's Annual Financial Plan for
Fiscal Year 2000-2001 on a forthcoming agenda prior to June 29, 2000 for
your Council's approval.
The Annual Financial Plan implements the FY 2000-2001 Overall Work
Program (OWP) also adopted by the COG Board on May 25, 2000. A few
of the highlights of the OWP include:
• Completing the 2000 Regional Transportation Plan
• Conducting a Port of Stockton Access Study
• Continuing to actively participate in the Interregional Partnership
• Initiate an AB 1600 Regional Transportation Impact Fee study
• Continue spearheading the Valleywide Intelligent Transportation
System Strategic Plan
• Engage an audit firm for the Triennial Performance Audit of the
transit operators in the county and SJCOG
• Enhance SJCOG's public involvement program to insure minority
populations are integrated into the planning process
• Implement the Habitat Plan when adopted.
Mr. Dixon Flynn
May 30, 2000
Page 2
The enclosed summary identifies revenues and expenditures anticipated for the year
including both operating and pass-through revenues and expenditures. Pass-
through are funds over which SJCOG has fiduciary responsibility such as
Transportation Development Act, TEA -21 and the majority of Measure K funds. The
summary compares the FY 2000-2001 budget with the FY 1999-2000 amended
budget and actual expenditures for FY 1998-99.
The following assumptions are incorporated in the budget:
• Work will not begin and expenses will not be incurred unless anticipated
revenues sources that are attained i.e., Air District grants, Freeway Service
Patrol, etc.
• We anticipate being fully staffed for the entire fiscal year, therefore the
Salaries and Benefits cost category is fully funded.
• An eight percent pool has been included in Salaries and Benefits for merit
based increases to be determined by the Executive Director. No cost of
living adjustment will be considered this fiscal year.
LINE ITEMS WITH SIGNIFICANT CHANGE
The Salaries and Benefits group actually decreases slightly reflecting actual salaries
and benefits while adding three staff members, two regional planners and planner
technician. The two regional planner positions were requested in order to support
develop and implement the congestion management plan, air quality conformity,
grant management, public involvement, legislative activities, Measure K, and the
Habitat program. The planner technician is to support Commute Connection, the
regional rideshare program of SJCOG. One position related to the Habitat program
would not be filled until the Habitat Plan is adopted.
Services and Supplies increases 22.2%.
• Office Expenses increases 24.7% due to increased needs in office supplies,
printing, office equipment and furniture and software upgrades.
• Communications increases 28.0% due to Internet -related costs.
• Memberships increases 18.7% due to costs to maintain memberships with
various organizations.
• Transportation, Travel & Training increases 27.5% due primarily to training
of staff and increased participation in the Washington, D.C. Fly -In.
• Allocated Service Cost increases 54.4% due to costs passed along to
SJCOG from San Joaquin County for various county services.
• Publications and Legal Notices increases 80% due to the necessity to provide
Mr. Dixon Flynn
May 30, 2000
Page 3
a higher level of public involvement related to Title VI.
• Building Maintenance increases 65.0% due to the budgeting of the security
system operation for the SJCOG suite.
• Rents -Structures and Grounds increases 17.9% in anticipation of acquiring
additional office space.
The Annual Financial Plan is the instrument through which revenues are brought
into SJCOG, programmed and then spent. The proposed budget is 2.8% more than
the currently adopted amended budget. Sufficient revenue sources exist as
presented in the report to support the budget.
SJCOG staff would be pleased to appear before your policymakers to answer any
questions they might have regarding this matter. We request ratification prior to
June 29, 2000.
Please let me know when this will be appearing before the Council. If you have any
questions regarding this matter, don't hesitate to contact me at 468-3913.
Thank you for your assistance.
Sincerely,
i
r
STEVE DIAL
Director of Administration/Chief Financial Officer
Enclosure
San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2000-2001
Adopted May 25, 2000
CHAIR
John W. Harris, Mayor Pro Tern, City of Manteca
VICE -CHAIR
Dan Bilbrey, Mayor, City of Tracy
BOARD OF DIRECTORS
Supervisor Robert Cabral
Supervisor Jack Sieglock
Councilmember David Ennis
Councilmember Gloryanna Rhodes
Councilmember Phillip Pennino
Mayor Mike Restuccia
Mayor Gary Podesto
Councilmember Richard Nickerson, MD
County of San Joaquin
County of San Joaquin
City of Escalon
City of Lathrop
City of Lodi
City of Ripon
City of Stockton
City of Stockton
EX OFFICIO DIRECTORS
Mark Leja Caltrans District 10
Floyd Weaver San Joaquin Regional
Transit District
Robert Kavanaugh Port of Stockton
SUBMITTED BY:
Julia E. Greene
Executive Director
Steve Dial
Director of Administration/
Chief Financial Officer
San Joaquin County Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 200012001
Adopted May 25, 2000
REVENUES
FY 98199
Actual
FY 99100
Amend A. (1/27/00)
FY 2000-2001
Proposed 5125100
%
Change
Federal Grants
$899,557
$1,078,835
$1,117,802
3.5%
State Grants
$802,915
$937,438
$1,099,566
14.7%
Local
$1,004,474
$1,546,400
$1,495,750
-3.4%
Interest
$0
$45,000
$0
0.0%
Other
$0
$50,000
$50,000
0.0%
SJROPERATING REVENUES
$2.708.00
$$.85 '. '3
$3,10411,11118
2: lEo
Federal Pass -Through
$6,539,000
$44,000,000
$54,226,000
18.9%
State Pass -Through
$970,673
$968,427
$952,000
-1.7%
Local Pass -Through
$46,628,896
$44,000,000
$44,553,040
1.2%
Commercial Paper
$65,000,000
$75,000,000
$75,000,000
0.0%
TOTAL SJCOG REVENUE
$113,814,173
$167,626,100
$178,494,158
6.1%
EXPENDITURES
Salaries & Benefits
$1,257,603
$1,759,867
$1,746,401
-0.8%
Services & Supplies
$445,662
$513,930
$660,546
22.2%
Office Expense
$105,449
$126,900
$168,500
24.7%
Communications
$27,786
$26,000
$36,100
28.0%
Memberships
$20,945
$21,370
$26,270
18.7%
Maintenance - Equipment
$15,708
$26,000
$26,000
0.0%
Rents & Leases - Equipment
$86,097
$103,400
$115,400
10.4%
Transportation,Travel & Training
$61,233
$67,100
$92,600
27.5%
Allocated Service Cost
$3,561
$3,100
$6,800
54.4%
Publications & Legal Notices
$23,121
$4,500
$22,500
80.0%
Insurance
$21,408
$26,600
$28,000
5.0%
Building Maintenance
$3,357
$3,500
$10,000
65.0%
Rents - Structures & Grounds
$76,995
$105,460
$128,376
17.9%
Professional Services
$741,594
$1,305,376
$1,275,376
-2.4%
Fixed Assets
$55,921
$75,000
$76,500
2.0%
Unallocated/Reserve $5,492 $3,500 $4,295 18.5%
SJCOG OPERIATING E)fPENDITURES $2,506,272 $S,Sg' lm $3.76%118;: 2111%
58 6.1%
Excess (Deficit) Revenues $200,674 $0 $0
Over Expenditures (Operating)
RESOLUTION NO. 2000-109
A RESOLUTION OF THE LODI CITY COUNCIL RATIFYING
THE SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS
(COG) 2000/2001 ANNUAL FINANCIAL PLAN
--------------------------------------------------------------------
---------------------------------------------------------------------
WHEREAS, the San Joaquin County Council of Governments (COG) has
approved their Fiscal Year 2000-2001 Budget by adopting Resolution No. R-0042 as
shown on the attached marked Exhibit A; and
WHEREAS, the San Joaquin County Council of Governments (COG) is required to
forward such Resolution to its member Governments for their review and ratification.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby ratifies
the 2000-2001 Annual Financial Plan for the San Joaquin County Council of Governments
(COG).
Dated: June 21, 2000
hereby certify that Resolution No. 2000-109 was passed and adopted by the Lodi
City Council in a regular meeting held June 21, 2000 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land, Nakanishi, Pennino
and Mann (Mayor)
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
AC ELINE L. AY
Interim City Clerk
2000-109
EXHIBIT Al
RESOLUTION
SAN JOAQUIN COUNCIL OF GOVERNMENTS
R-00-42
RESOLUTION APPROVING THE ADOPTION OF THE 2000-2001
OVERALL WORK PROGRAM AND THE FY 2000-2001 ANNUAL FINANCIAL PLAN
FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS
WHEREAS, annually the San Joaquin Council of Governments acting as the Metropolitan
Planning Agency, and the Regional Transportation Planning Agency for San Joaquin County
adopts a Overall Work Program, and
WHEREAS, that Overall Work Program identifies the funding sources that the agency will
utilize in the coming year, and the work tasks and products that the agency will produce, and
WHEREAS, this Overall Work Program must be submitted to the required funding agencies for
their review and approval, and
WHEREAS, the Council of Governments must assure that the planning tasks identified are in
compliance with all State and Federal laws and regulations, and are coordinated with all effected
agencies, and communities on a regional basis, and
WHEREAS, it is also essential that the COG prepare a budget, constrained by the resources
available, to carry out and fund the work scheduled in the fiscal year.
NOW. THEREFORE BE IT RESOLVED that the San Joaquin Council of Governments adopts
the attached 2000-2001 Overall Work Program and self -certifies the following:
The San Joaquin Council of Governments hereby certifies its planning process to be in
accordance with all applicable requirements of the Federal government, as follows:
1. Section 134 of Title 23, U.S.C. Section 8 of the Federal Transit Act (49 U.S.C.
app. 1607) and 23 23 CFR 450 Subpart C;
Sections 174 and 176(c) and (d) of the Clean Air Act (42 U.S.C. 7504, 7506 (c)
and (d));
3. Title VI of the Civil Rights Act of 1964 and the Title VI assurance executed by
each State under 23 U.S.C. 324 and 29 U.S.0 794;
4. Section 1003(b) of the Intermodal Surface Transportation Efficiency Act to 1991
(Pub. L. 102-240) regarding the involvement of disadvantaged business
enterprises in the FHWA and the FTA funded planning process (Sec. 105(f), Pub.
L. 97-424, 96 Stat. 2100, 49 CFR Part 23); and
Resolution #R-42
Page Two
The provisions of the Americans with Disabilities Act of 1990 (Pub. L. 101-336,
104 Stat. 327, as amended) and USDOT regulations A Transportation for
Individuals With Disabilities@ (49 CFR Parts 27, 37, and 38).
BE IT FURTHER RESOLVED that the San Joaquin County Council of Governments does
hereby approve the fiscal year 2000-2001 Annual Financial Plan and forward such to its member
governments for their review and ratification.
PASSED AND ADOPTED this 25' day of May, 2000 by the following vote of the San Joaquin
Council of Governments, to wit:
AYES: Ennis, Escalon; Pennino, Lodi; Bilbrey, tracy; Harris, Manteca;
Podesto, Stockton; Sieglock, San Joaquin County; Rhodes, Lathrop;
Restuccia, Ripon.
NOES: NONE
ABSENT: Cabral, San Joaquin Co-.; Nickerson, Stockton.
JOHN W. HARRIS
Chairman
MARESOLUTN\Reso-2000\2000-2001 0" & AFP.res
4
P.O. Box 447
Stockton, CA 95201
Tel. 209.460.5000
Fax 209.460.51 00
Antonio V. Pizano
Executive Director
Board of
Commissioners
Alan Biedermann
Chairperson
Luz T. Arredondo
Commissioner
Audrey Jordan
Commissioner
Keith Land
Commissioner
Nancy Patron -Moreno
Commissioner
Joan Thorp
Commissioner
Shelly Wilson
Commissioner
Administration
209.460.5084
448 S. Center St.
Stockton, CA 95903
May 19, 2000
City Clerk
City of Lodi
City Hall
Lodi, CA 95240
Dear Sir:
In compliance with the Health and Safety Code §34328 requiring this
Housing Authority to file with the Clerk, at least once a year, a report of its activities,
you will find enclosed a copy of our 1999 Annual Report.
JD
Enc.
Sincerely,
Antonio V. Pizano
Executive Director
Our Mission:
The Housing Authority of the County of San Joaquin is dedicated to
providing and advocating for affordable, attractive, safe living environments and opportitnitie:
to become sel f-su ff tient for persons of very low to moderate income.
Our Vision:
The Housing Authority of the County o f San Joaquin will be nationally recognized
its art innovative agency and a leader in creating community partnerships
that result in individuals and families having
hope for a better tomorrow.
v
Ir
W
EXCELLENCE is the result of caring more than others thi;ik is
wise, risking more than others think is safe, dreaming me re
than others think is practical, and expecting more than
others think is possible.
TEAMWORK is a joint effort to achieve a common
Barrera and vision. It is the ability to direct individual
.rbara Bass accomplishment toward organizational objec
jesse Beard hen Jones tives. It is the fuel that ener;izes
Maria Bobian Marion Jones* the common person to atta.n
Patrick Bohnak Gus Joslin uncommon results.
Robert Breedlove Henryeener
y PERSEVERANCE is the dote mi-
Vernette Brown* Marianne Kra€ nation to meet the daily
Charles Brownlee Carena Lane* challenges that life offers u> to
Lydia Cardenas Heidi Lane
make a difference in the world.
Stefenee Clinton Deborah Larso
Elia Constancio Amado Ledesn We shape our own destinie>
Abel Cortez, Jr. Eusebio Leon when we become proactive and
Juan Cruz* Khamkeo Lo* constructive in the commu: pity
Joel Daniels Susana Lopez that we live. The end result of
Pilar Diaz Enrique Lopez our endeavors will reflect tl.e
Nicholas Dinkins Lottie Lyons passion we exert in the pun nit
Leslie Duffy Michele Mah of these goals. The likelihoc d of
Judy Dustin Monica Martis success becomes evident wl.en
Gregory Emmons Corinne Mattl we are passionate with our
Jesus Enriquez Jean McCullot careers and job performanc. .
Connie Fernandez Kak Mean Letitia Van Buren, Tania
Danny Ford Robert Navarro Medrano, and Lydia Granac.os
Bob Friedman Frank Newton PERSEVERED, and are
Joan Gabrielson Coral Orani
succeeding.
Joe Gaitan Richard Ortiz
Ruben Garcia Suzan Ossino We invite you to join us in .>ur
continued quest to make a
positive difference, to impact the sector of the populatio;.
that awaits our support, to establish new standards of wo -k
ethics, and create better role models in our society.
It is indeed a humbling experience to have been given th
opportunity to make a positive difference in the life of
someone, in the lives of many... Thank you for allowing ;.s to
build futures... together.
Alan Biedermann
Chairman of the Board
Antonio V. Pizarro
Executive Director
Housing Authority Personnel
Michael Aguirre
Edmundo Hernandez
Michael Allen
Ken Hornick
Betty Ashley
Leonila Hoyt
Barbara Atkinson
Tedd Hunter
Edward Avila, Jr.
MarcJcssee
Juan Barrera
Janice Johnson
Barbara Bass
Wilson Johnson
Jesse Beard
Geri Jones
Maria Bobian
Marion Jones*
Patrick Bohnak
Gus Joslin
Robert Breedlove
Henry Keener
Vernette Brown*
Marianne Krager
Charles Brownlee
Carena Lane*
Lydia Cardenas
Heidi Lane
Stefenee Clinton
Deborah Larson
Elia Constancio
Amado Ledesma, Jr.
Abel Cortez, Jr.
Eusebio Leon
Juan Cruz*
Khamkeo Lo*
Joel Daniels
Susana Lopez
Pilar Diaz
Enrique Lopez*
Nicholas Dinkins
Lottie Lyons
Leslie Duffy
Michele Mah
Judy Dustin
Monica Martinez
Gregory Emmons
Corinne Matthies
Jesus Enriquez
,Jean McCullough
Connie Fernandez
Kak Mean
Danny Ford
Robert Navarro
Bob Friedman
Frank Newton
Joan Gabrielson
Coral Orani
Joe Gaitan
Richard Ortiz
Ruben Garcia
Suzan Ossino
Joe Gastello, Jr.
Gloria Perez
Gloria Gerolaga
Julie Pietre
Jeff Gilbert
Antonio Pizano
Carolyn Graham
Janet Guilelnrino
Jeanne Hanson
Maria Barris
i
Venetta Hempstead*
7 I,
Nicolas Plascencia
Karan Plummer
James Preston
T011i Quintero
Teddy Racho
Antoinette Reed
Rosalie Reza
David Riberal
Carlos Rico
James Rinker
Jose Rios
Peter Robles
Elsa Rocha
Bobby Sage
L'ctor Sandoval
Richard Serna
Leda Sharp
Patricia Smith*
Louise Spitzer
Stacie Steinocher
Robin Strauther
Eloise Terry
Jubenal 'Torres
Dorothy Trammull'
Julian Valdez
Kimberlee Valdez
Rosa Valencia
Barnie Villa*
Shirley Washington
Cheri Wilder
Mark Williams
Michelle Williams*
Torry Wilson
Bee Xiong*
Brian York
"Program participan s
hired by t,I
Housbk, Authon y
People Building Futures
448 South Center Street Stockton, California 95203 • (209) 460 000
STRATEGIC ACHIEVEMENTS i�li'•::i+Jl;
Goal
To enhance the amount, attractiveness, and marketability �r
of our housing stock.
V, Results k i d;i eFt Y ti . 9
t
• Ilnpi'm('mt('d ('x1'1101' dR elffikg improvements to 600 public
housi i,g units.
;1
• Established Villa Real, Inc., a non-profit subsidiary, which
will develop, acquire, and revitalize property to expand opportu-
nitics for holrsimg, homeoivnership, and business development
for low to moderate income residents of San Joaquin[ County.
1 ":
• Perlbrined Comprehensive energy usage audit in preparation
for an agem y -wide energy savmtgs progrann.
Goal
To increase opportunities for self-sufficiency and
y
homeownership for our clientele.,vr;`
Results
• In its fust seven months of operation, the Authority'sy':;;
Employment S'r•vices Progrcun ussisted 46 individuals in
obtaining employnnent.
•Served 4139 individuals at the Supportive Services Centers,
which provide comprehensive social services that are designed
to support fiunifies in achieving economic sell=sufficiency.
r
• Provided corse-mranagement services to 61 individuals
participathkS in the Family Self Sufficiency program, which
Vf%."A...
resulted in seven families achievitrg economic self-reliance.
_ _. , . __...,,�..•._.�
���"
Goal
6 �c E5>
To develop and implement an Asset Management Plan,
including becoming economically independent.
Results
C
ix�l
j �e sare9
c y
• Received 2.5 million dollars in ledererl funcling to provide 700
1..!s.'.•
fCmrilies moving from welfarc-to-work with rental subsidies.
• hnplemetfled cost containment programs resulting in substan-
tial suvitk< s such cis reducing vehicle usage by 100,000 miles.
• Established a program fbr affimlable housinS acquisition.
Goal
Improve communication and working relationships
internally and externally..
Results
• Ilnplenncnted the first annual Employee /Attitude Survey,
which was des�yned to elicll feedback from employees reganlhls
*.
their level of salisfaction wish the Authority's management.
COMMUNITY PARTNERS
Our success is enhanced by the support of our many
coimnunity partnerships. Many thanks to the
following partners:
Boys and Girls Club of Tracy
California Fair F,mployment and Housing
Carpenters Local Union 1869
City of Stockton Code Enforcement
City of Stockton Parks and Recreation
City of Stockton Police Department
City of "Tracy Parks and Community Services
Community Data Cooperative
Community Medical Centers, Inc.
Conway Homes Resident Council
Council for the Spanish Speaking
Creative Child Care, Inc.
Delta Health Care
Economic Opportunity Commission
Emergency Food Bank
Employment Development Department
Family Resource and Referral Services
Head Start
Kaiser Permanente
Lodi Unified School District
Mediation Center of San Joaquin
Mokelumne and Sartini Manor Resident Council
Private Industry Council
San Francisco State University
San Joaquin County Human Services Agency
San Joaquin County Office of Substance Abuse
San Joaquin County Prevention Services
San Joaquin Delta College
San Joaquin General Hospital
San Joaquin Rental Property Association
Sierra Vista Homes Resident Council
STAND
State of California Office of Migrant Education
State of California Office of Migrant Services
Stockton Shelter for the Homeless
'Thornton Chamber of Commerce
Tracy Homes Resident Council
U.S. Department of Agriculture I Rural Development
U.S. Department of Housing and Urban Development
University of California, Davis
Universitv of the Pacific