HomeMy WebLinkAboutAgenda Report - June 21, 2000 E-10s CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Purchase of Vehicle Exhaust Extraction Systems for Fire Stations 2 and 3 ($63,020)
MEETING DATE: June 21, 2000
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution waiving the formal
bidding process and authorizing the purchase and installation of two
vehicle exhaust extraction systems, one each for Fire Stations 2 and 3,
from Neu -Tech, of Loomis, in the amount of $63,020.78.
BACKGROUND INFORMATION: Fire Station 2, at 705 East Lodi Avenue, and Fire Station 3, at
2141 South Ham Lane, both need exhaust systems installed to
properly vent harmful vehicle and equipment exhaust from the
apparatus rooms. The Fire Department requested proposals for
exhaust systems and received three proposals from the two main, established vendors of this type of
equipment. The Nederman System, distributed by Neu -Tech, was determined to best meet the
Fire Department's needs. The system for Station 2 will cost $35,105.01, the system for Station 3 will
cost $27,915.77; the total cost from Neu -Tech is $62,800.73 for all material, installation, warranty and
training of City staff.
$18,700.00 was budgeted in Facilities Services' maintenance and operating budget for painting and
carpet replacement at Fire Station 2. Since that work will be done as part of the remodel, this money
can be redirected to this project. The Fire Department has requested that this money be considered as
a partial funding source.
The estimated cost for this work is $65,000.00, including money for contingency and change orders.
Staff requests that $18,700.00 be used from the General Fund Budget and the balance, $46,300.00, be
taken from the Contingency Account.
FUNDING: General Fund Budget and Contingency Account (as shown above)
Funding Available: — Q A k Q1 .. . ( �. I; .
Finance Director
�aj��
Richard C. Prima, Jr.
Public Works Director
Prepared by Dennis J. Callahan, Fleet and Facilities Manager
RCP/DJC/Im
Attachment
cc: Randy Hays, City Attorney
Dennis Callahan, Fleet and Facilities Manager
Gary Wiman, Construction Manager
Scott Kenley, Fire Chief
cott Kenley
Fire Chief
APPROVED:
1Z H. Dixorf Flynn -- City hAanager
CPRCHSVEHEXHAUSTEXTRACT 06/14/00
RESOLUTION NO. 2000-103
A RESOLUTION OF THE LODI CITY COUNCIL WAIVING THE
FORMAL BIDDING PROCESS AND AUTHORIZING THE
PURCHASE AND INSTALLATION OF VEHICLE EXHAUST
EXTRACTION SYSTEMS FOR FIRE STATIONS 2 AND 3
-------------------------------------------------------------------
WHEREAS, Lodi Municipal Code, §3.20.070, authorizes dispensing with bids for
purchases of supplies, services or equipment when it is in the best interest of the City to
do so; and
WHEREAS, Fire Station 2 located at 705 East Lodi Avenue and Fire Station 3
located at 2141 S. Ham Lane, both need exhaust systems installed to properly vent
harmful vehicle and equipment exhaust from the apparatus rooms; and
WHEREAS, the Fire Department requested proposals for the exhaust systems
and received three proposals from the two main established vendors of this type of
equipment; and
WHEREAS, the Nederman System, distributed by Neu -Tech, was determined to
best meet the Fire Department's needs at a cost of $35,105.01 for Station 2, and
$27,915.77 for Station 3, with a total cost of $62,800.73 for material, installation,
warranty and training of City staff; and
WHEREAS, staff recommends funding for this project as follows:
$18,700.00 General Fund Budget
$46,300.00 Contingency Fund
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lodi
hereby waives the formal bidding process and authorizes the purchase of two Vehicle
Exhaust Extraction Systems for Fire Stations 2 and 3 in the amount of $62,800.73; and
BE IT FURTHER RESOLVED that funding for this project will be as shown
above.
Dated: June 21, 2000
-------------------------------------------------------------------
-------------------------------------------------------------------
I hereby certify that the foregoing is a true and correct copy of Resolution No.
2000-103, which was duly and regularly passed and adopted by the City Council of the
City of Lodi in a regular meeting held June 21, 2000 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land, Nakanishi, Pennino
and Mann (Mayor)
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
JA UELINE L. TAYL
Inte City Clerk
2000-103