HomeMy WebLinkAboutAgenda Report - June 6, 2018 C-09TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA TITLE:
MEETING DATE:
PREPARED BY:
C q
Adopt Resolution Authorizing City Manager to Execute Amendment No. 2 to
Contract with Cintas Corporation No. 3, of Stockton, for Rental and Cleaning of
Uniforms for Certain Field and Warehouse Employees ($75,000)
June 6, 2018
Public Works Director
RECOMMENDED ACTION:
Adopt resolution authorizing City Manager to execute Amendment
No. 2 to Contract with Cintas Corporation No. 3, of Stockton, for rental
and cleaning of uniforms for certain field and warehouse employees,
in the amount of $75,000.
BACKGROUND INFORMATION: At the March 16, 2016 meeting, Council adopted a resolution
awarding the contract for rental and cleaning of uniforms for certain
employees to Cintas of Stockton in the amount of $71,995. The
original contract was for a two-year initial term, set to expire June 30, 2018, and includes the option to
extend for three additional one-year terms.
At the September 20, 2017 meeting, Council authorized Amendment No. 1 that added $75,000 to the
contract to cover increased rental costs associated with the City converting to Class III, high -visibility
shirts to comply with Occupational Safety and Health Administration safety standards for working in
higher speed roadways. The Class III shirts were included as an optional bid item in the original bid and
are approximately twice the cost per unit of the original orange shirts since they are made using a highly
reflective material which must be replaced more frequently as they are laundered.
The current contract includes uniforms for Facilities Services, Fleet Services, Streets, Water/Wastewater,
Community Center and Parks division employees, as provided in the memorandums of understanding.
Seat covers, rags, towels, and floor mats used in the Fleet Services and Parks Equipment Maintenance
shops are also included in the contract.
Amendment No. 2 will provide the necessary funding to exercise the first authorized contract extension
through June 30, 2019.
Staff recommends authorizing City Manager to execute Amendment No. 2 to Contract with Cintas
Corporation No. 3, of Stockton, for rental and cleaning of uniforms for certain field and warehouse
employees, in the amount of $75,000. If approved, Amendment No. 2 will add $75,000 to the existing
contract amount of $146,995, for a total contract amount of $221,995, and extend the term of the
agreement through June 30, 2019.
FISCAL IMPACT: This contract is an annual budgeted expense.
APPROVED:
te en Schrab er, City Manager
R:\GROUP\ADMIN\Contracts\Cintas\CCintas Amendment No 2.doc 5/21/2018
Adopt Resolution Authorizing City Manager to Execute Amendment No. 2 to Contract with Cintas Corporation No. 3, of Stockton, for Rental and Cleaning of Uniforms
for Certain Field and Warehouse Employees ($75,000)
June 6, 2018
Page 2
FUNDING AVAILABLE:
CES/RAY/tw
Attachment
Funding is available in the appropriate operating budgets (10051000,
65055000, 30156001, 53053001, 53053003, 56052001, 56052005,
20071402, 20072001, 20072202, 20072203, 20072300).
Andrew Keys
Deputy City Manager/Internal Services Director
)
Charles E. Swimley, Jr.
Public Works Director
R:\GROUPWDMIN\Contracts\Cintas\CCintas Amendment No 2.doc 5/21/2018
AMENDMENT NO. 2
CINTAS CORPORATION NO. 3
UNIFORM RENTAL SERVICES CONTRACT
THIS AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT, is made
and entered this day of June 2018, by and between the CITY OF LODI, a municipal
corporation (hereinafter called "CITY"), and CINTAS CORPORATION NO. 3, a Nevada
Corporation (hereinafter called "CONTRACTOR").
WITNESSETH:
1. WHEREAS, CONTRACTOR and CITY entered into the Uniform Rental Services
Contract on May 12, 2016 and Amendment No. 1 on October 4, 2017 (collectively the
"Agreement"), as set forth in Exhibit 1 and 1A, attached hereto and made part hereof;
and
2. WHEREAS, CITY requested to extend the term of the Agreement through June 30,
2019; and
3. WHEREAS, CITY seeks to increase the fees by $75,000, for a total contract amount of
$221,995; and
4. WHEREAS, CONTRACTOR agrees to said amendments.
NOW, THEREFORE, the parties agree to amend the Agreement as set forth herein; all
other terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Amendment
No. 2 on the date and year first above written.
CITY OF LODI, a municipal corporation
Herein above called "CITY"
CINTAS CORPORATION NO. 3,
a Nevada Corporation,
Hereinabove called "CONTRACTOR"
STEPHEN SCHWABAUER Randy Glavin
City Manager General Manager
Attest:
JENNIFER M. FERRAIOLO
City Clerk
Approved as to Form
JANICE D. MAGDICH
City Attorney
Exhibit 1
UNIFORM RENTAL SERVICES
2016-2018 CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred
to as the "City," and "CINTAS CORPORATION NO. 3", herein referred to as the "Contractor."
WITNESSETH
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows_
The complete Contract consists of the following documents, on file in the Public Works
Department, which are incorporated herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
execute.d the same as if mentioned in all said documents.
ARTICLE 1 - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with
the City, at Contractor's cost and expense, to do all the work and furnish all the materials except
such as are mentioned in the specifications to be furnished by the City, necessary to construct
and complete in a good workmanlike and substantial manner and to the satisfaction of the City
the proposed improvements as shown and described in the Contract Documents which are
hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - Deleted
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work: also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the mariner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
,GRQ:JP'I,MIFORPA5'2015-251Uniro,m Contract 2015-2043 doc
4 1 2/' 0!20' o
BID ITEM 1. SHIRTS
BID ITEM TYPE, DESCRIPTION
65/35 POLO PIQUE SHORT SLEEVE
65/35 POLYESTER/COTTON SHORT SLEEVE
BUTTON UP SHIRTS WITH POCKET (15)
(MICRO PATTERN)
LONG SLEEVE 65/35
POLYESTER/COTTON BLEND SHIRT,
I WITH POCKET (KHAKI, BLUE, ETC)
1- SHORT SLEEVE 65/35
POLYESTER/COTTON BLEND SHIRT -
WITH POCKET (KHAKI, BLUE, ETC)
LONG SLEEVE 65/35
POLYESTER/COTTON BLEND SHIRT,
ORANGE IN COLOR, WITH POCKET
BID PROPROSAL ITEMS
Column A
UNIT COST
PER WEEK
(1 unit= 5
Items/week)
$2.981
$2 013
Column B
EMPLOYEE COUNT
14
5
$2,013
8
$2.013
25
$2.013
16
SHORT SLEEVE 65/35
POLYESTER/COTTON BLEND SHIRT,
ORANGE IN COLOR, WITH POCKET
$2.013
LONG SLEEVE 65/35
POLYESTER/COTTON BLEND
BUTTON UP DRESS SHIRT
MAKE UP CHARGES FOR SEASONAL
CHANGES (IF ANY) PER ITEM
TOTAL BID ITEM 1.
PER WEEK
$2.805
$1.529
15
8
BID ITEM COST PER
WEEK
(Column A x Column B)
$41.73
$10.07
$16.10
$50.33
$32.21
$30.20
$22.44
1 $ N/A
R`-GRJUF'' IFDRMS'20'6-2Q'9'unifor-' ;ontract20'6-20'9ioc
$203.08
4.2 21+Oi2016
BID ITEM 2. PANTS
BID ITEM TYPE, DESCRIPTION
14.5 OZ. PRE-SHRUNK COTTON
DENIM JEANS
PANTS 65/35 POLY/COTTON
PANTS 65/35 POLY/COTTON
CARGO
SHORTS POLY/COTTON
CARGO
TOTAL BID ITEM 2.
PER WEEK
Column A
UNIT COST
PER WEEK
(1 unit= 5
Items/week)
$3.256
Column B
EMPLOYEE COUNT
$2.299
56
9
$3.586
BID ITEM 3. JACKETS & COVERALLS
BID ITEM TYPE AND
DESCRIPTION
$3.586
BID ITEM COST PER
WEEK
(Column A x Column B)
$182.34
$20.69
21 $75.31
14 i $50.20
BIDDERS
DESCRIPTION
& ITEM NUMBER
WAIST LENGTH JACKET 65/35
POLY/COTTON TWILL,
QUILTED LINING. JACKET
ITEM 677
TWO (2) JACKETS PER
EMPLOYEE
TOTAL BID ITEM 3.
PER WEEK
Column A Column B
UNIT COST EMPLOYEE
PER WEEK COUNT
(1 unit= 5
ltemslweek)
$.872
R :GRQUPu,,NiFOP,MS 20'5-2 'ati�rifo,m Contract 2016-2016 dac
8
$328 54
BID ITEM COST PER
WEEK
(Column A x Column B)
$6.98
$6.98
4 3 2i Or2L.
BID ITEM 4. FLOOR MATS, RAGS, & MISCELLANEOUS
ITEM TYPE,
DESCRIPTION
RAGS, 18X18 WIPERS
(BAG OF 25)
BAR TOWELS (BAG OF 25)
BIDDERS UNIT COST
DESCRIPTION PER WEEK
' (1 unit= 5
Items/weeki
COTTON SHOP
TOWEL
ITEM 5160
TERRY TOWEL
ITEM 2700
3X5 FLOOR MATS, WEEKLY
CHANGE CONSfSTS OF 3X5
COLLECTION OF FLOOR MAT
MATS AND DELIVERY
4X6 FLOOR MATS, WEEKLY i
CHANGE COSISTS OF 4X6
COLLECTION OF FLOOR MAT
MATS AND DELIVERY
3X10 FLOOR MATS, WEEKLY
CHANGE CONSISTS OF 3X10
COLLECTION OF FLOOR MAT
MATS AND DELIVERY
$1.525
$3.20
UNIT
COUNT
8
4
TOTAL COST
COUNT TIMES
UNIT COST
$12.20
$12.80
$2.038
18 $36.68
$2.517 12
$2.996
$30.20
6 $17.98
2X3 FLOOR MAT, WEEKLY
CHANGE CONSISTS OF 2X3
COLLECTION OF FLOOR MAT
MATS AND DELIVERY
DRY MOP 36"
TOTAL BID ITEM 4.
PER WEEK
$1.75
1 $1,75
36" MOP $.968
GRCOP'wNi- R,MMS '. 5-2C• 3`U a orrn C.ic- ct 2019-2013 ccc
$.97
$112.58
4 4 21'120'
BID ITEM 5. PATCHES & EMBROIDERING
ITEM TYPE,
DESCRIPTION
SUPPLY AND ATTACH PUBLIC
WORKS AND/OR PARKS
DEPARTMENT SHOULDER PATCH
SUPPLY AND ATTACH NAME PATCH
COST TO EMBROIDER "CITY OF LODI
AND EMPLOYEE NAME ON POLO
SHIRTS
TOTAL BID ITEM 5.
*One Time Service Only;
Not a weekly item.
BIDDERS UNIT COST UNIT TOTAL COST
DESCRIPTION PER WEEK COUNT COUNT TIMES
(1 unit= 5 UNIT COST
Items/week)
$3.50
$1.529
704 $2,464.00
704
$1,076.42
$3.50 209 $731.50
$4,271.92
R .GP.0 jP'UNIFORMS'.20'5-2)'d`Jiiforr-Contract 20i8-20'e.doc 4 5 2110/20/8
BID PROPOSAL TOTALS
ITEMS 1, 2, 3,4and 5.
TOTAL BID ITEM 1. PER WEEK
TOTAL BID ITEM 2. PER WEEK
$203.08
$328.54
TOTAL BID ITEM 3. PER WEEK
TOTAL BID ITEM 4. PER WEEK
SUBTOTAL ITEMS 1, 2, 3, & 4
$6.98
SUBTOTAL WEEKLY COST
rTOTAL BIENNIAL COST (WEEKLY COST X 104)
$112.58
$651.18
$651.18
1 _` $67,722.72
SALES TAX (IF APPLICABLE)4______N/A
TOTAL BID ITEM 5. (ONE TIME ONLY) $4,271.92
GRAND TOTAL
(TOTAL BIENNIAL COST PLUS TOTAL BID ITEM 5.) $71,994.64
OPTIONAL BID ITEM (Not Counted in Bid Total)
ITEM TYPE, BIDDERS UNIT COST PER
DESCRIPTION, & DESCRIPTION WEEK
APPROX. COUNT
ANSI CLASS 2 HIGH ITEM 65386
VISIBILITY SHORT
SLEEVE WORK SHIRT
ANSI CLASS 2 HIGH ITEM 65386
VISIBILITY LONG
SLEEVE WORK SHIRT
ANSI CLASS 3 HIGH ITEM 65418
VISIBILITY SHORT
SLEEVE WORK SHIRT
ANSI CLASS 3 HIGH ITEM 65418
VISIBILITY LONG
SLEEVE WORK SHIRT
UNIT COUNT
TOTAL COST PER
WEEK
$.85
15 $12.75
$.85
16 $13.60
$.90
15 ' $13.50
$.90 16 $14.40
R G car, ,;h41FORPAS:2C'1.3-2r,,9'I.,-roan Ca';rac[ 2C '8-20- Jo;
46 2i1 �,2:e3
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there
be any conflict between the terms of this instrument and the Bid Proposal of the Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance of
the said terms of said proposal conflicting herewith.
ARTICLE VII — Deleted
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS JULY 1, 2016 THROUGH JUNE 30, 2018.
BY MUTUAL AGREEMENT, THE CITY AND THE CONTRACTOR MAY ENTER INTO THREE
(3) ONE YEAR ENTENSIONS.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR: CITY OF LODI
By: v• ct /
lin
Title
(CORPORATE SEAL)
By t)_
Step len Schwa$auer'
City Manager
Date: .0711 ?j1/,
Attest.
J
C:
lifer M. I ..rraiolo
Clerk
Approved as to form
Janice D Magdich
City Attorney
R:\GROUP\UNIFCRNS+2016-20' 6 Uriform Cortract 2016-20' 6 Jac 4 7 2!10!2016
Exhibit 1A
AMENDMENT NO. 1
CINTAS CORPORATION NO. 3
UNIFORM RENTAL SERVICES CONTRACT
THIS AMENDMENT NO, 1, is made and entered this'day of 61, 2017, by andM
between the CITY OF LODI, a municipal corporation (hereinafter "CITY"), and CINTAS
CORPORATION NO. 3, a Nevada Corporation (hereinafter "CONTRACTOR").
WITNESSETH:
1. WHEREAS, CONTRACTOR and CITY entered into the Uniform Rental Services Contract (the
"Agreement") on May 12, 2016, as set forth in Exhibit 1, attached hereto and made part
hereof; and
2. WHEREAS, CITY requested to increase the fees by $75,000, for a total contract amount of
$146,995, for additional employee uniforms and uniform changes, within the existing fee
schedule; and
3. WHEREAS, CONTRACTOR agrees to said amendment.
NOW, THEREFORE, the parties agree to amend the fees of the Agreement as set forth
above. All other terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Amendment No. 1 on
the date and year first above written.
CITY OF LODI, a municipal corporation
Herein above called "CITY"
S E
City Manager
Attest:
ABAU
e
'ft
``�E Clerk
C reins 16
ERRA1OLO
Approved as to Form
(JANICE D. MAGDICH
City Attorney
CINTAS CORPORATION NO. 3,
a Nevada Corporation
Hereinabove called "CONTRACTOR"
RANDY
General
A
a
VIN
ager
RESOLUTION NO. 2018-97
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO
THE CONTRACT WITH CINTAS CORPORATION NO. 3, OF
STOCKTON, FOR RENTAL AND CLEANING OF UNIFORMS
FOR CERTAIN FIELD AND WAREHOUSE EMPLOYEES
WHEREAS, at the March 16, 2016, meeting, Council adopted a resolution awarding the
contract for rental and cleaning of uniforms for certain employees to Cintas Corporation No.3, of
Stockton, in the amount of $71,995, and authorizing thee optional one-year extensions; and
WHEREAS, at the September 20, 2017, meeting, Council authorized Amendment No. 1
that added $75,000 to the contract to cover increased rental costs associated with the City
converting to Class III, high -visibility shirts to comply with Occupational Safety and Health
Administration safety standards for working in higher -speed roadways; and
WHEREAS, the current contract includes uniforms for Facilities Services, Fleet Services,
Streets, Water/Wastewater, Community Center, and Parks division employees, as provided in
the memorandums of understanding. Seat covers, rags, towels, and floor mats used in the
Fleet Services and Parks Equipment Maintenance shops are also included in the contract; and
WHEREAS, Amendment No. 2 will provide the necessary funding to exercise the first
authorized contract extension through June 30, 2019; and
WHEREAS, staff recommends authorizing the City Manager to execute Amendment
No. 2 to Contract with Cintas Corporation No. 3, of Stockton, for rental and cleaning of uniforms
for certain field and warehouse employees, in the amount of $75,000.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Amendment No. 2 to the contract with Cintas Corporation
No. 3, of Stockton, California, for rental and cleaning of uniforms for certain field and warehouse
employees, in the amount of $75,000, for a contract total of $221,995, and extending the
contract term to June 30, 2019.
Dated: June 6, 2018
I hereby certify that Resolution No. 2018-97 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 6, 2018, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mayor Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
ThrY\,?r-t)ia
NIFER . FERRAIOLO
City Clerk
2018-97