HomeMy WebLinkAboutAgenda Report - June 6, 2018 C-08TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C•,
AGENDA TITLE: Adopt Resolution Awarding Contract for 2018-2020 Landscape Maintenance of
Miscellaneous Areas and Lodi Consolidated Landscape Assessment District No.
2003-1 to Odyssey Landscaping, of Lodi ($674,033), and Authorizing Public Works
Director to Execute Extensions with Annual Consumer Price Index Adjustment
MEETING DATE: June 6, 2018
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for 2018-2020 Landscape
Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape
Assessment District No. 2003-1 to Odyssey Landscaping, of Lodi, in the
amount of $674,033, and authorizing Public Works Director to execute extensions with annual Consumer Price
Index adjustment.
BACKGROUND INFORMATION: This project provides for the continued maintenance of landscaped
areas in the public right-of-way, public buildings, parking lots, White
Slough Water Pollution Control Facility, various assessment Zones,
and Rose Gate Park. There are approximately 300 sites, totaling approximately 55 acres in area.
The specifications for this project were approved April 18, 2018. The City received three bids on May 9,
2018. One of the bids was deemed non-responsive for failure to provide the Receipt of Addendum No. 1,
as required by Section 2.400 of the project specifications and Addendum No. 1.
Bidder Location Bid Above/(Below)
Estimate
Engineer's Estimate $ 515,080.00
*Dominguez Landscape Serv. Sacramento $ 599,920.00** $ 84,840
Odyssey Landscaping Lodi $ 674,033.00** $ 158,953
New Image Landscape Fremont $ 813,652.00 $ 298,572
* Non -Responsive
** Corrected Amount
The contract contains an option to extend if mutually agreeable to the City and contractor. Staff
recommends authorizing the Public Works Director to execute up to two, one-year extensions to the
contract with the annual Consumer Price Index adjustment included, when it is in the best interest of the
City to do so.
APPROVED:
eph-n 5chwibauer- ity Manager
K:\WP\PROJECTS\STREETS\2018-2020 Landscape Maintenance Contract\CAward.doc
5/22/2018
Adopt Resolution Awarding Contract for 2018-2020 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape Assessment District No. 2003-1
to Odyssey Landscaping, of Lodi ($674,033), and Authorizing Public Works Director to Execute Extensions with Annual Consumer Price Index Adjustment
June 6, 2018
Page 2
FISCAL IMPACT:
This contract results in a Fiscal Year 2018/19 net increase of approximately
$133,000 from the previous (Fiscal Year 2017/18) contract. The City's portion
is increasing by $102,000 and the Assessment District portion is decreasing
by $4,000 compared to the previous contract. The new park and reverse
frontage located in the Rose Gate subdivision are included this year at an
annual cost of $35,000.
FUNDING AVAILABLE: Funding for this project comes from a combination of the Fiscal Year 2018/19
and 2019/20 Operating Budgets and the Assessment Districts as follows:
Public Safety - Fire Administration 10040001.72499
General Government - PW Facility Services 10050001.72499
Streets - PW Tree Maintenance 30156004.72499
Electric Utility - Substation Maintenance 50064200.72499
Wastewater - Plant Maintenance 53053003.72499
Wastewater - Sanitation System Maintenance 53053004.72499
Water - Production 53052003.72499
Library - Library Administration 12090000.72499
Parks 20072202.72463
Assessment Districts 80198200.72499
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, r
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tdb
Attachment
cc: Utility Manager
PRCS Director
Fire Chief
EUD Director
K:\WP\PROJECTS\STREETS\2018-2020 Landscape Maintenance Contract\CAward.doc 5/22/2018
2018-2020 LANDSCAPE MAINTENANCE
OF MISCELLANEOUS AREAS AND
LODI CONSOLIDATED LANDSCAPE
ASSESSMENT DISTRICT 2003-1
CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and ODYSSEY LANDSCAPE COMPANY, INC., a California
corporation, herein referred to as the "Contractor."
WITNESSETH
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposai
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
4.1
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
The work consists of maintaining approximately 300 landscaped areas throughout the
City of Lodi. The areas are separated into seven (7) Groups (A through G) that consist
of City Facilities and the Consolidated Landscape Maintenance Assessment District
zones. The areas total approximately 2.2 million square feet.
See Section 6-07 "Description of Bid Items" and the Exhibits for additional information.
CONTRACT ITEMS
Item Description
Est. Qty Unit
Fiscal Year
2018/19 Annual
Contract Price
Fiscal Year
2019/20 Annual
Contract Price
Total Contract
Price (FY 2018/19
+ 2019/20)
1 Group A Landscape
Maintenance
2
3
480,764 SF
$ 71,391.05
$ 75,380.86
$ 146,177.91
Group B Landscape
Maintenance
Group C Landscape
Maintenance
988,410
SF
$ 146,773.91
$ 154.976.66
$ 301,750.60
123,974
SF $ 18,409.52
$ 19,438.37
$ 37, 847.89
4
5
Group D Weed
Control and Debris
Cleanup (Sidewalks &
Concrete Only)
Group E, Zone 1
Landscape
Maintenance
6
7
Group E, Zone 2
Landscape
Maintenance
Group E, Zone 5
Landscape
Maintenance
CONTRACT doc
190,794
SF $ 28,331.96
21,060 SF
$ 29,915.34
$ 58,247.30
$ 3,127.30 $ 3,302.08
L
16,200
SF $ 2,405.62
$ 6,429.38
$ 2,540.06
$ 4,945.68
33,503 SF $ 4,975.03
4.2
$ 5,253.07 $ 10,228.10
05/09/18
Item Description
Est. Qty Unit
8 Group E, Zone 6a
Landscape Maintenance
55,926
Fiscal Year
2018119 Annual
Contract Price
SF $ 8,304.73
Group E, Zone 6b Weed
Control and Debris
9 Cleanup (Private
Driveways Only)
28,800
SF $ 4,276.66
Fiscal Year
2019/20 Annual
Contract Price
Total Contract
Price (FY 2018/19
+ 2019/20)
$ 8,768.86 $ 17, 073.59
$ 4,515.66
10 Group E, Zone 8
Landscape Maintenance
11
5,796 SF $ 860.68
$ 908.78
Group E, Zone 11
Landscape Maintenance
1,890
SF $ 280.66
12 Group E, Zone 13
Landscape Maintenance
10,800 SF $ 1,603.75
$ 296.34
$ 1,693.37
13
Group E, Zone 14
Landscape Maintenance
3,380
14
Group E, Zone 15
Landscape Maintenance
10,800
SF $ 501.91
SF $ 1,603.75
$ 529.96
$ 8,792.32
$ 1,769.46
$ 577.00
$ 3,297.12
$ 1,031.87
$ 1,693.37 $ 3,297.12
15
Group E, Zone 16
Landscape Maintenance
6,000
SF
$ 890.97
16
Group F, Downtown
School Street Landscape
Maintenance
5,000
SF
$ 742.48
17
Group G, Rose Gate
Park
192,000
SF
18
Planting Allowance (only
with City authorization)
N/A
LS
$ 28,511.04
$ 5,000.00
$ 940.76
$ 783.97
$ 1,831.73
$ 1,526.45
$ 30,104.43 $ 58,615.47
$ 5,000.00 $ 10,000.00
TOTAL $674,032.99
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VH - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The length of the contract will be twenty-four (24) months, starting July
1, 2018 and ending June 30, 2020. The contract may be extended if agreed upon by the
Contractor and the City.
CONTRACT doc
4.3
ARTICLE IX - State of California Senate Bill 854 requires the following:
• No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
By
STEPHEN SCHWABAUER
City Manager
By Date
Attest:
Title
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form
JANICE D. MAGDICH
City Attorney
4.4
05/09/18
RESOLUTION NO. 2018-109
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR THE 2018-2020 LANDSCAPE MAINTENANCE OF
MISCELLANEOUS AREAS AND LODI CONSOLIDATED LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 2003-1 TO
ODYSSEY LANDSCAPING, OF LODI; AND FURTHER AUTHORIZING
THE PUBLIC WORKS DIRECTOR TO EXECUTE EXTENSIONS WITH
ANNUAL CONSUMER PRICE INDEX -BASED ADJUSTMENT TO RATES
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 9, 2018, at 11:00 a.m.,
for the 2018-2020 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated
Landscape Maintenance Assessment District No. 2003-1, described in the plans and
specifications therefore approved by the City Council on April 18, 2018; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid Above/(Below)
Estimate
Dominguez Landscape Service* $ 599,920** $ 84,840
Odyssey Landscaping $ 674,033** $ 158,953
New Image Landscape $ 813,652 $ 298,572
* Non -Responsive
** Corrected Amount
WHEREAS, staff recommends that the City Council award the contract for the
2018-2020 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape
Maintenance Assessment District No. 2003-1 to Odyssey Landscaping, of Lodi, in the amount of
$674,033; and
WHEREAS, staff further recommends that the City Council authorize the Public Works
Director to execute extensions with annual Consumer Price Index -based adjustment to rates.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the 2018-2020 Landscape Maintenance of Miscellaneous Areas and Lodi
Consolidated Landscape Maintenance Assessment District No. 2003-1 to
Odyssey Landscaping, of Lodi, California, in the amount of $674,033; and
BE IT FURTHER RESOLVED that the City Council does hereby authorize the
City Manager to execute the contract on behalf of the City; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
Public Works Director to execute up to two one-year extensions, if in the best interest of the City
of Lodi, with annual Consumer Price Index -based adjustment to rates.
Dated: June 6, 2018
I hereby certify that Resolution No. 2018-109 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 6, 2018 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mayor Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
NNIFE FERRAIOLO
city Clerk
2018-109
Legend
Group A
Group B
— Group C
Group D
Landscape Maintenance
Site Map
- Turf, Trees and Shrubs
- Trees and Shrubs
- Trees Only
- Concrete Only
Group E - Assessment District
Group F - Downtown
Group G - Parks
C-8
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