HomeMy WebLinkAboutResolutions - No. 2018-138RESOLUTION NO. 2018-138
A RESOLUTION OF THE LODI CITY COUNCIL RESCINDING
RESOLUTION NO. 2018-55; AUTHORIZING THE CITY MANAGER TO
EXECUTE A FIVE-YEAR AGREEMENT FOR LAND MANAGEMENT
PERMIT SOFTWARE AND SOFTWARE MAINTENANCE SERVICES
WITH SUPERION, LLC, OF LAKE MARY, FLORIDA; AND FURTHER
APPROPRIATING FUNDS
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WHEREAS, a Request for Proposal for new Land Management software and
maintenance services was issued by the Community Development Department on
November 1, 2017; and
WHEREAS, five responses were received from three vendors, as follows:
Vender
Location
Startup Cost
Annual Maint.
Accela Land Management
Reston, VA
$
218,830
$
61,070
MaintStar
Irvine, CA
$
185,000
$
382,000
Superion (1)
Lake Mary, FL
$
446,770
$
165,279
Superion (2)
Lake Mary, FL
$
488,470
$
345,241
Superion (3)
Lake Mary, FL
$
366,428
$
315,758
WHEREAS, all of the proposals were evaluated based on cost and function, but only
one of the proposals met both the cost and function needs; and
WHEREAS, on April 4, 2018, City Council awarded the contract to Accela, Inc., but since
that time, contract negotiations have stalled; and
WHEREAS, staff recommends that the City Council rescind Resolution No. 2018-55
authorizing the City Manager to execute the five-year agreement with Accela, Inc.; and
WHEREAS, staff now recommends awarding the contract to Superion, LLC, based on
the revised quote of $310,796 for start-up costs and an overall five-year cost of $508,152; and
WHEREAS, staff recommends appropriating funds to account 27081000.72313 in the
amount of $270,000 from the fund balance of the Community Development Special Revenue
Fund to cover the start-up costs. Annual maintenance costs will be included in the fiscal year
budgets of the five departments that will be utilizing the system.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby rescind
Resolution No. 2018-55 and additionally authorizes the City Manager to execute a five-year
agreement for Land Management Permit Software and software maintenance services with
Superion, LLC, of Lake Mary, Florida, in an amount not to exceed $530,000 over the five-year
term of the agreement; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriate funds
in the amount of $270,000 as set forth above.
Dated: July 18, 2018
I hereby certify that Resolution No. 2018-138 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 18, 2018 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Kuehne, Mounce, and Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Johnson
ABSTAIN: COUNCIL MEMBERS — None
?(-�NNIFER FERRAIOLO
City Clerk
2018-138