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Home My WebLink AboutMinutes - May 22, 2018 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, MAY 22, 2018 A. Roll Call by City Clerk An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, May 22, 2018, commencing at 7:02 a.m. Present: Council Member Chandler, Council Member Kuehne, and Mayor Nakanishi Absent: Council Member Johnson, and Mayor Pro Tempore Mounce Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Ferraiolo B. Topic(s) B-1 Receive Presentation Regarding Fiscal Year 2018/19 Special Revenue Funds Budget (CM) Deputy City Manager Andrew Keys provided a PowerPoint presentation regarding Fiscal Year 2018/19 Special Revenue Funds budget and presented the draft budget document. Specific topics of discussion included Transit overview, revenue, expenditures, and Capital projects; Streets overview, revenue, expenditures, and Capital projects; Community Development overview, revenue, and expenditures; Parks, Recreation and Cultural Services overview, revenue, and expenditures; and Library overview, revenue, and expenditures. Mr. Keys pointed out the following changes in the 2018/19 budget document: addition of the Distinguished Budget Presentation Award; improvements on how the budget information is presented in the document; addition of an introduction explaining how to use the document; and relocation of the detailed budget information to the supplemental section. He assured Council that all of the information that previous budgets included are still in the document; it is just reformatted to be more user-friendly. Mr. Keys added that the draft budget document will be posted on the City's website soon. Myrna Wetzel, member of the public, questioned how often Public Works schedules maintenance on potholes and reported a location in dire need of repair on a main thoroughfare. Public Works Director Swimley stated he would have staff look into it. C. Comments by Public on Non-Agenda Items None. D. Adjournment No action was taken by the City Council. The meeting was adjourned at 7:28 a.m. ATTEST: Jennifer M. Ferraiolo City Clerk 1 Fiscal Year 2018/19 Budget Special Revenue Funds Presentation Presented by: Andrew Keys, Deputy City Manager Overview •Special Revenue Funds Transit Streets Community Development Parks, Recreation and Cultural Services Library 2 Transit Overview 3 Estimated 2015-16 2016-17 2017-18 2017-18 2018-19 Transit Fund Actuals Actuals Budget Actuals Budget Fund Balance (Net Assets) Beginning Fund Balance (Net Assets) Unreserved 4,027,483 4,837,355 5,477,163 3,785,949 5,486,449 Revenues 4,541,888 3,879,088 7,338,440 7,460,940 5,292,480 Expenditures 3,732,016 4,930,494 7,469,817 5,760,440 4,611,640 Net Difference (Revenues Less Expenditures)809,872 (1,051,406) (131,377) 1,700,500 680,840 Fund Balance (Net Assets) Ending Fund Balance (Net Assets) Unreserved 4,837,355 3,785,949 5,345,786 5,486,449 6,167,289 Fund Balance as a percentage of revenue:107%98%73%74%117% Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2019 With Estimated Actuals for FY 2015-16 and FY 2016-17 and Comparative Budget FY 2017-18 •Revenues $2,045,960 lower than FY 2017/18 budget Transportation Development Act - $1,195,180 lower Federal Grants - $552,870 lower Prop 1B - $351,000 lower Transit Revenue 4 •Expenses are $2,858,180 lower than FY 2017/18 budget Capital projects & equipment - $2,947,740 lower Cost of services: $179,130 Transit Expenditures 5 •Facility improvements (cameras, fencing and miscellaneous improvements) - $500,000 •Passenger amenities (bus shelters, benches, trach receptacles) - $200,000 •Fair collection equipment - $200,000 •Transfer station design – $30,000 Transit Capital Projects 6 7 Streets Overview Estimated 2015-16 2016-17 2017-18 2017-18 2018-19 Street Fund Actuals Actuals Budget Actuals Budget Fund Balance Beginning Fund Balance 3,192,312 3,789,808 3,181,006 5,755,119 6,522,099 Revenues 8,709,537 12,158,164 9,139,110 9,321,720 7,770,130 Expenditures 8,112,041 10,192,853 12,068,827 8,554,740 6,282,670 Net Difference (Revenues Less Expenditures)597,496 1,965,311 (2,929,717) 766,980 1,487,460 Fund Balance Ending Fund Balance 3,789,808 5,755,119 251,289 6,522,099 8,009,559 Fund Balance as a percentage of revenue:44%47%3%70%103% Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2019 With Estimated Actuals for FY 2015-16 and FY 2016-17 and Comparative Budget FY 2017-18 •Revenues are $1,368,980 lower than FY 2017/18 budget Gas Taxes - $906,850 higher State Special Grants - $2,822,560 lower Federal Grants - $642,010 higher Transportation Development Act - $200,000 higher Development impact fees - $320,920 lower Streets Revenue 8 •Expenses are $5,786,160 lower than FY 2017/18 budget Operating Transfers - $340,640 higher Capital projects & equipment - $6.16m lower Cost of Services: $514,720 Streets Expenditures 9 •Vehicles - $160,000 •Pavement resurfacing - $1,540,000 •Signal improvements/maintenance - $880,000 •Lower Sacramento Rd median repair - $100,000 •Bike/pedestrian signal detection/improvements $90,000 •Lower Sacramento Rd resurfacing design - $50,000 •Miscellaneous maintenance (crack seals, fog seal, sidewalk/fence/landscape repairs) - $345,040 Streets Capital Projects 10 11 Community Development Overview Estimated 2015-16 2016-17 2017-18 2017-18 2018-19 Community Development Fund Actuals Actuals Budget Actuals Budget Fund Balance Beg `1,474,880 2,423,363 3,033,371 3,824,752 2,240,502 Revenues 2,584,987 3,140,917 2,560,600 2,505,600 2,586,100 Expenditures 1,636,504 1,739,528 4,158,860 4,089,850 2,229,990 Net Difference (Revenues Less Expenditures)948,483 1,401,389 (1,598,260) (1,584,250) 356,110 Fund Balance Ending Fund Balance Unreserved 2,423,363 3,824,752 1,435,111 2,240,502 2,596,612 148%220%35%55%116%Fund Balance as a percentage of expenses: Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2019 With Estimated Actuals for FY 2015-16 and FY 2016-17 and Comparative Budget FY 2017-18 •Revenues $25,500 higher than FY 2017/18 budget Permits - $21,700 higher Planning Fees - $54,800 higher Reimbursable Charges - $55,000 lower Community Development Revenue 12 •Expenses $1,928,870 lower than FY 2017/18 budget Salary & benefits - $33,560 lower Eliminated Neighborhood Services Manager Supplies, materials & services - $241,400 lower Operating Transfers - $1,661,240 lower Cost of Services: $219,280 Community Development Expenditures 13 Estimated 2015-16 2016-17 2017-18 2017-18 2018-19 Parks, Recreation & Cultural Svcs Fund Actuals Actuals Budget Actuals Budget Fund Balance Beginning Fund Balance Unreserved 229,264 387,392 224,442 694,674 217,754 Revenues 5,870,743 6,249,422 6,196,028 6,122,250 6,153,300 Expenditures 5,712,615 5,942,140 6,536,195 6,599,170 6,196,480 Net Difference (Revenues Less Expenditures)158,128 307,282 (340,167) (476,920) (43,180) Fund Balance Ending Fund Balance Unreserved 387,392 694,674 (115,725) 217,754 174,574 17%31%-5%10%8% Fund Balance as a percentage of revenue net General Fund Transfer: Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2019 With Estimated Actuals for FY 2015-16 and FY 2016-17 and Comparative Budget FY 2017-18 14 Parks, Recreation and Cultural Services Overview •Revenues are $42,730 lower than FY 2017/18 budget •Rents - $25,000 lower •LUSD After School Services - $148,050 lower •City After School Programs - $58,000 higher •Aquatics - $25,000 higher •Programs - $70,000 higher Parks, Recreation and Cultural Services Revenue 15 •Expenses are $339,715 lower than FY 2017/18 budget •Salaries/Benefits - $52,560 higher •Downgrading Event Coordinator to Program Coordinator •Supplies, Services and Materials - $202,440 lower •Operating Transfers - $206,105 lower 16 Parks, Recreation and Cultural Services Expenditures Estimated 2015-16 2016-17 2017-18 2017-18 2018-19 Library Fund Actuals Actuals Budget Actuals Budget Fund Balance Beginning Fund Balance Unreserved 264,822 670,790 199,950 575,269 6,049 Revenues 1,774,766 1,457,057 1,687,990 1,690,990 1,484,700 Expenditures 1,368,798 1,552,578 2,231,948 2,260,210 1,437,700 Net Difference (Revenues Less Expenditures)405,968 (95,521) (543,958) (569,220) 47,000 Fund Balance Ending Fund Balance Unreserved 670,790 575,269 (344,008) 6,049 53,049 24%7%19%19%10% Estimated Changes in Fund Balance For the Fiscal Year Ended June 30, 2019 With Estimated Actuals for FY 2015-16 and FY 2016-17 and Comparative Budget FY 2017-18 Fund Balance as a percentage of revenue net General Fund Transfer: 17 Library Overview •Revenues are $203,290 lower than FY 2017/18 budget •Operating Transfer In - $165,970 higher •Donations - $361,000 lower 18 Library Revenue •Expenses are $794,250 lower than FY 2017/18 budget •Salaries/Benefits - $25,201 lower •Supplies, Services and Materials - $84,230 higher •Capital Projects - $954,000 lower •FY 2018/19 Capital project – Drainage improvements $100,000 Cost of Services: $48,000 19 Library Expenditures Questions? 20 Conclusion