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HomeMy WebLinkAboutAgenda Report - March 21, 2018 C-17TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C-17 AGENDA TITLE: Adopt Resolution Authorizing Destruction of Certain Citywide Records in Accordance with the Government Code and the City's Records Management Policy MEETING DATE: March 21, 2018 PREPARED BY: City Clerk RECOMMENDED ACTION: Adopt resolution authorizing the destruction of certain Citywide records in accordance with the Government Code and the City's Records Management Policy. BACKGROUND INFORMATION: Section 34090 of the California Government Code provides for the destruction of certain City records with the approval of the legislative body by resolution and the written consent of the City Attorney. The City Clerk's office coordinated and compiled a listing of citywide records to be destroyed from the various departments pursuant to the City's Records Management Program and Policy (2007), which specifically provides for the annual destruction of said records in accordance with the Secretary of State's Records Retention Guidelines. FISCAL IMPACT: Not applicable. FUNDING AVAILABLE: Not applicable. Attachments TYN 'rRAALLIAA ifer M.rraiolo ity Clerk APPROVED: aa` Stephen Schrfiabauer, City Manager RESOLUTION NO. 2018-47 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING DESTRUCTION OF CERTAIN CITYWIDE RECORDS WHEREAS, in accordance with Government Code Section 34090, the City Clerk and City Attorney have filed written consent to the destruction of certain Citywide records as specifically set forth in the attached inventory marked as Exhibit A, and thereby made a part hereof. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that' 1. The records heretofore identified are no longer required. 2. The Lodi City Council finds that the City Clerk and City Attorney have given written consent to the destruction of the records inventoried on Exhibit A attached hereto and the destruction of those reco-ds is hereby authorized. Dated: March 21, 2018 I hereby certify that Resolution No. 2018-47 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 21, 2018, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — None NNIFE 1. FERRAIOLO City Clerk 2018-47 City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS riv CLEV The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: PRCS Date: 2/1/18 Total No. of Pages: ' Proposed Destruction 1 I Date: TBD Division: Administration Prepared By: Terri Lovell Signature: Record Series Title (Same as Retention Schedule) Dates of Records Storage Location (From and To) Box o. Reservations (GC34090) — CU + 2 2015 PRCS Office 1 Vendor Invoices (GC34090;GC34090) 2014 -prior PRCS PRCS Office 2-5 Rental/Theater Contracts CU +2 (GC34090) 2014 -prior Office 6 Rental/Theater Invoices AU + 2 (GC 34090: CCP 337) 2014 -prior PRCS Office 7-9 Rental/Theater Deposits AU +2 ( GC34090) 2014 -prior PRCS Office 10 Copies of Applications for Employment CL+3(GC12946;GC6250 et seq;29 CFR 1602 et seq;29 CFR 1607; 29 CFR 1627.3) 2015 -prior PRCS Office 11 Interview Documents CL+3(GC12946;GC6250 et seq;29 CFR 1602 et seq;29 CFR 1607: 29 CFR 1627.3) 2015 -prior PRCS Office 11 Payroll Spreadsheets CU +2 (GC34090;GC6250) 2015 -prior PRCS Office 12 Box office sales reports AU +2 (GC 34090;CCP 337) 2014 -prior PRCS Office 13 Charter School invoices AU +2 (GC34090) 2016 -prior PRCS Office 14-16 Lodi Arts Foundation student Scholarship information CU +2 (GC3490) 2014 -prior PRCS Office 17 Community Service Sign In sheets/hours CU +2 (GC34090.7) 2015 -prior PRCS Office 18 Community Service Letters cu +2 (GC34090.7) 2014 -prior PRCS Office 19 Copies of Overtime Cards T + 3 (GC34090) 2015 PRCS Office 20 Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Paid Invoices AU + 2 1 2014-2015 (GC34090) Expired Budget Spreadsheets 2014-2016 S (G34090) PRCS Office 21-22 PRCS Office 23-24 Copies of Expired PSA's T + 5 (CP337.2) 2012-2016 PRCS Office 25-26 Department Head: Date: City Clerk: )A Date: 3151411, Consent is hereby given to destroy the above -listed records: *City Attorney: Date: \:,,x,/6/.0 /8_ Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: City Attorney Date: I Total No. of Pages: February 8, 2018 1 1 of 1 Proposed Destruction Date: TBD Division: Administration Prepared By: Linda Tremble Signature: 1 _ {� Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. Litigation Files GC34090 — 3 years 2014 and prior City Hall Basement 221 W Pine Street 1 Records GC34090 — 2 years 2015 and prior City Hall Basement 221 W Pine Street 1 Subpoenas GC34090 — 3 years 2014 and prior City Hall Basement 221 W Pine Street 1 Small Claims GC34090 — 3 years 2014 and prior City Hall Basement 221 W Pine Street 2 Pitches Motions GC34090 — 3 years 2014 and prior City Hall Basement 221 W Pine Street 2 Miscellaneous Files GC34090(d) — 2 years 2015 and prior City Hall Basement 221 W Pine Street 2 Department Head. Date: 4k3/;20/0 City Clerk: , T1, 1, Date: ?-IlLSItS- Consent is heresy given to destroy the above -listed records: *City Attorney: ' } Date: r4b015 Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: City Clerk Date: Total No. of Pages: Unknown Proposed Destruction Date: 4/2/2018 Division: Elections and Operations Prepared By: Jennifer Ferraiolo Sig tore: 21 Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Loc i n Box No. OPERATIONS: City Clerk/City Council Calendars (GC 34090 et seq. — 2 years) 2015 and prior All records listed are currently stored in the City Clerk's Office and/or vaults. Not Applicable City Clerk/City Council Travel (GC 34090 et seq. — 2 years) 2015 and prior City Clerk/City Council Departmental Budget Copies (GC 34090 et seq. — 2 years) 2015 and prior City Clerk/City Council General Correspondence (GC 34090 et seq. — 2 years) 2015 and prior City Council Regular / Special Meeting Packets (Available in e -Records) (GC 34090 et seq. — 2 years) 2015 and prior Shirtsleeve Session Meeting Packets (Available in e -Records) (GC 34090 et seg. — 2 years) 2015 and prior Regular/Special/Shirtsleeve Session Meeting Recording AudioNideo (GC 34090.7 — Current + 3 months) 2016 and prior Hardcopy Closed Session Minutes (GC 34090, 34090.5 — 2 years) (Closed Session Minutes Kept Permanently Electronically) 2015 and prior Board, Committee, Commission Applications and Correspondence — Selected (GC 34090, 40801— 5 years) 2012 and prior Board, Committee, Commission Applications and Correspondence — Not Selected (GC 34090 — 2 years) 2015 and prior Legal Advertising/Proof of Publications (CCP 343, 349 et seq., GC 911.2, 34090 — 4 years) 2013 and prior Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. N:\Administration\CLERK\Records Destruction\2018AUTHORITY TO DESTROY OBSOLETE RECORDS.doc City of Lodi Petitions to Legislative Body (GC 6253, 50115— 1 year) Public Hearing Notices (GC 34090 — 2 years) 2016 and prior 2015 and prior Public Records Act Requests (GC 34090 — 2 years) 2015 and prior Protests from City Council Public Hearings — Water / Wastewater / Electric Utility Rates JGC 34090 — 2 years) 2015 and prior Protests from City Council Public Hearings — All Other (GC 34090 — 2 years) Taxicab/Pedicab Permits (Autos for Hire) (GC 34090— Termination + 4 years) Weed Abatement Files 2015 and prior (GC 34090 — 2,years) 2015 and prior 2013 and prior ELECTIONS: Election Calendars (GC 34090 — Election + 2 years) Certificates of Election (GC 34090 — Election + 2 years) Nomination Papers — Elected and Non -Elected (EC 17100 — Term + 4 years) 2015 and prior 2015 and prior 2011 and prior Notices and Publications 2012 and prior (GC 34090 — Election + 2 years) Oaths of Office 2009 and prior (GC 34090, 29 USC 1113 — Term + 6 _years) Petitions — Initiatives, Recalls, 2016 and prior Referendums (EC 14700, 17200, 17400, GC 7253.5, 3756.8 — Election + 8 months) Candidate Statements 2014 and prior (GC 34090 — Election + 2 years) FPPC: Form 460 - Campaign Disclosure Statements, Non -Elected (GC 81009 — Current + 7 years, Elected - Permanent) Form 460 — Campaign Disclosure Statements, Committees (GC 81009 — Current + 7 years) Form 700 - Statements of Economic Interest — Administration/Employees (FPPC Opinions — Current + 7 years) 2010 and prior 2010 and prior 2010 and prior Form 700 - Statements of Economic Interest — Elected (GC 81009 — Current + 7 years) Form 700 - Statements of Economic Interest — Non -Elected (GC 81009 — Current + 7 years) 2010 and prior Form 801 — Gifts to Agency (GC 81009 — Current + 7 years) 2010 and prior 2010 and prior Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. N:\Administration\CLERK\Records Destruction\2018AUTHORITY TO DESTROY OBSOLETE RECORDS doc City of Lodi Form 802 — Ticket Distribution (GC 81009 — Current + 7 years) 2010 and prior Form 803 — Behested Payment (GC 81009 — Current + 7 years) 2010 and prior Form 806 — Appointments (GC 81009 — Current + 7 years) 2010 and prior 2010 and prior All Forms Not Specified Above - Elected and Non -Elected (GC 81009 — Current + 7 years) Department Head City Clerk: Consent is hly given destroy the above -listed records: T. 4M A 316) *City Attorney: Destruction Compfeted BY: Date: Date: Date: F3 Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. N:\Administration\CLERK\Records Destruction\2018AUTHORITY TO DESTROY OBSOLETE RECORDS.doc City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS r'"c 12 2017 The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed Department: Electric Utility Date: Vd 'n k] Total No. of Pages: 1 Proposed Destruction Date: TBD Division: Administration Prepared By: Natalie Brunell Si. naturelN /t 1 ' Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location = ox o. Applications GC34090 et seq. — 2 years 2012-2015 EU/Admin EU -01 Invoices GC34090 et. Seq — 2 years 2015 EU/Admin EU -01 _ _ a ;717:(11:---3 Department Head: n` l v City Clerk: Consent is l reby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date: /IP; i '- Date: .2-)1,C1[? Date: '2.o/8. Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Public Works Date: January 29, 2018 Total No. of Pages: 10 ) Proposed Destruction Date: TBD Division: Administration/En • ineerin • Prepared By: Tiffani Butorovich Sigh -1"------ /j Record Series Title Same as Retention Schedule) Dates of Records (From and To) Storage Locati n 4; ,) ' `'' Vox No. 2009 Encroachment & Transportation Permits - CC34090 — 2 years 2009 and prior Public Works Department 1 2006-2007 Encroachment Permits - CC34090 — 2 years 2007 and prior Public Works Department 2 2004-2005 Encroachment Permits - CC34090 — 2 years 2005 and prior Public Works Department 3 2008 Transportation Permits - CC34090 — 2 years 2008 and prior Public Works Department 4 2000-2006 Encroachment Permits - CC34090 — 2 years 2006 and prior Public Works Department 5 2001-2003 Encroachment Permits - CC34090 — 2 years 2003 and prior Public Works Department 6 Security Proposals 2010/11- CC34090 — 2 years 2011 and prior Public Works Department 7 San Joaquin Regional Transit District - CC34090 — 2 years 1999 and prior Public Works Department 8 1996 RFP's - CC34090 — 2 years 1996 and prior Public Works Department 9 2001-2002 Encroachment Permits - CC34090 — 2 years 2002 and prior Public Works Department 10 Greyhound 11/10 - CC34090 — 2 years 2011 and prior Public Works Department 11 Greyhound 2011- CC34090 — 2 years 2011 and prior Public Works Department 12 Greyhound 07 - CC34090 — 2 years 2007 and prior Public Works Department 13 GH January 07 — May 07 - CC34090 — 2 years 2007 and prior Public Works Department 14 Manifests 9/1/13 — 10/31/13 - CC34090 — 2 years 2013 and prior Public Works Department 15 GH - CC34090 — 2 years 2013 and prior Public Works Department 16 Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Manifests April 1— May 16, 2011- CC34090 — 2 years 2011 and prior Public Works Department 17 GH 3/96 — Nov 96 Greyhound - CC34090 — 2 years 1996 and prior Public Works Department 18 December 2009 Manifest/Billing - CC34090 — 2 years 2009 and prior Public Works Department _ 19 Manifests May 16, 2011—June 30, 2011- CC34090 — 2 years 2011 and prior Public Works Department 20 Manifests July 1, 2011—August 31, 2011- CC34090 — 2 years 2011 and prior Public Works Department 21 Manifest Feb 16, 2011— March 31, 2011- CC34090 — 2 years 2011 and prior Public Works Department 22 Manifests Sept 1, 2011— Oct 31, 2011- CC34090 — 2 years 2011 and prior Public Works Department 23 Manifests 1/1/11— 2/15/11- CC34090 — 2 years 2011 and prior Public Works Department 24 ..................... Payroll Jan 1, 2011— Aug 2012 + Placer 134 docs - CC34090 — 2 years 2012 and prior Public Works Department 25 Manifests March 1, 2013 — April 30, 2013 - CC34090 — 2 years 2013 and prior Public Works Department 26 Employee Files - CC34090 — 2 years 2013 and prior Public Works Department 27 Driver Manifests November 2013 — December 2013 - CC34090 — 2 years 2013 and prior Public Works Department 28 Manifests March 1, 2012 — April 30, 2012 - CC34090 — 2 years 2012 and prior Public Works Department 29 Driver Manifests 7/1/2013 — 8/31/2013 - CC34090 — 2 years 2013 and prior Public Works Department 30 Liz Files (Misc) Billing 2003 — 2008 - CC34090 — 2 years 2008 and prior Public Works Department 31 Driver Manifests 5/1/2013 — 6/30/2013 - CC34090 — 2 years 2013 and prior Public Works Department 32 Manifests January 2013 — February 2013 - CC34090 — 2 years 2013 and prior Public Works Department 33 Employee Files - CC34090 — 2 years 2013 and prior Public Works Department 34 Billing Jan 2011— February 2012 LD's January 2010 — Dec 2011- CC34090 — 2 years 2012 and prior Public Works Department 35 Manifests 11/1/12 —12/31/12 - CC34090 — 2 years 2012 and prior Public Works Department 36 Manifest 7/1/12 — 8/30/12 - CC34090 — 2 years 2012 and prior Public Works Department 37 Manifests May 1, 2012 —June 30, 2012 - CC34090 — 2 years 2012 and prior Public Works Department 38 Manifests Jan 1, 2012 — Feb 29, 2012 - CC34090 — 2 years 2012 and prior Public Works Department 39 Manifests 9/1/12 —10/31/12 - CC34090 — 2 years 2012 and prior Public Works Department 40 Manifests Nov 1, 2011— Dec 31, 2011- CC34090 — 2 years 2011 and prior Public Works Department 41 Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Billing March 2012 — December 2012 - CC34090 — 2 years 2012 and prior Public Works Department 42 Billing January 2013 — September 2013 - CC34090 — 2 years 2013 and prior Public Works Department 43 Greyhound 2013 - CC34090 — 2 years 2013 and prior Public Works Department 44 Greyhound 2012 - CC34090 — 2 years 2012 and prior Public Works Department 45 May 2013 Greyhound 2013 - CC34090 — 2 years 2013 and prior Public Works Department 46 GH - CC34090 — 2 years 2013 and prior Public Works Department 47 GH - CC34090 — 2 years 2013 and prior Public Works Department 48 Traffic Signal Installation Lockeford & Sacramento Streets - CC34090 — 7 years 2010 and prior Public Works Department 49 2006 Handicap Ramp Retrofit Project - CC34090 — 7 years 2010 and prior Public Works Department 49 2016 Handicap Ramp Retrofit Project Certified Payroll - CC34090 — 7 years 2010 and prior Public Works Department 49 2003-2005 Handicap Ramp Retrofit - CC34090 — 7 years 2010 and prior Public Works Department 49 Lodi Avenue Overlay (Ham to Lower Sacramento Road & Pacific Avenue Extension) - CC34090 — 7 years 2010 and prior Public Works Department 49 Fire Station #1 Staff Quarters Carpeting (210 West Elm Street) - CC34090 — 2 years 2010 and prior Public Works Department 50 Fire Station #2 Renovation - CC34090 — 2 years 2010 and prior Public Works Department 50 Henning Substation Heavy Load Access and Driveway, 1345 W. Kettleman Lane - CC34090 — 2 years 2010 and prior Public Works Department 50 Veteran Monument Civic Center Plaza - CC34090 — 2 years 2010 and prior Public Works Department 50 Westside Facility Master Plan (Nolte Associates, Inc.) - CC34090 — 2 years 2010 and prior Public Works Department 50 Computer Purchase Program - CC34090 — 2 years 2010 and prior Public Works Department 50 RCP — Miscellaneous - CC34090 — 2 years 2010 and prior Public Works Department 50 Municipal Service Center (MSC) Compressed Natural Gas Fueling Station (CNG) Shop Upgrades - CC34090 — 7 years 2006 and prior Public Works Department 51 Municipal Service Center (MSC) Compressed Natural Gas Fueling Station (CNG) Second Compressor Project - CC34090 — 7 years 2007 and prior Public Works Department 51 _ Municipal Service Center (MSC) Compressed Natural Gas Fueling 2006 and prior Public Works Department 51 Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Station (CNG) Second Compressor Project (Certified Payroll and Preliminary Notices) - CC34090 — 7 years 2004 Triennial Review - CC34090 — 2 years 2004 and prior Public Works Department 52 2007 Triennial Review - CC34090 — 2 years 2007 and prior Public Works Department 52 FY2007 Triennial Review - CC34090 — 2 years 2007 and prior Public Works Department 52 A Security Partnership Proposal for City of Lodi (Securitas) - CC34090 — 2 years 2007 and prior Public Works Department 52 SJCOG Expressway Committee - CC34090 — 2 years 2010 and prior Public Works Department 52 SJCOG "Analysis & Determination of Unmet Transit Needs" FY 2009-2010 - CC34090 — 2 years 2010 and prior Public Works Department 52 HDR Environmental Constraints Report (SJCOG Regional Expressways Study dated 2/7/08) - CC34090 — 2 years 2008 and prior Public Works Department 52 Request for Proposals (RFP) 2008 Transit Services (TR) - CC34090 — 2 years 2008 and prior Public Works Department 53 Short Range Transit Plan 2007 (TR) - CC34090 — 2 years 2007 and prior Public Works Department 53 Partner Agencies — File #1 (TDA AUDITS) (July 2005 thru July 2009) - CC34090 — 2 years 2009 and prior Public Works Department 53 Transit Safety and Security Plan 2001 (TR) - CC34090 — 2 years 2001 and prior Public Works Department 53 Transit Parking (TR) (Sept 2004 thru July 2005) - CC34090 — 2 years 2005 and prior Public Works Department 53 Municipal Service Center Transit Vehicle Maint. Facility, 1331 S. Ham Lane — Submittals - CC34090 — 7 years 2011 and prior Public Works Department 54 Municipal Service Center Transit Vehicle Maintenance Facility, 1331 South Ham Lane (Certified Payroll) - CC34090 — 7 years 2011 and prior Public Works Department 54 Municipal Service Center Transit Vehicle Maintenance Facility, 1331 S. Ham Lane (Contract Change Orders) - CC34090 — 7 years 2011 and prior Public Works Department 54 Municipal Service Center Transit Vehicle Maintenance Facility, 1331 S. Ham Lane (Contract Payment) - CC34090 — 7 years 2011 and prior Public Works Department 54 Municipal Service Center Transit Vehicle Maintenance Facility, 1331 S. 2011 and prior Public Works Department 54 Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Ham Lane (Qualifications) - CC34090 — 7 years Lodi Unified School District (LUSD) Compressed Natural Gas (CNG) Fueling Station Construction, 820 S. Cluff (Preconstruction Specs and Bid Documents) - CC34090 — 7 years 2011 and prior Public Works Department 54 Elm Street Overlay 2007, Lower Sacramento Road to Mills Avenue and Hutchins Street to Ham Lane - CC34090 — 2 years 2010 and prior Public Works Department 55 Lodi Avenue Overlay (Ham to Lower Sacramento Rd and Pacific Avenue Extension) — Certified Payroll - CC34090 — 2 years 2010 and prior Public Works Department 55 Stockton Street Reconstruction Tokay Street to Lockeford Street - CC34090 — 7 years . 2010 and prior Public Works Department 55 Turner Road Overlay (Loma to Lower Sacramento Rd and Lower Sacramento Rd Widening) (Turner to UPRR) Fed Funded - CC34090 — 7 years 2010 and prior Public Works Department 55 Turner Road Overlay (Loma to Lower Sacramento Rd and Lower Sacramento Rd Widening) (Turner to UPRR) Fed Funded Certified Payroll and Preliminary Notices - CC34090 — 7 years 2010 and prior Public Works Department 55 Security Services at Lodi Station 22 & 24 S. Sacramento Street and Lodi Station Parking Structure, 2 N. Sacramento Street - CC34090 — 7 years 2010 and prior Public Works Department 55 Water Meter Installation Project - CC34090 — 2 years 2010 and prior Public Works Department 55 Asbestos Abatement — 100 East Pine Street (New Shanghi) - CC34090 — 2 years 2010 and prior Public Works Department 55 _ Finance Department, 300 West Pine Street - CC34090 — 2 years 2010 and prior Public Works Department 55 DeBenedetti Park Basin Rough Grading - CC34090 — 2 years 2011 and prior Public Works Department 56 Municipal Service Center Transit Vehicle Maintenance Facility, 1331 S. Ham Lane Construction File #1- CC34090 — 7 years 2011 and prior Public Works Department 56 Municipal Service Center Transit Vehicle Maintenance Facility, 1331 S. Ham Lane Construction File #2 - CC34090 — 7 years 2011 and prior Public Works Department 56 Municipal Service Center Transit 2011 and prior Public Works 56 Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Vehicle Maintenance Facility, 1331 S. Ham Lane (Design) Professional Service Agreement Wenell Mattheis Bowe - CC34090 — 7 years Department Armory National Guard (bUilding Retrofit work) 333 North Washington Street (Govt Funded) - CC34090 — 7 years 2010 and prior Public Works Department 57 Emerson Park Playground Improvements, 11 North Hutchins Street - CC34090 — 2 years 2010 and prior Public Works Department 57 Hale Park Court Resurfacing, 209 Eat Locust Street - CC34090 — 2 years 2010 and prior Public Works Department 57 Katzakian Park Irrigation Booster - CC34090 — 2 years 2010 and prior Public Works Department 57 Lodi Lake Handicap -Accessible Bicycle/Pedestrian Corridor Project (Phase 2), 1101 West Turner Road - CC34090 — 7 years 2010 and prior Public Works Department 57 Salas Park/Legion Park Playground Improvements (2001 South Stockton Street & 835 South Hutchins Street) - CC34090 — 2 years 2010 and prior Public Works Department 57 Lodi Avenue Signal Installation and Interconnection (Mills Ave. to Central Avenue) - CC34090 — 2 years 2010 and prior Public Works Department 57 Lodi Avenue Signal Installation and Interconnection (Mills Ave. to Central Avenue) (Certified Payroll) - CC34090 — 2 years 2010 and prior Public Works Department 57 Lodi Avenue Signal Installation and Interconnection (Mills Ave. to Central Avenue) (Correspondence — General/Contractor) - CC34090 — 2 years 2010 and prior Public Works Department 57 Lodi Avenue Signal Installation and Interconnection (Mills Ave. to Central Avenue) (Correspondence — General/Contractor) Specs/Bids - CC34090 — 2 years 2010 and prior Public Works Department 57 English Oaks Common Park Shade Structure - CC34090 — 2 years 2010 and prior Public Works Department Public Works Department 57 58 Old Bldg. Permit List - CC34090 — 2 years 2010 and prior 1985-1996 Encroachment Permits - CC34090 — 2 years 1996 and prior Public Works Department 59 Electrical Utility CO's Permits PT.T/PG&E/Misc. 1976-1997 - CC34090 — 2 years 1997 and prior Public Works Department 60 Yellow Permit Copies Jan 91-92 - CC34090 — 2 years 1992 and prior Public Works Department 61 7/1/91— 9/21/91 Dial -A -Ride - 1991 and prior Public Works 62 Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi CC34090 — 2 years Department Timecards DAR & GL thru 6/30/96 - CC34090 — 2 years 1996 and prior Public Works Department 63 Field Books Misc —1937 - ? - CC34090 — 2 years 1937 and prior Public Works Department 64 Field Books 1942 -1948 - CC34090 — 2 years 1948 and prior Public Works Department 65 Field Books 1936 -1944 - CC34090 — 2 years 1944 and prior Public Works Department 66 Water Survey 1 -37 - CC34090 — 2 years 1959 and prior Public Works Department 67 Water Survey 38 -75 - CC34090 — 2 years _ 1959 and prior Public Works Department 68 Field Books 1955 —1959 - CC34090 — 2 years 1959 and prior Public Works Department 69 Field Books 1914 — 1950 - CC34090 — 2 years 1950 and prior Public Works Department 70 Specs for WSWPCF 2004 Improvements - CC34090 — 2 years 2015 and prior Public Works Department 71 Water Meter, SS taps, Water taps — MSC Work Orders 92-99 - CC34090 — 2 years 1999 and prior Public Works Department 72 Drawings and Docs - CC34090 — 2 years 1990 and prior Public Works Department 73 Fire Station 2 As Builds - CC34090 — 2 years 1990 and prior Public Works Department 74 2014 Crack Sealing - CC34090 — 2 years 2014 and prior Public Works Department 75 Atlas Copco (5760)(2) - CC34090 — 2 years 2015 and prior Public Works Department 75 Beeline Concrete Cutting, Inc. - — 2 years 2015 and prior Public Works Department 75 _CC34090 Carollo Engineers, Inc. (6019) (2) - CC34090 — 2 years SWTP 2015 and prior Public Works Department 75 Carollo Engineers, Inc. (6019) (3) WSWPCF influent Screening Study - CC34090 — 2 years 2012 and prior _ Public Works Department 75 Central City Railroad Safety Improvements (Phase 3) Lockeford Street Widening Project - CC34090 — 2 years 2012 and prior Public Works Department 75 City of Lodi/LUSD Wash Bay Project (4354) - CC34090 — 2 years 2015 and prior Public Works Department 75 Classic Design Floor to Ceiling (6379) - CC34090 — 2 years 2015 and prior Public Works Department 75 Coit Services - CC34090 — 2 years 2015 and prior Public Works Department 75 Comfort Air, Inc. — Vehicle Exhaust Services Various Fire Stations (6260) - CC34090 — 2 years 2014 and prior Public Works Department 75 DeBenedetti Park Masonry Wall 2014 and prior Public Works 75 Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Landscaping (2360 West Century Blvd) - CC34090 — 2 years Downtown Concrete Cleaning - CC34090 — 2 years 2015 and prior Department Public Works Department 75 Durst Interiors — Space Planning for P&R/Fire - CC34090 — 2 years 2015 and prior ET Abatement, Inc. - CC34090 — 2 years Fire Station #3 Building Repairs - CC34090 — 2 years Public Works Department 75 2015 and prior Public Works Department 75 2015 and prior Public Works Department 75 Fire Station #3 Parking Lot 2014 and prior Improvements - CC34090 — 2 years Granular Activated Carbon (GAC) Replacement (Well No. 18 & No. 20) - CC34090 — 2 years 2015 and prior Grapeline Bus Stop Improvements 2011 Various Locations - CC34090 — 2 years Public Works Department 75 Public Works Department 75 2012 and prior Grapeline Bus Stop Improvements 2011 Various Locations (Certified Payroll & Specs) - CC34090 — 2 years Public Works Department 76 2012 and prior Guild Avenue, 555 North - CC34090 — 2 years Public Works Department 76 2008 and prior Guild Avenue, 955 North - CC34090 — 2 years 2008 and prior Hemington Landscape (Transit Station) - CC34090 — 2 years Public Works Department 76 Public Works Department 76 2015 and prior Hutchins Street Square Refinishing Project - CC34090 — 2 years Public Works Department 2013 and prior Kettleman Lane, 2449 West (Sunwest Market Place) - CC34090 — 2 years 2007 and prior Lockeford Street, 1035 East (Beckman Road — Cluff Avenue) - CC34090 — 2 years 76 Public Works Department 76 Public Works Department 2002 and prior Public Works Department 76 76 Lodi Avenue, 2650 West (Raley's) - CC34090 — 2 years 2005 and prior Public Works Department Lodi Lake Park — Wading Pool Resurfacing Improvements - CC34090 — 2 years 2015 and prior 76 Public Works Department 76 Lodi Lake Storm Drain Outfall Improvements Project - CC34090 — 2 years 2015 and prior Lodi Public Library — Library Renovation Phase III - CC34090 — 2 years Public Works Department 76 2014 and prior Lodi Public Library — Library Renovations Phase III (Specs) - CC34090 — 2 years Public Works Department 76 2014 and prior Lodi West Wall Replacement (2560 Paradise Drive) - CC34090 — 2 years 2014 and prior Public Works Department 76 Public Works Department 77 Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Lower Sacramento Road, 1055 S. (St. John's Church) - CC34090 — 2 years 2002 and prior Public Works Department 77 Marathon Engineering Corporation (6392) - CC34090 — 2 years 2015 and prior Public Works Department 77 NBS Government Financial Group (6126) - CC34090 — 2 years _ 2015 and prior _ _ Public Works Department 77 Overhead Door of Stockton (City- wide roll -up door and gate repairs) (6237) - CC34090 — 2 years 2015 and prior Public Works Department 77 Plummer Cadillac Dealership, 1333 E. Kettleman Lane - CC34090 — 2 years 2003 and prior Public Works Department 77 Plummer Project, 1349 E. Kettleman Lane - CC34090 — 2 years 2005 and prior Public Works Department 77 S&L Cleaning Services, Inc. - CC34090 — 2 years 2015 and prior Public Works Department 77 San Joaquin Regional Conservation Corps (MSC Transit Fleet Shop — Landscaping Improvements) (6389) - CC34090 — 2 years 2015 and prior Public Works Department 77 School Street, 1028 South (Interlaken Square) - CC34090 — 2 years 2009 and prior Public Works Department 77 SNG & Associates - CC34090 — 2 years 2015 and prior Public Works Department 77 Stockton Street Offsite Improvements, 1313 South Stockton Street (6258) - CC34090 — 2 years 2015 and prior Public Works Department 77 Sunridge Electric Construction (Electric needs at various city facilities) (5840) - CC34090 — 2 years 2015 and prior Public Works Department 77 SWTF — Raw Water Intake Pipe Construction and Purchase of Temp Construction Easement - CC34090 — 2 years 2010 and prior Public Works Department 77 Tienda Drive, 2126 - CC34090 — 2 years 2008 and prior Public Works Department 77 Vintage Oaks - CC34090 — 2 years 2006 and prior Public Works Department 77 Websoft Developers, Inc. - CC34090 — 2 years 2015 and prior Public Works Department 77 WSWPCF Control Building Remodel/Addition - CC34090 — 2 years 2015 and prior Public Works Department 78 WSWPCF Control Building Remodel/Addition (Specs) - CC34090 — 2 years 2015 and prior Public Works Department 78 WSWPCF Pond Fencing Project 2013 - CC34090 — 2 years 2014 and prior Public Works Department 78 Winchester Woods - CC34090 — 2 years 2006 and prior Public Works Department 78 Wine & Roses Residences - CC34090 — 2 years 2006 and prior Public Works Department 78 Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. WMB Architects (Library Phase III Renovation) (6194) - CC34090 — 2 years WMB Architects WSWPCF (Locker/Shower) (6151(1)) - CC34090 — 2 years City of Lodi 2015 and prior 2015 and prior *In all cases, original plans are maintained. Department Head: City Clerk: r Public Works Department 78 Public Works Department 78 0 Consent is hereby given to destroy the above -listed records: Date:2 ?,i YYl ��.tncu Date: 9-1a--) I l *City Attorney: 7 Date:'(.___ Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Loth AUTHORITY TO DESTROY OBSOLETE RECORi The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Fire Date:12-27-17 Total No. of Pages: 1 Proposed Destruction Date: 03/. 6/2018 Division: Fire Admin Prepared By: Gene Stoddart Signature: Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage L6ca on BBoNo. Fire Prev. Inspections UFC 103.34 2014 and prior Fire Admin 1 Fire Prev. Inspections UFC 103.34 2014 and prior Electronic 1 Fire Station Journals GC34090 2014 and prior Fire Admin 5 OT Time Cards GC34090 2011 and prior Fire Admin 1 Permits, Uniform Fire Code GC34090 2014 and prior Fire Admin 2 Personnel Training GC34090 2014 and prior Fire Admin 1 Property — ApparatusNehicle 2014 and prior GC 34090 Fire Admin 1 I. 1 - Department Head: City Clerk: -. CJ IJ Consent is hereby given to destroy the above -listed records: City Attorney: Destruction Completed By: Date: Date: r.I /60 Date: • Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Internal Services Date: 2/1/18 Total No. of Pages: Proposed Destruction 2 Date: TBD Division: Human Resources Record Series Title (Same as Retention Schedule) Prepared By: Cristina Gonzales Dates of Records (From and To) Employee Rights — General Employees T + 2; GC12946; 29 CFR 1602; 29 USC 211(e); 203(m); 207(g) All files prior to December 31, 2015 Employee Rights — Safety (Police) T + 5; GC12946; 29 CFR 1602; 29 USC 211(e); 203(m); 207(g) Hourly Employees T + 6; GC12946; GC34090*29 CFR 1627.3, Labor Relations Section 1174 All files prior to December 31, 2015 Signature: Storage Location Basement 221 W. Pine St. Box No. All files prior to December 31, 2011 Motor Vehicle Pulls (DMV) CL + 7; GC12946, *CA91009; 8 USC 1324 (a) All files prior to December 31, 2010 Basement 221 W. Pine St. Basement 221 W. Pine St. Basement 221 W. Pine St. Non -Safety Employees T + 3; Reference: 29 CFR 1627.3; CCR Sec 1174; 29 CFR 1602.30.32; GC6250 et seq; 29 CFR; GC 12946, 34090*1607.4; 29 CFR 655.202; 29 CFR 516.6 et se •; 45 CFR Recruitment CL + 3; Reference: GC12946; GC6250 et seq; 29 CFR 1602 et seq 29 CFR 1607; 29CFR 1627.3 Safety Employees T + 5; Reference 29 CFR 16273; CCR Sec 1174; 29 CFR 1607.4; *29 CFR 1602.30.32; 29 CFR 655.202; 29 CFR 516.6 et seq; 45 CFR 1068.6(a) All files prior to December 31, 2014 Basement 221 W. Pine St. All files prior to December 31, 2014 All files prior to December 31, 2012 Basement 221 W. Pine St. Basement 221 W. Pine St. Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Surveys and Studies CU + 2; GC 12946, 34090; 29 CFR 516.6(2); 29 CFR 1602.14 All files prior to December 31, 2015 Basement 221 W. Pine St. Department Hea :��`�- d City Clerk: Consent is hereby given to destroy the above -listed records: • *City Attorney. '._ Destruction Completed By: Date: -2/- Date: 4-'1101 J Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS FEB 208 The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules:HIP1 2 accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: A D tv r Date ` 1 r °I }WO Total No. of Pages: Proposed Destruction Date: TBD Division:_ Prepared By: Tt'AiN►t-3L%- .-i.rTt_.‘IN t.1 -1.A... Signature: L7.1�A.,.;" AxTY\. t Lv`�' % Record Series Title Dates of Records (Same as Retention Schedule)(From and Tol Storage Location Box No. 1 _ aolL4 -ina. !! �95 t I D1► -1 - 12-1;64 pt �1 Department Head: / > City Clerk: Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date: 0130/ Date: � 15/j (Y Date: Printed Name Signature Date Attachment A - Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi FEB 0 6 202 AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pendinq audit will not be destroyed. Department: Police Division: Investigations Record Series Title (Same as Retention Schedule) Informant Files Pawn/Second Hand Files Pawn Slips Range Inventory Claim Files Date: 01/26/18 Total No. of Pages: Prepared By: Lt. S. Nelson Dates of Records (From and To) 01/01/07-01/01/08 (GC34090) 01/01/15-01/01/16 (GC34090) 01/01/14-01/01/15 (GC34090) 01/01/15-01/01/16 (GC34090) Closure +6 (GC34090) Department Head: 1''�--� Signa��� Proposed Destruction Date: TBD Storad€Cocation Special Investigations Investigations Investigations Range Master File Investigations City Clerk: I , �, T' Krti ctur6t Consent is hereby given to destroy the above -listed records: / *City Attorney: Destruction Completed By: Box No. Date:d 13O 1 ' Date: .a)/5//2' Date:l),3p6r Printed Name Signature Attachment A — Form 4 (Authority to Destroy Records) Date *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi FEB 0 6 2018 AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable. retained in the archives. Documents involved in litigation or bending audit will not be destroyed. Department: N;u2., De'a Lc(. Awn,' hv.1.4, Date: — 0 -i 0 Total No. of Pages: Proposed Destruction ; Date: TBD Division:s, LOct s A -Al r 3 ec Vi 62 S Prepared By: ��-.i v -) s t 13 -e_, -)01,2f -d Signature' Q eh -t � _-- Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Locatio Box No. GC3q Uro `16 ; '-/V.07 SY Wil.`, fila --Batu PM 51 11-e- L G3'{U i() c,v, A"� ..11.1./I: ./; f7f �lJl _ �2C. Rn�rrti:f S►�2l�e�- - 6C3q096 B'Qiir d.a sy'lg fir- Di; 6.A- Am144 ShoJ� 3 GuLin96 is)')24 h'r a�sos t DO l q ‘Tan- De r Ant MAi ShItcet # GC3JoQ a,,a�n; Prn [mtil herd frrr�J] 1.L1^ypj L ' 1^i' ( P5 a ��� tn�� S}�i4.e- 5 r �/�./,'� i' �y ! � 6 V•11(l!V YlLc,�. [i "TJ 1^�-e^t5- 11 � � � iii � - i)ec_ L/r1�1 � P� t Shy: � Department Head:ert .ter Date: d i7) U/ City Clerk: OAA, , 0,1.4 Date: .2,))5)1S/ Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date: Printed Name Signature Date Attachment A - Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi FEB 0 6 2018 AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Police Date: 01/30/18 Total No. of Pages: I Proposed Destruction Date: TBD Division: Administration Prepared By: H. Kirschenman Signature: (] R tILd6C1----- Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. Administration/Internal Affairs Investigations 01/01/12-01/01/13 (GC34090) Internal Affairs Sgt. File Cabinet Background investigations and employment records of previous Lodi Police Department employees 2013 and prior (GC34090) Administration File Room Background Investigations (not hired) 2015 and prior (GC34090) Administration File Room Fugitive Warrant Documents 2011 and prior (GC34090) Administration File Cabinet Subpoena Documents 2015 and prior (GC34090) Administration File Cabinet Departmental Budget opies 2014-2015 (GC34090) Police Admin -Mgt Analyst Office Grant- COPS Application 2008 and prior (GC34090) Police Admin -Mgt Analyst Office Federal Block Grant 2009 and prior (GC34090) Police Admin -Mgt Analyst Office Handicap Parking Appeals 2014 and prior (GC34090.7) Parking citation room Parking Appeals 2015 and prior (GC34090.7) 1 Parking citation room Parking Citations 2015 and prior (GC34090.7) Parking citation room Badge Ordering File 2015 and prior (GC34090) Administration Office filing Cabinet Correspondence 2014 and prior Administration Office Filing Cabinet Tuition Reimbursement file 2014 and prior Administration Office File Cabinet Concealed Weapons Permit & Billing Records Closure +2 (2015 and prior) (GC34090) Administration Office File Cabinet Subpoena Log Tracking System CU +2 (2015 & prior) (GC34090) Electronic- Public Folder- Admin Docs Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Cal Card Statements & Receipts 1-1,15 `1' P t-' C' -r 'OCAD . min File CAblir O - Orders -Business Cards, Locker & Mailroom Name Plate, Name Tags 2016 & prior (GC34090) Admin Secretary Desk Community Room Reservation Records 2016 & prior (GC3409.Q) Admin Secretary Desk Department Head: /Z 7— -� Date: (99 3o l ) City Clerk: QPiwu„L-3 k ,--2;-Aa,,c1 Date: )--( 1 0 U Consent is hereby given to destroy the above -listed records: *City Attorney': Date: Destruction Completed By: Printed Name Signature Attachment A — Form 4 (Authority to Destroy Records) Date *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi FEB 0 6 2018 AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation orpendinp audit will not be destroyed. epartment: Dvc.t.. Date: 'J .. a..t'% Total No. of Pages: Proposed Destruction Date: TBD Division: '‘'`V4y Q QlA E.•i 4 .. Prepared By: ■-+ ti[a..•s %prss 0_,.. Sig ature: t... - R \j c.:� c,,"%lo I Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Storage Location Box No. Ie.) ,de. -ccs ' SQ. 1F%s , O .‹..11--1 --'0 1`-I lj Pro 't/ty �y F' :YeAr 1s,-�WY h cSIkedc�:.tS aO1ui -.Q01-1 T /ftprbf-A.Ca k+ Pc., Pw i-LACc a ,-k t....c5 Q:01.1.--1 . QVri U��,� c)..,4v��C 14e-k.��e, q�tv Lor e u?s. �01'�-ai71-1 _ Y - ccp -t -a.-1ck:wn.o.S) GSS:c\ pv Department Head: Dater )3°1 City Clerk: •— , Date: Consent is hereby given to destroy the above -listed records: *City Attorney:, Destruction Completed By: J-115k- Date:-423bi6 Printed Name Signature Date Attachment A - Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: Police Date: 01/31/2018 I Total No. of Pages: One Proposed Destruction Date: TBD Division: Code Enforcement Prepared By: N Baker Storage iratur . xo No. Record Series Title (Same as Retention Schedule) Dates of Records (From and To) Lo�,—,------ Case files, logs, violations, zonin•, & property 2014 and prior JGC3409d) 2014 and prior (GC3409d) Desk area 1 2 Desk area Case files, logs, violations, zoning, & property Case files, logs, violations, zoning, & property 2014 and prior (GC3409d) Desk area 3 n Department Head: City Clerk: Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date: 613 Date: Date: -,lam Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi FE8 0 6 2018 AUTHORITY TO DESTROY OBSOLETE RECORDS ' g? telt. The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if applicable, retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Department: POLICE Date: 01/10/2018 Total No. of Pages: Division: RECORDS Prepared By: B. HILL Record Series Title (Same as Retention Schedule) Traffic Citations Arrest / Booking Sheets Dates of Records (From and To) 2015 & Prior (GC 34090) Proposed Destruction Date: TBD 1 Signature:. Storage Location LPD Records Statistical Reports (UCR) Permits — Permit Applications (Massage, Card Room, Peddler, Solicitor, Tow Truck, Pawnbroker, Secondhand Dealer etc.) Subpoenas 2011 & Prior (GC 34090) 2015 & Prior (GC 34090) 2015 & Prior (GC 34090) 2015 & Prior (GC 34090) Arrests 11357 & 11360 H&S Sealed Adult / Juvenile Reports Records related to deceased persons (not including homicide victims.) C -Pouches Live Scan Billing Records LPD Records Box No. LPD Records LPD Records LPD Records 2015 & Prior (H&S 11361.5) Destruction date 2016 LPD Records LPD Records and prior (PC 851.8, WIC 826(a)&(b), 781(a) Date of Death LPD Records 12/2015 and prior (GC 34090) Misdemeanor arrest date 2007 & Prior (GC 34090) 2015 & prior (GC 34090) In Custody & Out of Custody Lists Daily Cash Drawer Receipts 2015 & Prior (GC 34090) 2015 & Prior (GC 34090) LPD Records LPD Records LPD Records LPD Records DMV Re -Exam forms NCIC Reports 2015 & Prior (GC 34090) 2015 & Prior LPD Records LPD Records Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. CHP 180's Scanned Documents No Longer Interested Forms City E Lodi 2015 & Prior (GC 34090) 2015 & Prior (GC 34090) 2015 & Prior (GC 34q, Department Head: LPD Records LPD Records LPD Records City Clerk:- a LJ j Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date d I .76l Date: 2- i k.3 /( Date: , 4 - / 3 Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.