HomeMy WebLinkAboutAgenda Report - March 7, 2018 B-01 SMTM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
8-(
AGENDA TITLE: Adopt Resolution Rejecting All Bids, Approving Plans and Specifications, and
Authorizing Re -Advertisement for Bids for White Slough Water Pollution Control
Facility Storage Expansion and Surface, Agricultural, and Groundwater
Improvements Project
MEETING DATE: March 7, 2018 (Special Meeting)
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution rejecting all bids, approving plans and specifications,
and authorizing re -advertisement for bids for White Slough Water
Pollution Control Facility Storage Expansion and Surface, Agricultural,
and Groundwater Improvements Project.
BACKGROUND INFORMATION: Council approved the plans and specifications and authorized
advertisement for bids on January 17, 2018. This project includes a
300 acre-foot capacity storage pond, pipelines, pump station, a flow
monitoring/control structure, modifications to existing structures, electrical/instrumentation improvements,
and associated work as described in the project plans and specifications.
This project had a mandatory pre-bid meeting that was attended by 19 contractors. The City received
the following four bids on March 1, 2018:
Bidder
Engineers Estimate
CNI Conco West, Inc.
Ford Construction
AM Stephens Const. Co.
Steve P. Rados, Inc.
Location
Manteca
Lodi
Lodi
Santa Ana
Base Bid
$3,751,950
$3,367,500
$3,631,890
$3,748,985
$4,092,000
Alternate Bid
$150,000
$106,700
$145,000
$130,400
$140,000
Total Bid
$3,901,950
$3,474,200
$3,776,890
$3,879,385
$4,232,000
CNI Conco West's Receipt of Addendum No. 2 was not located at the time their bid was publically
opened and read. City of Lodi Staff opening the bids was unable to locate the Receipt of Addendum No.
2 and requested the assistance of the representative for CNI Conco West to locate the receipt. CNI
Conco West's representative was also unsuccessful. At that time, CNI Conco West was deemed non-
responsive for not including Receipt of Addendum No. 2 with their bid and the next lowest bidder, Ford
Construction, of Lodi, was deemed the apparent lowest responsive bidder. Approximately one hour after
the public bid opening, the Receipt of Addendum No. 2 for CNI Conco West was located with their
submitted bid, sandwiched between two pieces of paper. It is unknown how both City Staff and the CNI
Conco West representative missed the Receipt of Addendum No. 2 during the bid opening.
Staff recommends rejecting all bids, approving plans and specifications, and authorizing re -advertisement
for bids for White Slough Water Pollution Control Facility Storage Expansion and Surface, Agricultural,
and Groundwater Improvements Project.
The specifications are on file in the Public Works Department. The planned re -bid opening date is March
29, 2018. The estimate remains at $3,700,000.
APPROVED:
Stephen Schwabauer, ity Manager
K:\WP\PROJECTS\SEWER\WSWPCF\WSWPCF Storage Expansion\CSA — Reject-Rebid.doc
3/1/2018
Adopt Resolution Rejecting All Bids, Approving Plans and Specifications, and Authorizing Re -Advertisement for Bids for White Slough Water Pollution Control Facility
Storage Expansion and Surface, Agricultural, and Groundwater Improvements Project
March 7, 2018
Page 2
FISCAL IMPACT:
The cost for this work is programmed in the Fiscal Year 2017/18 budget.
The City's cost share is 25 percent and the remaining 75 percent will be
reimbursed through the Proposition 84 Grant.
FUNDING AVAILABLE: Funding will be identified at project award.
Charles E. Swimley, .7r.
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
CES/GW/tdb
K:\WP\PROJECTS\SEWER\WSWPCF\WSWPCF Storage Expansion\CSA— Reject-Rebid.doc 3/1/2018
RESOLUTION NO. 2018-36
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING ALL
BIDS; APPROVING PLANS AND SPECIFICATIONS; AND
AUTHORIZING RE -ADVERTISEMENT FOR BIDS FOR
WHITE SLOUGH WATER POLLUTION CONTROL FACILITY
STORAGE EXPANSION AND SURFACE, AGRICULTURAL, AND
GROUNDWATER IMPROVEMENTS PROJECT
WHEREAS, Council approved the plans and specifications and authorized
advertisement for bids for the White Slough Water Pollution Control Facility Storage Expansion
and Surface, Agricultural, and Groundwater Improvements Project on January 17, 2018; and
WHEREAS, the project includes a 300 -acre-foot capacity storage pond, pipelines, pump
station, a flow monitoring/control structure, modifications to existing structures,
electrical/instrumentation improvements, and associated work as described in the project plans
and specifications; and
WHEREAS, this project had a mandatory pre-bid meeting that was attended by
19 contractors. The City received the following four bids on March 1, 2018:
Bidder Base Bid Alternate Bid Total Bid
CNI Conco West, Inc. $3,367,500 $106,700 $3,474,200
Ford Construction $3,631,890 $145,000 $3,776,890
AM Stephens Const. Co. $3,748,985 $130,400 $3,879,385
Steve P. Rados, Inc. $4,092,000 $140,000 $4,232,000
WHEREAS, Receipt of Addendum No. 2 from CNI Conco West, of Manteca, was not
located at the time their bid was publicly opened and read. City of Lodi staff opening the bids
was unable to locate the Receipt of Addendum No. 2 and requested the assistance of the
representative for CNI Conco West to locate the receipt. CNI Conco West's representative was
also unsuccessful. At that time, CNI Conco West was deemed non-responsive for not including
Receipt of Addendum No. 2 with their bid and the next lowest bidder, Ford Construction, of Lodi,
was deemed the apparent lowest responsive bidder. Approximately one hour after the public
bid opening, the Receipt of Addendum No. 2 for CNI Conco West was located with their
submitted bid, sandwiched between two pieces of paper. It is unknown how both City staff and
the CNI Conco West representative missed the Receipt of Addendum No. 2 during the bid
opening; and
WHEREAS, staff recommends rejecting all bids, approving plans and specifications, and
authorizing re -advertisement for bids for White Slough Water Pollution Control Facility Storage
Expansion and Surface, Agricultural, and Groundwater Improvements Project.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby reject all
bids; approve plans and specifications; and authorize re -advertisement for bids for White Slough
Water Pollution Control Facility Storage Expansion and Surface, Agricultural, and Groundwater
Improvements Project.
Dated: March 7, 2018
I hereby certify that Resolution No. 2018-36 was passed and adopted by the City
Council of the City of Lodi in a special meeting held March 7, 2018, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Mounce, and Mayor Nakanishi
NOES: COUNCIL MEMBERS — Johnson
ABSENT: COUNCIL MEMBERS — Kuehne
ABSTAIN: COUNCIL MEMBERS — None
NNIFEFERRAIOLO
City Clerk
2018-36