HomeMy WebLinkAboutAgenda Report - February 21, 2018 C-08CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C-8
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for Alley Improvement Project — Phase 6
to A. M. Stephens Construction Company, Inc., of Lodi ($150,815)
MEETING DATE: February 21, 2018
PREPARED BY: Public Works Director
RECOMMENDED ACTION:
Adopt resolution awarding contract for Alley Improvement Project —
Phase 6 to A. M. Stephens Construction Company, Inc., of Lodi, in
the amount of $150,815.
BACKGROUND INFORMATION: This City has reconstructed various alleys over the past seven
years. The projects have typically included between one and
two alleys per year, depending on funding levels. Specific
projects are selected based on a citywide alley condition assessment list and are rated based on the
pavement condition and drainage problems. Alley projects located in future phases of the water
meter program are either improved concurrently with the specific water meter phase or are deferred
until after it is completed in order to prevent new alley improvements from being disturbed.
The alley selected for Phase 6 is located north of Elm Street between Hutchins Street and Lee
Avenue, as shown on Exhibit A. The project includes approximately 8,600 square feet of pavement
removal and replacement, 1,200 square feet of concrete removal and replacement with 700 square
feet of new alley approach, 300 square feet of sidewalk and 400 feet of concrete valley gutter;
installation of a new storm system including 150 feet of storm drain line, one catch basin, and one
manhole, and other incidental and related work, all as shown on the plans and specifications for the
above project.
Plans and specifications for this project were approved on November 1, 2017. The City received the
following eight bids for this project on January 17.
Bidder Location
Engineer's Estimate
A.M. Stephens Construction
Tom Mayo Construction
Taylor Backhoe Service
B & M Builders, Inc.
George Reed, Inc.
Richard Townsend Constr.
Central Valley Engineering
& Asphalt
FBD Vanguard Constr.
Lodi
Stockton
Merced
Rancho Cordova
Modesto
Oakdale
Roseville
Livermore
Bid
$145,932.50
$150,814.55
$157,884.00
$191,480.80
$194,205.00
$198,761.00
$277,247.00
$290,545.00
$323,436.80
Above/(Below)
Engineer's Estimate
$4,882.05
$11,951.50
$45,548.30
$48,272.50
$52,828.50
$131,314.50
$144,612.50
$177,504.30
APPROVED:
waba * ity Manager
K:\WP\PROJECTS\STREETS\Alley Reconstruction Phase 6 (2018)\CAward.doc 2/7/2018
Adopt Resolution Awarding Contract for Alley Improvement Project — Phase 6 to A M. Stephens Construction Company, Inc., of Lodi ($150,815)
February 21, 2018
Page 2
Staff recommends awarding
Construction Company, Inc.,
FISCAL IMPACT:
FUNDING AVAILABLE:
contract for Alley Improvement Project — Phase 6 to A. M. Stephens
of Lodi, in the amount of $150,815.
The project will reduce maintenance costs in the reconstructed alleys
and continues the City's efforts to systematically reconstruct alleys
within the Community Development Block Grant service area. This
project does not impact the General Fund.
This project will be funded by 2017-18 Community
Development Block Grant funds (Project 17.02) - $188,177
all-evx,;)6
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr
Public Works Director
Prepared by Jimi Billigmeier, Associate Civil Engineer
CES/JB/tdb
Attachments
cc: CDBG Program Specialist
A.M. Stephens Construction Company, Inc.
K:\WP\PROJECTS\STREETSWIIey Reconstruction Phase 6 (2018)\CAward.doc 2/7/2018
Alley Improvement Project - Phase 6
Exhibit A
Legend
L
Project Location
f
Lockeford St.
1111
300 150
0
300
Feet
Elm St.
la
1
Pine St.
y
V
L
.c
V
ALLEY IMPROVEMENT PROJECT — PHASE 6
Alley North of Elm St, Hutchins to Lee CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and A. M. STEPHENS CONSTRUCTION CO., INC., a
California corporation, herein referred to as the "Contractor."
WITNESSETH
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
Federal Labor Standards Provisions
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
CONTRACT.doc
4.1
01/18/18
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary to improve the existing alley north of Elm Street between
Hutchins Street and Lee Avenue, with approximately 8,800 square feet of pavement
removal and replacement, 600 square feet of new alley approach, 300 square feet of
sidewalk, 1,100 square feet of residential driveway, 700 feet of miscellaneous curb
and/or gutter, and other incidental and related work, all as shown on the plans and
specifications for the above project.
See Section 6-07 "Description of Bid Items" and Drawing No. 017D011 for additional
information.
BID ITEMS
Item
Description
Qty
Unit
Unit Price
Total
1
Mobilization and Temporary Facilities
1
LS
$1,500.00
$1,500.00
2
Demolition, Clearing, Grubbing, and
Grading
1
LS
$52,000.00
$52,000.00
3
Construct Alley Approach
619
SF
$12.65
$7,830.35
4
Construct Concrete Residential
Driveway
1,077
SF
$9.20
$9,908.40
5
Construct Concrete Sidewalk
290
SF
$13.80
$4,002.00
6
Construct Concrete Curb
125
LF
$31.00
$3,875.00
7
Construct Concrete Curb and Gutter
489
LF
$43.70
$21,369.30
8
Construct Concrete Varied Width
Gutter
69
LF
$47.00
$3,243.00
9
Construct Pavement Section
8,250
SF
$3.15
$25,987.50
10
Construct Pavement Repair
511
SF
$9.00
$4,599.00
11
Relocate Water Meter Boxes
4
EA
$2,000.00
$8,000.00
12
Relocate Wastewater Cleanout
1
EA
$2,000.00
$2,000.00
13
Landscape Modifications
1
LS
$5,700.00
$5,700.00
14
Provide Monument Preservation
1
LS
$800.00
$800.00
CONTRACT doc
4.2
TOTAL BID: $ 150,814.55
01/18/18
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract
within 15 calendar days after the City Manager has executed the contract and to
diligently prosecute to completion within 35 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following
• No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
CONTRACT doc
4.3
01/18/18
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR CITY OF LODI, a municipal corporation
By:
STEPHEN SCHWABAUER
City Manager
By: Date:
Title
Attest:
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
CONTRACT.doc
JANICE D. MAGDICH
City Attorney
4.4
01/18/18
RESOLUTION NO. 2018-20
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT FOR ALLEY IMPROVEMENT PROJECT — PHASE 6 TO
A. M. STEPHENS CONSTRUCTION COMPANY, INC., OF LODI
WHEREAS, in answer to notice duly published in accordance with law and the order of this
City Council, sealed bids were received and publicly opened on January 17, 2018, at 11:00 a.m.,
for the Alley Improvement Project — Phase 6, described in the plans and specifications therefore
approved by the City Council on November 1, 2017; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder Bid
A.M. Stephens Construction, Inc.
Tom Mayo Construction
Taylor Backhoe Service
B & M Builders, Inc.
George Reed, Inc.
Richard Townsend Construction
Central Valley Engineering & Asphalt
FBD Vanguard Construction
$150,814.55
$157,884.00
$191,480.80
$194,205.00
$198,761.00
$277,247.00
$290,545.00
$323,436.80
WHEREAS, staff recommends that the City Council award the contract for Alley
Improvement Project — Phase 6 to the low bidder, A. M. Stephens Construction Company, Inc., of
Lodi, in the amount of $150,815.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the
contract for Alley Improvement Project — Phase 6 to the low bidder, A. M. Stephens Construction
Company, Inc., of Lodi, California, in the amount of $150,815; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract on behalf of the City of Lodi.
Dated: February 21, 2018
I hereby certify that Resolution No. 2018-20 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held February 21, 2018 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
,
NIFEFERRAIOLO
ity Clerk
2018-20