HomeMy WebLinkAboutAgenda Report - February 7, 2018 C-06AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA TITLE: Adopt Resolution Awarding Bids for the Purchase of 65 Pad -mount Transformers
from ERMCO of Dyersburg, Tenn. ($170,363.53) and Howard Industries of Laurel,
Miss. ($11,170.44)
MEETING DATE: February 7, 2018
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution awarding bids for the purchase of 65 pad -mount
transformers from ERMCO of Dyersburg, Tenn. in the amount of
$170,363.53 and Howard Industries of Laurel, Miss. in the amount
of $11,170.44.
BACKGROUND INFORMATION: On December 20, 2017 the City Council authorized the
advertisement of bids to replenish inventory consumed as a result of
ongoing maintenance and development projects.
The Electric Utility advertised bids to purchase 65 pad -mount transformers. On December 27, 2017 bids
were opened with four suppliers submitting proposals as shown in Exhibit -1. Lifecycle costs (total
purchase price plus cost of operation based on estimated power loss during the projected life of the
transformer) were evaluated. Staff reviewed the proposals and deemed the following as the lowest
responsive bids and compliant with the approved specifications.
Description
Qty.
Supplier
Amount ($)
37 kVA 1 -phase 120/240V
7
Howard Industries
11,170.44
50 kVA 1 -phase 120/240V
50
ERMCO
92,072.38
100 kVA 1 -phase 120/240V
1
ERMCO
2,746.55
150 kVA 3-phase 120/208V
2
ERMCO
12,615.37
500 kVA 3-phase 120/208V
3
ERMCO
33,582.44
300 kVA 3-phase 277/480V
1
ERMCO
8,166.37
1,500 kVA 3-phase 277/480V
1
ERMCO
21,180.42
FISCAL IMPACT:
Procurement cost is $181,533.97. Total lifecycle cost is $290,316.47.
FUNDING AVAILABLE: Included in FY2017/18 Budget Account No. 500.13496.
Andrew Keys
Deputy City Manager/Internal Services Director
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Eli beth A. Kirkley
EI ctric Utility Director
PREPARED BY: Hasan Shahriar, P.E., Senior Power Engineer
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APPROVED:
Stephen Schwab- - - , City Manager
Exhibit 1
Winning bid total $
170,363.53
11,170.44
ERMCO
Anixter
Pacific Utilities
Howard Industries
Description
Qty
Bid ($)
Life -cycle cost ($)
Bid ($)
Life -cycle cost ($)
Bid ($)
Life -cycle cost ($)
Bid ($)
Life -cycle cost ($)
37 kVA 1 -phase 120/240
7
12,060.46
17,599.21
13,636.84
20,041.84
16,291.80
21,279.30
11,170.44
16,919.19
50 kVA 1 -phase 120/240
50
92,072.38
142,509.88
103,655.50
158,593.00
117,178.13
164,178.13
4.102,416.38
151,916.38
100 kVA 1 -phase 120/240
1
2,746.55
4,386.55
2,772.41
4,662.41
3,313.31
4,947.06
3,706.60
5,401.60
150 kVA 3-phase 120/208
2
12,615.37
18,520.37
19,084.68
25,264.68
15,128.10
19,220.60
14,839.33
20,704.33
500 kVA 3-phase 120/208
3
33,582.44
56,828.69
51,399.98
75,369.98
39,484.99
61,129.99
41,165.89
63,193.39
300 kVA 3-phase 277/480
1
8,166.37
12,705.12
11,826.64
17,042.89
8,937.86
13,730.36
10,213.62
15,062.37
1500 kVA 3-phase 277/480
1
21,180.42
38,446.67
31,698.97
50,521.44
23,624.19
40,804.19
29,493.33
47,223.33
Winning bid total $
170,363.53
11,170.44
RESOLUTION NO. 2018-09
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE
PURCHASE OF PADMOUNT TRANSFORMERS FROM
ERMCO OF DYERSBURG, TENNESSEE, AND
HOWARD INDUSTRIES, OF LAUREL, MISSISSIPPI
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on December 27, 2017, at
11:00 a.m. for the purchase of sixty-five (65) pad -mount transformers for the Electric Utility
Department, described in the specifications therefore approved by the City Council on
December 20, 2017; and
WHEREAS, said bids have been compared as to life -cycle costs, checked, and
tabulated and a report thereof filed with the City Manager; and
WHEREAS, the bids meeting the City's specifications with the lowest estimated life-
cycle costs are shown below:
Description
37 kVA 1 -phase 120/240V
50 kVA 1- • hase 120/240V
100 kVA 1 -phase 120/240V
Qty. Supplier
7 Howard Industries
50 ERMCO
150 kVA 3-phase 120/208V
Amount ($)
11,170.44
1 ERMCO
2 ERMCO
500 kVA 3 phase 120/208V
300 kVA 3-phase 277/480V
92,072.38
2,746.55
3 ERMCO
12,615.37
1 ERMCO
1,500 kVA 3-phase 277/480V
1 ERMCO
33, 582.44
8,166.37
21,180.42
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve
the purchase of fifty-eight (58) pad -mount transformers from ERMCO, of Dyersburg,
Tennessee, in the amount of $170,363.53; and seven (7) pad -mount transformers from
Howard Industries, of Laurel, Mississippi, in the amount of $11,170.44.
Dated: February 7, 2018
I hereby certify that Resolution No. 2018-09 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held on February 7, 2018, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NNIFER FERRAIOLO
ity Clerk
2018-09