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Home My WebLink AboutAgenda Report - February 7, 2018 C-04TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C-4 AGENDA TITLE: Adopt Resolution Authorizing City Manager to Waive the Bid Process and Purchase One Vac -Con Combination Sewer and Storm Drain Cleaner, Mounted on a Freightliner Truck Chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, Utilizing the Competitively Bid National Joint Powers Alliance Contract No. 022014 -AMI ($448,934) MEETING DATE: February 7, 2018 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to waive the bid process and purchase one Vac -Con combination sewer and storm drain cleaner, mounted on a Freightliner truck chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, utilizing the competitively bid National Joint Powers Alliance Contract No. 022014 -AMI, in the amount of $448,934. BACKGROUND INFORMATION: Unit No. 44-038, a 1998 Vac -Con, combination sewer and drain cleaner, has exceeded the life expectancy for this type of equipment (Exhibit A). Total repair cost for 44-038 has reached $263,537 and the vehicle is frequently out of service due to mechanical breakdowns. In Fiscal Year 2014/15, this Vac -Con was scheduled for replacement when a new combination sewer and drain cleaner was purchased. Collection systems (sanitary sewer) and stormwater systems are frequently challenged with increasing State and Federal regulations. Regular sewer and storm line cleaning has been proven to be one of the most effective practices in maintaining a reliable and regulatory -compliant wastewater and storm drain conveyance system. Line cleaning is the best way to eliminate blockages, reduce Sanitary Sewer Overflows (SSO's), and prevent flooding in the storm water system. The City is beginning to see steady growth to its infrastructure. Since 2003, the stormwater system has increased by 18 percent and the collection system has seen an increase of 10 percent. The increase amounts to approximately 40 miles of pipeline combined. To improve line cleaning productivity, the Public Works Department re -assigned 44-038 to augment the wastewater utility's fleet of two newer sewer/drain cleaners. Utilizing a three Vac -Con fleet since 2014, City crews have been able to clean an average of 40 miles of sewer lines, or 20 percent, of the wastewater system per year because the third Vac -Con was dedicated to storm drain maintenance. This level of maintenance activity has resulted in an extremely low public SSO rate of 1.6 SSO's per 100 miles of wastewater pipe. However, with 44-038 out of service frequently, crews are now unable to sustain an acceptable level of storm drain maintenance due to Unit No. 44-038 being frequently out of service. Per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by the City Manager and City APPROVED: epfisen suer, City Manager R:\GROUPWDMIN\Council\2018\02072018\Vaccon\CCVacCon doc 1/29/2018 Sc Adopt Resolution Authorizing City Manager to Waive the Bid Process and Purchase One Vac -Con Combination Sewer and Storm Drain Cleaner, Mounted on a Freightliner Truck Chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, Utilizing the Competitively Bid National Joint Powers Alliance Contract No. 022014 -AMI ($448,934) February 7, 2018 Page 2 Council, to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally -adopted bidding or negotiation procedures. Staff recommends replacing 44-038 and waiving the bid process and purchasing one Vac -Con combination sewer and storm drain cleaner, mounted on a Freightliner truck chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, utilizing the competitively bid National Joint Powers Alliance Contract No. 022014 -AMI, in the amount of $448,934. FISCAL IMPACT: Replacing 44-038 will allow crews to maintain required sewer and storm line cleaning while reducing maintenance and repair costs. The budgeted purchase does not impact the General Fund and will assist the Municipal Utility Services Division in its continuing efforts to maintain the City of Lodi's infrastructure. FUNDING AVAILABLE: Wastewater Capitol (53199000.77040). ytkr Andrew Keys Deputy City Manager/Internal Services Director Prepared by Andrew Richle, Utilities Superintendent CES/AR/trb Attachments Ce-s;UP Charles E. Swimley, Jr. Public Works Director R:\GROUP\ADMIN\Council\2018\02072018\Vaccon\CCVacCon doc 1/29/2018 Exhibit A ��` kTENAIyC , SWIME "Customer Satisfaction .4 Is Our Goal" September 18, 2017 2360 Harvard Street • Sacramento, CA 95815 • (916) 922-1 101 • Fax: (916) 922-1034 1913 Nancita Circle • Placentia, CA 92870 • (71,4) 528-8770 • Fax: (714) 528-8744 4750 Caterpillar Rd., Unit D • Redding, CA 96003 • (530) 243-4856 • Fax: (530) 243-1447 1930 W. Winton Ave., Suite 8 • Hayward, CA 94545 • (510) 670-0230 • Fax: (510) 670-9003 www.source-mme.com • California State Contractor's License #980409 • DIR 1000004282 City of Lodi Public Works Department 1331 South Ham Lane Lodi, CA 95242-3995 Attention: Lance C. Roberts, Water/Wastewater Superintendent Tel: 209-333-6740 Fax: 209-333-6841 Iroberts@lodi.gov We are pleased to provide the enclosed contract pricing sheet off the National Joint Powers Alliance Contract No. 022014 -AMI (www.njpacoop.org), for the Model V312E/1300 Combination Sewer and Storm Drain Cleaner mounted on a new Freightliner 114SD 6x4 truck chassis for your review. Summary: Complete Unit per attached NJPA price sheet Price F.O.B. Lodi, CA $416,644.00 7.75% Sales Tax 32,289.91 Total $448,933.91 • City's Purchase Order to be prepared and sent directly to Atlantic Machinery, Inc. 2628 Garfield Avenue Silver Springs, MD 20910 M.J. Dubois (410) 924-1004 mjdubois@atlanticmachineryinc.com • Pricing includes delivery and on-site training. • Normal delivery 150-240 days A.R.O., depending on truck chassis, availability. • Terms per NJPA Program. Thank you for your interest in this fine product. Should you have any questions or need additional information, please let us know. We look forward to being of service. Sincerely, Iyl tet pa aintendri e Equipment, Inc. es. WFieeier, eneral Manager 9/18/17 Customer: CITY OF LODI W/--stor:d VAOCM MORE TO YOU COMBINATION JET/VACUUM SEWER CLEANER NJPA CONTRACT: 022014 -AMI Shipping: CALIFORNIA Requirement Specification Combination jet/vacuum sewer cleaner with all standard equipment V312E/1300 Freightliner Model 114SD 6x4 chassis with 370 HP diesel engine, Allison Automatic transmission, and A/C Body mounting on Chassis 10' Aluminum Telescoping boom with joy stick and remote pendant control (telescopes hydraulically 10' forward from the stowed position) -8" diameter intake hose and boom, travel tie down post with latch Front Articulating hydraulic hose reel with 800' X 1" Jet Hose capacity (swings 3' out beyond side of truck chassis) with manual hose rewind guide 1300 Gallon polyethylene water tank capacity with 10 year warranty 12 Cubic yard capacity debris tank 3/16" corten steel, (5 year warranty) with full opening rear door (minimum 50 degree debris tank dumping, power up and down Automatic vacuum breaker (prevents operation when full and contains debris when moving unit) and overfill protection 800' of 1" x 3000 PSI jet hose Auxiliary engine (water pump operation) John Deere 6 -cylinder Tier IV 185 HP 3 -Stage centrifugal compressor creating 200" vacuum and 0-8000 CFM Hydraulic tail gate door latches with hydraulic door grabber and safety latch Hydrostatic drive of vacuum system Front tow eyes Giant water pump rated 80 GPM @ 3000 PSI with smooth continuous pressure 6" knife valve in lieu of 5" butterfly valve Built in body prop Page 1 of 4 Requirement Specification Rear splash shield, rear flange mounted Rubber pad on standard deflector 2 '/z" water drain gate valve assembly 50' Retractable hand gun hose reel with hose Debris body power flushout system Hydro -Excavation system Variable flow valve Water pump remote oil drain Aluminum dual roller level wind guide Auxiliary engine remote oil drain Two cone storage racks Heavy duty "Wear Back" elbow Long handle storage, PVC Remote debris tank grease zerk assembly Remote boom grease zerk assembly Hand held LED spot light Four strobes, 2 front bumper, 2 rear bumper LED Arrow stick LED boom mounted flood lights with limb guards LED flood light - auxiliary engine area LED flood light - Level wind area with limb guard LED mid body mounted flood lights LED rear mounted flood lights with guards Two LED strobes with limb guards, rear mounted LED mid body mounted LED strobes Two mirror mounted LED strobes with guards Page 2 of 4 Requirement Specification Low water alarm with light Traffic camera system Rear location traffic camera Omnibus Precision Power electronic controller system Additional water tank sight gauge 1" x 15' leader hose 3/4" x 20' leader hose Additional pipe rack Lazy Susan Pipe Rack (5 tubes) Two 24" x 18" x 18" aluminum rear tool boxes Two standard ENZ nozzles, one sanitary (egg) and one Chisel point penetrator ICC lighting Hose guide (tiger tail) for hose protection, hydrant wrench, 25' of fill hose 20 gpm @ 600 PSI wash down system with hand gun and 25' of %" hand gun hose Paint : Body unit : Candy Apple Red Safety Striping package - White or blue Air ride passenger seat Chassis parts catalog Chassis operator manual Chassis parts manual on CD Chassis service manual on CD Remote chassis engine start switch Local dealer pre delivery and inspection On site customer training TOTAL DISCOUNTED CONTRACT PRICE PER UNIT $416,644.00 Page 3 of 4 Requirement Specification Sales Tax - 7.75% $32,289.91 TOTAL PRICE OFFERED TO NJPA MEMBER WITH TAX $448,933.91 Delivery is Days after receipt of order. NJPA CONTRACT NO 022014 -AMI VENDOR/CONTRACT HOLDER: ATLANTIC MACHINERY, INC 2628 GARFIELD AVE SILVER SPRING, MD 20910 CONTACT: M.J. DUBOIS EMAIL MJDUBOISAATLANTICMACHINERYINC.COM PHONE: 410-924-1004 Page 4 of 4 RESOLUTION NO. 2018-07 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO WAIVE THE BID PROCESS AND PURCHASE ONE VAC -CON COMBINATION SEWER AND STORM DRAIN CLEANER, MOUNTED ON A FREIGHTLINER TRUCK CHASSIS, FROM MUNICIPAL MANAGEMENT EQUIPMENT, INC., OF SACRAMENTO, UTILIZING THE COMPETITIVELY -BID NATIONAL JOINT POWERS ALLIANCE CONTRACT NO. 022014 -AMI WHEREAS, sewer and storm line cleaning continues to be one of the most critical best management practices in maintaining a healthy infrastructure; and WHEREAS, since 2003, the stormwater system has increased by 18 percent and the collection system has seen an increase of 10 percent; and WHEREAS, per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by the City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally - adopted bidding or negotiation procedures; and WHEREAS, staff recommends that the City Council authorize the City Manager to waive the bid process and purchase one Vac -Con combination sewer and storm drain cleaner, mounted on a Freightliner truck chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, utilizing the competitively -bid National Joint Powers Alliance Contract No. 022014 -AMI, in the amount of $448,934. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to waive the bid process and purchase one Vac -Con combination sewer and storm drain cleaner, mounted on a Freightliner truck chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, California, utilizing the competitively -bid National Joint Powers Alliance Contract No. 022014 -AMI, in the amount of $448,934. Dated: February 7, 2018 I hereby certify that Resolution No. 2018-07 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 7, 2018 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, Mounce, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None ENNIFEf2 M. FERRAIOLO City Clerk 2018-07