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HomeMy WebLinkAboutAgenda Report - January 17, 2018 C-07TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM c-7 AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with Robertson -Bryan, Inc., of Elk Grove, for Aeration Basin Membrane Diffuser Survey of Technologies and Preliminary Engineering Evaluation Services ($35,000) MEETING DATE: January 17, 2018 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Professional Services Agreement with Robertson -Bryan, Inc., of Elk Grove, for aeration basin membrane diffuser survey of technologies and preliminary engineering evaluation services, in the amount of $35,000. BACKGROUND INFORMATION: There are six aeration basins measuring 30 feet wide, 135 feet long, and 18 feet deep at the White Slough Water Pollution Control Facility (WSWPCF). The basins are a part of the secondary treatment process that supply dissolved oxygen for the micro-organisms that work to reduce concentrations of nitrogen and ammonia in the wastewater. Each of the six aeration basins (AB) is equipped with an array of four -foot by 12 -foot membrane diffuser panels that were installed in 2004. The membrane diffuser panels are designed to distribute very fine, diffused air bubbles to efficiently supply the required dosage of dissolved oxygen for treatment, as shown in Exhibit A. Over time, the small holes in the membrane material become obstructed and/or the membrane material fails due to fatigue associated with the air pressure being generated from the blowers supplying the air. To maintain or replace the membranes, each basin must be drained and cleaned, then each membrane panel must be lifted out of the basin by crane and transferred to the shop for replacement. Since each of the six basins have between 32 and 65 membrane panels, the maintenance effort consumes a significant amount of time and resources. The scope of the membrane diffuser survey and preliminary engineering evaluation includes a survey of other wastewater treatment plants in the Central Valley region to identify their aeriation basin membrane diffuser type, performance, and maintenance requirements; investigate new, more efficient aeriation technologies that require less maintenance effort and to perform preliminary engineering analyses to assess their feasibility for use in the WSWPCF treatment process. Staff recommends authorizing City Manager to execute Professional Services Agreement with Robertson -Bryan, Inc. of Elk Grove, for aeration basin membrane diffuser survey of technologies and preliminary engineering evaluation services, in the amount of $35,000. APPROVED: en Schwabauti City Manager R:\GROUPWDMIN\Council\2017\12202017\RBI\CC.doc 1/8/2018 Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with Robertson -Bryan, Inc , of Elk Grove, for Aeration Basin Membrane Diffuser Survey of Technologies and Preliminary Engineering Evaluation Services ($35,000) January 17, 2018 Page 2 FISCAL IMPACT: This evaluation is expected to identify more efficient and less labor intensive aeration systems for use at WSWPCF, resulting in potential operational savings. This expenditure does not impact the General Fund. FUNDING AVAILABLE: Wastewater Plant Operating Fund (53053003.72450) - $35,000 )6./2 Andrew Keys Deputy City Manager/Internal Services Director Charles E. Swimley, Jr. Public Works Director Prepared by Karen D. Honer, Wastewater Plant Superintendent CES/KDH/trb Attachments R:\GROUPWDMIN\Council\2017\12202017\RBI\CC doc 12/28/2017 Exhibit A Existing Membrane Diffuser Panels AGREEMENT FOR PROFESSIONAL SERVICES ARTICLE 1 PARTIES AND PURPOSE Section 1.1 Parties THIS AGREEMENT is entered into on . 20 , by and between the CITY OF LODI, a municipal corporation (hereinafter "CITY"), and ROBERTSON -BRYAN, INC., a California corporation (hereinafter "CONTRACTOR"). Section 1.2 Purpose CITY selected the CONTRACTOR to provide the services required in accordance with attached Scope of Services, Exhibit A, attached and incorporated by this reference. CITY wishes to enter into an agreement with CONTRACTOR for aeration basin membrane diffuser survey of technologies and preliminary engineering evaluation services for White Slough Water Pollution Control Facility (hereinafter "Project") as set forth in the Scope of Services attached here as Exhibit A. CONTRACTOR acknowledges that it is qualified to provide such services to CITY. ARTICLE 2 SCOPE OF SERVICES Section 2.1 Scope of Services CONTRACTOR, for the benefit and at the direction of CITY, shall perform the Scope of Services as set forth in Exhibit A. Section 2.2 Time For Commencement and Completion of Work CONTRACTOR shall commence work pursuant to this Agreement, upon receipt of a written notice to proceed from CITY or on the date set forth in Section 2.6, whichever occurs first, and shall perform all services diligently and complete work under this Agreement based on a mutually agreed upon timeline or as otherwise designated in the Scope of Services. CONTRACTOR shall submit to CITY such reports, diagrams, drawings and other work products as may be designated in the Scope of Services. CONTRACTOR shall not be responsible for delays caused by the failure of CITY staff to provide required data or review documents within the appropriate time frames. The review time by CITY and any other agencies involved in the project shall not be counted against CONTRACTOR's contract performance period. Also, any delays due to 1 weather, vandalism, acts of God, etc., shall not be counted. CONTRACTOR shall remain in contact with reviewing agencies and make all efforts to review and return all comments. Section 2.3 Meetings CONTRACTOR shall attend meetings as may be set forth in the Scope of Services. Section 2.4 Staffing CONTRACTOR acknowledges that CITY has relied on CONTRACTOR's capabilities and on the qualifications of CONTRACTOR's principals and staff as identified in its proposal to CITY. The Scope of Services shall be performed by CONTRACTOR, unless agreed to otherwise by CITY in writing. CITY shall be notified by CONTRACTOR of any change of Project Manager and CITY is granted the right of approval of all original, additional and replacement personnel at CITY's sole discretion and shall be notified by CONTRACTOR of any changes of CONTRACTOR's project staff prior to any change. CONTRACTOR represents it is prepared to and can perform all services within the Scope of Services (Exhibit A) and is prepared to and can perform all services specified therein. CONTRACTOR represents that it has, or will have at the time this Agreement is executed, all licenses, permits, qualifications, insurance and approvals of whatsoever nature are legally required for CONTRACTOR to practice its profession, and that CONTRACTOR shall, at its own cost and expense, keep in effect during the life of this Agreement all such licenses, permits, qualifications, insurance and approvals, and shall indemnify, defend and hold harmless CITY against any costs associated with such licenses, permits, qualifications, insurance and approvals which may be imposed against CITY under this Agreement. Section 2.5 Subcontracts Unless prior written approval of CITY is obtained, CONTRACTOR shall not enter into any subcontract with any other party for purposes of providing any work or services covered by this Agreement. Section 2.6 Term The term of this Agreement commences on January 1, 2018 and terminates upon the completion of the Scope of Services or on December 31, 2019, whichever occurs first. Section 2.7 Option to Extend Term of Agreement 2 At its option, City may extend the term of this Agreement for an additional one (1) one (1) -year extension; provided, City gives Contractor no less than thirty (30) days written notice of its intent prior to expiration of the existing term. In the event City exercises any option under this paragraph, all other terms and conditions of this Agreement continue and remain in full force and effect. The total duration of this Agreement, including the exercise of any option under this paragraph, shall not exceed three (3) years. ARTICLE 3 COMPENSATION Section 3.1 Compensation CONTRACTOR's compensation for all work under this Agreement shall conform to the provisions of the Fee Proposal, attached hereto as Exhibit B and incorporated by this reference. CONTRACTOR shall not undertake any work beyond the scope of this Agreement unless such additional work is approved in advance and in writing by CITY. Section 3.2 Method of Payment CONTRACTOR shall submit invoices for completed work on a monthly basis, or as otherwise agreed, providing, without limitation, details as to amount of hours, individual performing said work, hourly rate, and indicating to what aspect of the Scope of Services said work is attributable. CONTRACTOR's compensation for all work under this Agreement shall not exceed the amount of the Fee Proposal. Section 3.3 Costs The Fee Proposal shall include all reimbursable costs required for the performance of the Scope of Services. Payment of additional reimbursable costs considered to be over and above those inherent in the original Scope of Services shall be approved in advanced and in writing, by CITY. Section 3.4 Auditing CITY reserves the right to periodically audit all charges made by CONTRACTOR to CITY for services under this Agreement. Upon request, CONTRACTOR agrees to furnish CITY, or a designated representative, with necessary information and assistance needed to conduct such an audit. CONTRACTOR agrees that CITY or its delegate will have the right to review, obtain and copy all records pertaining to performance of this Agreement. CONTRACTOR agrees to provide CITY or its delegate with any relevant information 3 requested and shall permit CITY or its delegate access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this requirement. CONTRACTOR further agrees to maintain such records for a period of three (3) years after final payment under this Agreement. ARTICLE 4 MISCELLANEOUS PROVISIONS Section 4.1 Nondiscrimination In performing services under this Agreement, CONTRACTOR shall not discriminate in the employment of its employees or in the engagement of any sub CONTRACTOR on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, age, or any other criteria prohibited by law. Section 4.2 ADA Compliance In performing services under this Agreement, CONTRACTOR shall comply with the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well as all applicable regulations and guidelines issued pursuant to the ADA. Section 4.3 Indemnification and Responsibility for Damage CONTRACTOR to the fullest extent permitted by law, shall indemnify and hold harmless CITY, its elected and appointed officials, directors, officers, employees and volunteers from and against any claims, damages, losses, and expenses (including reasonable attorney's fees and costs), arising out of performance of the services to be performed under this Agreement, provided that any such claim, damage, loss, or expense is caused by the negligent acts, errors or omissions of CONTRACTOR, any subcontractor employed directly by CONTRACTOR, anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable, except those injuries or damages arising out of the active negligence, sole negligence, or sole willful misconduct of the City of Lodi, its elected and appointed officials, directors, officers, employees and volunteers. CITY may, at its election, conduct the defense or participate in the defense of any claim related in any way to this indemnification. If CITY chooses at its own election to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification, CONTRACTOR shall pay all of the costs related thereto, including without limitation reasonable attorney fees and costs. The defense and indemnification obligations 4 required by this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations set forth herein. Section 4.4 No Personal Liability Neither the City Council, nor any other officer or authorized assistant or agent or City employee shall be personally responsible for any liability arising under this Agreement. Section 4.5 Responsibility of CITY CITY shall not be held responsible for the care or protection of any material or parts of the work described in the Scope of Services prior to final acceptance by CITY, except as expressly provided herein. Section 4.6 Insurance Requirements for CONTRACTOR CONTRACTOR shall take out and maintain during the life of this Agreement, insurance coverage as set forth in Exhibit C attached hereto and incorporated by this reference. Section 4.7 Successors and Assigns CITY and CONTRACTOR each bind themselves, their partners, successors, assigns, and legal representatives to this Agreement without the written consent of the others. CONTRACTOR shall not assign or transfer any interest in this Agreement without the prior written consent of CITY. Consent to any such transfer shall be at the sole discretion of CITY. Section 4.8 Notices Any notice required to be given by the terms of this Agreement shall be in writing signed by an authorized representative of the sender and shall be deemed to have been given when the same is personally served or upon receipt by express or overnight delivery, postage prepaid, or three (3) days from the time of mailing if sent by first class or certified mail, postage prepaid, addressed to the respective parties as follows: To CITY: City of Lodi 221 West Pine Street P.O. Box 3006 Lodi, CA 95241-1910 Attn: Karen Honer To CONTRACTOR: Robertson -Bryan, Inc. 9888 Kent Street Elk Grove, CA 95624 Attn: Art O'Brien Section 4.9 Cooperation of CITY 5 CITY shall cooperate fully and in a timely manner in providing relevant information it has at its disposal relevant to the Scope of Services. Section 4.10 CONTRACTOR is Not an Employee of CITY CONTRACTOR agrees that in undertaking the duties to be performed under this Agreement, it shall act as an independent contractor for and on behalf of CITY and not an employee of CITY. CITY shall not direct the work and means for accomplishment of the services and work to be performed hereunder. CITY, however, retains the right to require that work performed by CONTRACTOR meet specific standards without regard to the manner and means of accomplishment thereof. Section 4.11 Termination CITY may terminate this Agreement, with or without cause, by giving CONTRACTOR at least ten (10) days written notice. Where phases are anticipated within the Scope of Services, at which an intermediate decision is required concerning whether to proceed further, CITY may terminate at the conclusion of any such phase. Upon termination, CONTRACTOR shall be entitled to payment as set forth in the attached Exhibit B to the extent that the work has been performed. Upon termination, CONTRACTOR shall immediately suspend all work on the Project and deliver any documents or work in progress to CITY. However, CITY shall assume no liability for costs, expenses or lost profits resulting from services not completed or for contracts entered into by CONTRACTOR with third parties in reliance upon this Agreement. Section 4.12 Confidentiality CONTRACTOR agrees to maintain confidentiality of all work and work products produced under this Agreement, except to the extent otherwise required by law or permitted in writing by CITY. CITY agrees to maintain confidentiality of any documents owned by CONTRACTOR and clearly marked by CONTRACTOR as "Confidential" or "Proprietary", except to the extent otherwise required by law or permitted in writing by CONTRACTOR. CONTRACTOR acknowledges that CITY is subject to the California Public Records Act. Section 4.13 Applicable Law, Jurisdiction, Severability, and Attorney's Fees This Agreement shall be governed by the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be venued with the San Joaquin County Superior Court. If any part of this Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict with said laws, but the remainder of this Agreement shall be in force and effect. In the 6 event any dispute between the parties arises under or regarding this Agreement, the prevailing party in any litigation of the dispute shall be entitled to reasonable attorney's fees from the party who does not prevail as determined by the San Joaquin County Superior Court. Section 4.14 City Business License Requirement CONTRACTOR acknowledges that Lodi Municipal Code Section 3.01.020 requires CONTRACTOR to have a city business license and CONTRACTOR agrees to secure such license and pay the appropriate fees prior to performing any work hereunder. Section 4.15 Captions The captions of the sections and subsections of this Agreement are for convenience only and shall not be deemed to be relevant in resolving any question or interpretation or intent hereunder. Section 4.16 Integration and Modification This Agreement represents the entire understanding of CITY and CONTRACTOR as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by both parties. Section 4.17 Contract Terms Prevail All exhibits and this Agreement are intended to be construed as a single document. Should any inconsistency occur between the specific terms of this Agreement and the attached exhibits, the terms of this Agreement shall prevail. Section 4.18 Severability The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. Section 4.19 Ownership of Documents All documents, photographs, reports, analyses, audits, computer media, or other material documents or data, and working papers, whether or not in final form, which have been obtained or prepared under this Agreement, shall be deemed the property of CITY. Upon CITY's request, CONTRACTOR shall allow CITY to inspect all such documents during CONTRACTOR's regular business hours. Upon termination or completion of services under this Agreement, all information collected, work product and documents shall be delivered by CONTRACTOR to CITY within ten (10) calendar days. 7 CITY agrees to indemnify, defend and hold CONTRACTOR harmless from any liability resulting from CITY's use of such documents for any purpose other than the purpose for which they were intended. Section 4.20 Authority The undersigned hereby represent and warrant that they are authorized by the parties to execute this Agreement. Section 4.21 Federal Transit Funding Conditions ❑ If the box at left is checked, the Federal Transit Funding conditions attached as Exhibit D apply to this Agreement. In the event of a conflict between the terms of this Agreement or any of its other exhibits, and the Federal Transit Funding Conditions, the Federal Transit Funding Conditions will control. IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Agreement as of the date first above written. CITY OF LODI, a municipal corporation ATTEST: JENNIFER M. FERRAIOLO STEPHEN SCHWABAUER City Clerk City Manager APPROVED AS TO FORM: ROBERTSON -BRYAN, INC., JANICE D. MAGDICH, City Attorney a California corporation By: By: Name: Art O'Brien Title: Principal Attachments: Exhibit A - Scope of Services Exhibit B - Fee Proposal Exhibit C - Insurance Requirements Exhibit D - Federal Transit Funding Conditions (if applicable) Funding Source: 53053003.72450 (Business Unit & Account No.) Doc ID:R:\GROUP\ADMIN\Council\2017\12202017\RBI CA:Rev.01.2015 8 7i r ROBERTSON - BRYHN, Solutions for Progress October 3, 2017 DELIVERED BY EMAIL Ms. Karen D. Honer Wastewater Plant Superintendent City of Lodi 12751 N. Thornton Road Lodi, CA 95242 Exhibit AIB Subject: Proposal for Aeration Basin Membrane Diffuser Survey of Technologies and Preliminary Engineering Evaluation Services for the White Slough Water Pollution Control Facility Dear Ms. Honer: As requested, please accept this proposal for Robertson -Bryan, Inc. (RBI) to provide professional services to the City of Lodi (City) for the aeration basin membrane diffuser services for the White Slough Water Pollution Control Facility (WPCF). The services to be provided under this proposal are designed to assist the City to improve air delivery to the aeration basins and associated improvement in dissolved oxygen control. The services performed will provide the City with an evaluation of available membrane diffuser technologies, and experiences of other dischargers in using these technologies, necessary for the City to move forward with a revised aeration basin membrane diffuser system. RBI's scope of work and budget for these services is provided below. I. SCOPE OF WORK This scope of work is organized into two project phases, as indicated below: • Phase I: Survey of Technologies • Phase II: Preliminary Engineering Evaluation The tasks associated with each phase of the project are outlined in the subsequent sections. PHASE I: SURVEY OF TECHNOLOGIES TASK 1: SITE VISIT TO CITY OF LODI WHITE SLOUGH WATER POLLUTION CONTROL FACILITY RBI will make one (1) site visit to the City of Lodi White Slough WPCF. This site visit will be used to gather detailed information regarding the aeration basin membrane diffuser system, including system setup, manufacturer provided specifications, maintenance procedures, and expected and actual performance. This information will be used to determine applicable 9888 Kent Street Phone 916 714.1801 Elk Grove CA 95624 Fax 916 714 1804 www.roberlson-blyan.com Ms. Karen Honer City of Lodi White Slough WPCF October 3, 2017 Page 2 1 ROBERTSON - BMW, INC. Solutions few Progress alternative membrane diffuser technologies and will be compared to other membrane diffuser technologies in the Technical Memorandum (TM) associated with the Phase I scope of work. TASK 2: SURVEY OF MEMBRANE DIFFUSER TECHNOLOGIES Subtask 2.1: Survey of Other Treatment Plants RBI will conduct a survey of other treatment plants in the Central Valley Region in regards to their aeration basin membrane diffusers. Information relating to membrane diffuser performance, maintenance, control, and any operational issues experience will be gathered. This information will be used for comparison to the existing membrane diffusers at the White Slough WPCF, and will be presented in the TM associated with the Phase I scope of work. Subtask 2.2: Research Membrane Diffuser Technologies RBI will perform an investigation into available membrane diffuser technologies. This task will involve reviewing available membrane diffuser technologies and discussing technologies with respective manufacturer representatives. This information will be used for comparison to the existing membrane diffusers at the White Slough WPCF, and will be presented in the TM associated with the Phase I scope of work. TASK 3: TECHNICAL MEMORANDUM Subtask 3.1: Draft Technical Memorandum RBI will prepare a draft TM summarizing the results of the efforts described in Tasks 1 and 2. The draft TM will be provided to the City for review and comment. The draft TM will be delivered to the City in Microsoft Word format, with any appendices and attachments included in PDF format. Upon review of the TM by the City, RBI will meet with City staff to discuss options evaluated and their applicability for the WPCF. The results of the meeting will be incorporated in the Final TM described below. Subtask 3.2: Final Technical Memorandum RBI will prepare a final TM, incorporating the City's revisions and comments to the draft TM. The final TM will be delivered to the City in PDF format, complete with attachments. TASK 4: PROJECT MANAGEMENT Project management time shall primarily be used by our Principal -in -charge, Art O'Brien, to coordinate and direct the project activities to assure that all tasks are conducted efficiently and effectively. In addition, this task provides time for project coordination by phone, email, and fax with other project team members, review of preliminary work products, budget and schedule tracking, and other duties to coordinate and administer the project. PHASE II: PRELIMINARY ENGINEERING EVALUATION The information presented in the TM for the Phase I work will provide the basis for the Preliminary Engineering Evaluation tasks described below for Phase II. Ms. Karen Honer City of Lodi White Slough WPCF October 3, 2017 Page 3 TASK 1: MEMBRANE DIFFUSER VENDOR COORDINATION TT ei R+m of -BRAM Inc. 11. wig Solullans for Progross RBI will engage with the membrane diffuser vendors specified in the final recommendations presented in the TM associated with Phase I, Task 3. Information gathered from membrane diffuser vendors will be sufficiently detailed to enable preliminary engineering calculations regarding membrane diffuser performance and feasibility for use at the White Slough WPCF. Engagement with vendors will be handled via phone, email, or in person meetings (if necessary). TASK 2: PRELIMINARY ENGINEERING EVALUATION Based on information gathered in Phase II, Task 1, RBI will perform a preliminary engineering evaluation for a revised membrane diffuser system at the White Slough WPCF. This evaluation will involve engineering calculations for revised membrane diffuser systems that sufficiently meet aeration basin air demands. The evaluation will also include a comparison of revised membrane diffuser systems in regards to their ability to meet required air demands, along with oxygen transfer efficiencies and fouling rates. Based on vendor - supplied information, RBI will prepare preliminary layout drawings for the revised membrane diffuser systems to demonstrate the feasibility of the revised membrane diffuser systems. RBI may request aeration system related data from the City to facilitate this evaluation. TASK 3: TECHNICAL MEMORANDUM Subtask 3.1: Draft Technical Memorandum RBI will prepare a draft TM for City review and comment summarizing the results of Tasks 1 and 2. The draft TM will be delivered to the City in Microsoft Word format, with any appendices and attachments included in PDF format. Upon review of the TM by the City, RBI will meet with City staff to discuss the membrane diffuser options evaluated and their applicability for the WPCF, and will determine a recommended revised membrane diffuser system to be specified in the Final TM associated with Subtask 3.2. The results of the meeting will be incorporated in the Final TM described below. Subtask 3.2: Final Technical Memorandum RBI will prepare a final TM, incorporating the City's revisions and comments to the draft TM, and the final recommendation for a revised membrane diffuser system. The final TM will be delivered to the City in PDF format, complete with attachments. TASK 4: PROJECT MANAGEMENT Project management time shall primarily be used by our Principal -in -charge, Art O'Brien, to coordinate and direct the project activities to assure that all tasks are conducted efficiently and effectively. In addition, this task provides time for project coordination by phone, email, and fax with other project team members, review of preliminary work products, budget and schedule tracking, and other duties to coordinate and administer the project. Ms. Karen Honer City of Lodi White Slough WPCF October 3, 2017 Page 4 II. SCHEDULE r' ' Rosen= -BRYAN, INC. Solutions for Progress RBI can begin providing professional services associated with the tasks defined herein upon receipt of a contract or written authorization to proceed. III. CONTRACT AND BILLING ARRANGEMENT RBI recommends a time -and -materials contract, not to exceed the amount shown in Attachment 1 without written authorization, to provide the professional services outlined herein (see Attachment 1 for a detailed project budget). RBI will invoice the City monthly according to the fee schedule in Attachment 2 for all RBI work activities completed in the prior month. If you have any questions regarding this proposal, please do not hesitate to contact me at (916) 405-8944. Sincerely, (6) - Art O'Brien, PE Principal Attachment 1: Budget Attachment 2: Fee Schedule Cyle Moon, EIT Project Engineer I r: ,{ I ROBERTSON - BRYON, INC. wild Solutions for Progress ATTACHMENT 1 BUDGET Aeration Basin Membrane Diffuser Surve of Technolo • ics and Prelimina En irlcerin_ Evaluation Services Robertson -Bran, Inc. Principal Engineer - Art O'Brien Project Engineer I - Cyle Moon Subtotal PROFESSIONAL SERVICES PHASE I: SURVEY OF TECHNOLOGIES Task 1: Site Visit to City of Lodi White Slough WPCF Task 2: Survey of Membrane Diffuser Technologies Subtask 2.1: Survey of Other Treatment Plants Subtask 2.2: Research Membrane Diffuser Technologies Task 3: Technical Memorandum Subtask 3.1: Draft Technical Memorandum Subtask 3.2: Final Technical Memorandum Task 4: Project Management PHASE II: PRELIMINARY ENGINEERING EVALUATION Task 1: Membrane Diffuser Vendor Coordination Task 2: Preliminary Engineering Evaluation Task 3: Technical Memorandum Subtask 3.1: Draft Technical Memorandum Subtask 3.2: Final Technical Memorandum Task 4: Project Management 6 6 2 4 2 8 8 2 4 6 $ 2,556.00 12 $ 2,028.00 8 $ 1,352.00 12 $ 3,570.00 4 $ 1,190.00 $ 1,028.00 16 $ 3,218.00 32 $ 7,464.00 16 $ 4,760.00 4 $ 1,190.00 $ 1,028.00 Total Hours: Rate: 42 $ 257 00 110 $ 169 00 Labor Subtotal: $10,794.00 $18,590.00 $29,384.00 DIRECT EXPENSES Mileage Direct Expenses Subtotal: $ $ 150.00 150.00 TOTAL CONTINGENCY TOTAL BUDGET NOT TO EXCEED 5 5 s 29,534.00 5,466.00 35,000.00 '' ROBERTSON-BRYRN, INC. �, 'N.v Solutions for Progress ATTACHMENT 2 2017 FEE SCHEDULE • Charges for project work performed by Robertson -Bryan, Inc. (RBI) will be calculated and billed at the hourly rates shown below. PROFESSIONAL SERVICES RATE/HOUR • Managing Partner $275.00 • Principal Engineer/Scientist $257.00 • Resource Director $235.00 • Associate $225.00 • Senior Engineer/Scientist II $218.00 • Senior Engineer/Scientist I $210.00 • Project Engineer/Scientist III $195.00 • Project Engineer/Scientist II $185.00 • Project Engineer/Scientist I $169.00 • Staff Engineer/Scientist II $157.00 • Staff Engineer/Scientist I $143.00 • Technical Analyst $138.00 • Graphics/GIS $127.00 • Administrative Assistant $90.00 • Intern $59.00 • Up to ten percent (10%) of subcontractor charges will be added to cover administrative costs. Hourly rates will be increased by a minimum of fifty percent (50%) for depositions, trials, and hearings. INVOICING AND PAYMENTS • Invoices will be issued on a monthly basis for all work performed on a project. Payment is due upon receipt of the invoice. EXHIBIT C NOTE: The City of Lodi is now using the online insurance program PINS Advantage. Once you have been awarded a contract you will receive an email from the City's online insurance program requesting you to forward the email to your insurance provider(s). Please see attached flyer regarding PINS Advantage. Jnsurance Requirements for Contractor The Contractor shall take out and maintain during the life of this Agreement, insurance coverage as listed below. These insurance policies shall protect Contractor and any subcontractor performing work covered by this Agreement from claims for damages for personal injury, including accidental death, as well as from claims for property damages, which may arise from Contractor's operations under this Agreement, whether such operations be by Contractor, or by any subcontractor, or by anyone directly or indirectly employed by either of them. In the event Contractor's insurance cannot fully cover any hired subconsultants, the terms of insurance herein shall be requirements for the subconsultant. The amount of such insurance shall be as follows: COMPREHENSIVE GENERAL LIABILITY $1,000,000 Each Occurrence $2,000,000 General Aggregate 2 PROFESSIONAL LIABILITY / ERRORS AND OMISSIONS $1,000,000 Each Claim/Aggregate When project specific insurance is required, all limits are to be designated strictly for the City of Lodi, its elected and appointed boards, commissions, officers, agents, employees, and volunteers. All deductibles or self-insured retentions (SIR) must be disclosed to City's Risk Manager for approval and shall not reduce the limits of liability set forth hereinabove. Insurance policies containing any deductible or SIR provision shall provide, or be endorsed to provide, that the deductible or SIR may be satisfied by either the Named Insured(s) or the City of Lodi It is required that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits set forth above, shall be available to City as an additional insured. Furthermore, the requirements for coverage and limits shall be (i) the minimum coverage and limits specified in these insurance requirements; or (ii) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the Contractor; whichever is greater. Contractor agrees and stipulates that any insurance coverage provided to the City of Lodi shall provide for a claims period following termination of coverage which is at least consistent with the claims period or statutes of limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.). A copy of the certificate(s) of insurance with the following endorsements shall be furnished to the City: (a) Additional Named Insured Endorsement Pursuant to a separate endorsement (ISO form CG 2010 (11/85) or a later version, that provides commercial general liability coverage at least as broad as this form) such insurance as is afforded by this policy shall also apply to the City of Lodi, its elected and appointed boards, commissions, officers, agents, employees, and volunteers as additional named insureds. An additional named insured endorsement is also required for Auto Liability. (b) Primary and Non -Contributory Insurance Endorsement Additional insurance coverage under the Contractor's commercial general liability and automobile liability policy shall be "primary and non-contributory" and will not seek contribution from City's insurance or self-insurance and shall be at least as broad as ISO form CG 20 01 04 13 NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and (b) above: 221 West Pine Street, Lodi, California, 95240; (2) The insurance certificate must state, on its face or as an endorsement, a description of the proiect that it is insuring. (c) Waiver of Subrogation Include a waiver of subrogation against the City of Lodi, its elected and appointed boards, commissions. officers, agents, employees, and volunteers. A waiver is required for General Liability and Auto Liability. Page 1 1 of 2 pages J Risk: rev.08 28 2017 Jnsurance Reauirements for Contractor (continued) (d) Limits of Coverage The limits of insurance coverage required may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance of Contractor shall contain, or be endorsed to contain, a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City's own insurance or self-insurance shall be called upon to protect the City as a named insured. (e) Severabilitv of Interest Clause The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall not operate to increase the limit of the company's liability under the Contractors commercial general liability and automobile liability policies. (f) Notice of Cancellation or Change in Coverage Endorsement This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 West Pine St., Lodi, CA 95240. (g) Continuity of Coverage All policies shall be in effect on or before the first day of the Term of this Agreement. At least thirty (30) days prior to the expiration of each insurance policy, Contractor shall furnish a certificate(s) showing that a new or extended policy has been obtained which meets the minimum requirements of this Agreement. Contractor shall provide proof of continuing insurance on at least an annual basis during the Term. If Contractor's insurance lapses or is discontinued for any reason, Contractor shall immediately notify the City and immediately obtain replacement insurance. (h) Failure to Comply If Contractor fails or refuses to obtain and maintain the required insurance, or fails to provide proof of coverage, the City may obtain the insurance. Contractor shall reimburse the City for premiums paid, with interest on the premium paid by the City at the maximum allowable legal rate then in effect in California. The City shall notify Contractor of such payment of premiums within thirty (30) days of payment stating the amount paid, the name(s) of the insurer(s), and rate of interest. Contractor shall pay such reimbursement and interest on the first (1st) day of the month following the City's notice. Notwithstanding any other provision of this Agreement, if Contractor fails or refuses to obtain or maintain insurance as required by this agreement, or fails to provide proof of insurance, the City may terminate this Agreement upon such breach. Upon such termination, Contractor shall immediately cease use of the Site or facilities and commence and diligently pursue the removal of any and all of its personal property from the site or facilities. (i) Qualified Insurer(s) All insurance required by the terms of this Agreement must be provided by insurers licensed to do business in the State of California which are rated at least "A-, VI" by the AM Best Ratings Guide, and which are acceptable to the City. Non -admitted surplus lines carriers may be accepted provided they are included on the most recent list of California eligible surplus lines insurers (LESLI list) and otherwise meet City requirements. Workers Comoensation Insurance The Contractor shall take out and maintain during the life of this Agreement, Worker's Compensation Insurance for all of Contractor's employees employed at the site of the project and, if any work is sublet, Contractor shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. In case any class of employees engaged in hazardous work under this Agreement at the site of the project is not protected under the Worker's Compensation Statute, the Contractor shall provide and shall cause each subcontractor to provide insurance for the protection of said employees. A waiver of subrogation is required for workers compensation insurance. This policy may not be canceled nor the coverage reduced without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 West Pine St., Lodi, CA 95240. NOTE: The City reserves the right to obtain a full certified copy of any insurance policy or endorsements required. Failure to exercise this right shall not constitute a waiver of the City's right to exercise after the effective date. Page 2 I of 2 pages Risk: rev.08.28.2017 RESOLUTION NO. 2018-03 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ROBERTSON -BRYAN, INC., OF ELK GROVE, FOR AERATION BASIN MEMBRANE DIFFUSER SURVEY OF TECHNOLOGIES AND PRELIMINARY ENGINEERING EVALUATION SERVICES WHEREAS, aeration basin membrane panels are designed to distribute very fine, diffused air bubbles to efficiently supply the required dosage of dissolved oxygen for treatment; and WHEREAS, several new and updated technologies have been developed that can minimize impact to staff and budget; and WHEREAS, staff recommends authorizing the City Manager to execute a Professional Services Agreement with Robertson -Bryan, Inc., of Elk Grove, for aeration basin membrane diffuser survey of technologies and preliminary engineering evaluation services, in the amount of $35,000. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a Professional Services Agreement with Robertson -Bryan, Inc., of Elk Grove, California, for aeration basin membrane diffuser survey of technologies and preliminary engineering evaluation services, in the amount of $35,000. Dated: January 17, 2018 I hereby certify that Resolution No. 2018-03 was passed and adopted by the City Council of the City of Lodi in a regular meeting held January 17, 2018, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mayor Nakanishi ABSTAIN: COUNCIL MEMBERS — None JENN1F City Clerk 2018-03 M. FERRAIOLO