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HomeMy WebLinkAboutAgenda Report - January 17, 2018 C-06CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM Cb TM AGENDA TITLE: Adopt Resolution Awarding Contract for Scoreboard Installation Improvements to Bockmon & Woody Electric Company, Inc., of Stockton ($15,010) MEETING DATE: January 17, 2018 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution awarding contract for Scoreboard Installation Improvements to Bockmon & Woody Electric Company, Inc., of Stockton, in the amount of $15,010. BACKGROUND INFORMATION: This project consists of four scoreboard and sponsor panel replacements. Two of the replacements will take place at the Softball Complex, one at Chapman Field, and one at Kofu Park. Replacement includes disconnecting the existing power source, removing existing scoreboards and sponsor panels, reusing the existing steel columns and footings, installing City provided wireless scoreboards and sponsor panels manufactured by Daktronics, and reconnecting to the power source and other incidental and related work, all as shown on the plans and specifications for the above project. Plans and specifications for this project were approved on November 1, 2017. The City received the following three bids for this project on December 20, 2017. Bidder Engineer's Estimate Bockmon & Woody Electric *Johnston & Sons Electric Richard Townsend Const. *Non-responsive Location Stockton Lodi Oakdale Above/(Below) Bid Engineer's Estimate $16,000.00 $15,010.00 ($990.00) $16,900.00 900.00 $23,925.00 7,925.00 The second low -bid submitted by Johnston & Sons Electric did not contain the Receipt of Addendum for Addendum No. 1 and was deemed non-responsive. Addendum No. 1 included additional mounting clamps recommended by Siegfried Engineering, Inc. to account for seismic and wind loads. Staff recommends awarding the contract for Scoreboard Installation Improvements to Bockmon & Woody Electric Company, Inc., of Stockton, in the amount of $15,010. FISCAL IMPACT: This project will have minimal impacts on annual maintenance costs. There will be a small cost savings due to the reduction of electricity required by the LED Scoreboards. This project will not impact the General Fund. APPROVED: tephen Schwaba City Manager K:\WP\PROJECTS\PARKS\Scoreboard Installation Improvements\CAward.doc 12/28/2017 Adopt Resolution Awarding Contract for Scoreboard Installation Improvements to Bockmon & Woody Electric Company, Inc., of Stockton ($15,010) January 17, 2018 Page 2 FUNDING AVAILABLE: Fiscal Year 2017/18 Budget: 43299000.77020 (PKCAP-0035) O41$- I Andrew Keys Deputy City Manager/Internal Services Director Charles E. Swimley, Jr. Public Works Director Prepared by Jimi Billigmeier, Associate Civil Engineer CES/JB/tdb Attachment cc: PRCS Director Public Works Management Analyst K:\WP\PROJECTS\PARKS\Scoreboard Installation Improvements\CAward.doc 12/28/2017 SCOREBOARD INSTALLATION IMPROVEMENTS Various Locations CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and BOCKMON & WOODY ELECTRIC CO., INC., a California corporation, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The July 1992 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the 4.1 12/20/17 general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: Perform the work necessary to replace four scoreboards and sponsor panels: two at the Softball Complex, one at Chapman Field and one at Kofu Park. Replacement shall include disconnecting the existing power source, removing scoreboards and sponsor panels, protecting in place and reusing the existing steel columns and footings, installing City provided wireless scoreboards and sponsor panels manufactured by Daktronics and reconnecting to the power source and other incidental and related work, all as shown on the plans and specifications for the above project. See Section 6-07 "Description of Bid Items" for additional information. CONTRACT ITEMS Item Description Qty Unit Unit Cost Replace two (2) Scoreboards and two 1 (2) Sponsor Panels at Softball Com lex 3 1 LS Replace one (1) Scoreboard and one 1 Sponsor Panel at Chapman Field Replace one (1) Scoreboard and two 2 S•onsor Panels at Kofu Park $5,950.00 Total $5,950.00 1 LS 1 LS $4,260.00 $4,800.00 $4,260.00 $4,800.00 TOTAL $15,010.00 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. 4.2 K.1WPIPROJECTS\PARKS\Scoreboard Installat.on Irnprovements'\.CONTRACT doc 12/20/17 ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15 calendar days after the City Manager has executed the contract and to diligently prosecute to completion within 15 CALENDAR DAYS. ARTICLE IX - State of California Senate Bill 854 requires the following. • No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. • No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. • This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 4.3 K:\.VVP\PROJECTS;PARKS\Scoreboard Installation Improvements\\CONTRACT doc 12/20/17 WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR CITY OF LODI, a municipal corporation B Title By: STEPHEN SCHWABAUER City Manager Date: Attest: JENNIFER M. FERRAIOLO City Clerk (CORPORATE SEAL) Approved As To Form: JANICE D. MAGDICH ceCity Attorney 4.4 KIWP\PROJECTSIPARKS\Scoreboard Installation lmprovements\CONTRACT doc 12/20/17 RESOLUTION NO. 2018-02 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR SCOREBOARD INSTALLATION IMPROVEMENTS TO BOCKMON & WOODY ELECTRIC COMPANY, INC., OF STOCKTON WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on December 20, 2017, at 11:00 a.m., for the Scoreboard Installation Improvements, described in the plans and specifications therefore approved by the City Council on November 1, 2017; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Above/(Below) Bidder Bid Engineer's Estimate Bockmon & Woody Electric $15,010 ($990) Johnston & Sons Electric* $16,900 $900 Richard Townsend Construction $23,925 $7,925 *Non-responsive WHEREAS, staff recommends that the City Council award the contract for Scoreboard Installation Improvements to the low bidder, Bockmon & Woody Electric Company, Inc., of Stockton, in the amount of $15,010. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for Scoreboard Installation Improvements to the low bidder, Bockmon & Woody Electric Company, Inc., of Stockton, California, in the amount of $15,010; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the contract on behalf of the City of Lodi. Dated: January 17, 2018 I hereby certify that Resolution No. 2018-02 was passed and adopted by the City Council of the City of Lodi in a regular meeting held January 17, 2018 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mayor Nakanishi ABSTAIN: COUNCIL MEMBERS — None NIFER Ci y Clerk 2018-02 V ► \ ��A✓tt ,l4i FERRAIOLO