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HomeMy WebLinkAboutAgenda Report - December 20, 2017 C-11TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C' 6 1 AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute All Documents Related to Lockeford Street Improvement Project Right -of -Way Acquisition, and Appropriating Funds ($30,000) MEETING DATE: December 20, 2017 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute all documents related to Lockeford Street Improvement Project right-of-way acquisition, and appropriating funds in the amount of $30,000. BACKGROUND INFORMATION: Over the past year, Public Works has been working on the design and environmental documents for the Lockeford Street Improvement Project. Since this project is receiving federal funding, CalTrans is responsible for the approval of the environmental documents. The CalTrans environmental approval process is taking much longer than anticipated, which may impact the potential of having the street open for the 2018 Grape Festival (mid-September). It is expected the project can still be completed prior to the Grape Festival opening if construction begins no later than the first part of April 2018. In order to meet this very tight schedule, staff is now requesting Council authorize the City Manager to execute all documents related to the Lockeford Street Improvement Project right-of-way acquisition. This action will allow for the accelerated procurement of property acquisition services that will commence immediately upon completion of CalTrans environmental review process. This project requires right-of-way acquisitions from two parcels, located at 115 East Lockeford Street and 121 East Lockeford Street, as shown on Exhibit A. The areas needed are generally 3.5 -foot -wide strips and are 188 and 394 square feet, respectively. While staff anticipates the total cost of both acquisitions to be less than $20,000, a very conservative amount of additional funds ($10,000) being requested to assure a timeline interruption does not occur because of the need to return to Council for additional appropriations. The property acquisition process will not be initiated until CalTrans authorizes the City to proceed. FISCAL IMPACT: FUNDING AVAILABLE: The Tong -term fiscal impact is negligible. Funding requested will cover various processing and recording fees associated with the proposed acquisition. Requested Appropriation: TDA Streets (30599000): $30,000 0,14 )6. Andrew Keys Deputy City Manager/Internal Services Director Prepared by Sean Nathan, Senior Civil Engineer CES/SN/tdb Attachment APPROVED: f°& Charles E. Swimley, Jr. Public Works Director Stephen S"thwef K:\WP\PROJECTS\STREETS\Lockeford St\Widening Project\CC Right -of -Way 12-20-17.doc auer, City Manager 12/11/2017 Exhibit A Legend Right -of -Way Needed 1__1 Project Limits S 0 75 150 300 Feet RESOLUTION NO. 2017-227 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS RELATED TO THE LOCKEFORD STREET IMPROVEMENT PROJECT RIGHT-OF-WAY ACQUISITION; AND FURTHER APPROPRIATING FUNDS WHEREAS, over the past year, the Public Works Department has been working on the design and environmental documents for the Lockeford Street Improvement Project; and WHEREAS, this project requires right-of-way acquisition from two parcels, located at 115 East Lockeford Street and 121 East Lockeford Street; and WHEREAS, staff recommends that the City Council authorize the City Manager to execute all documents related to the Lockeford Street Improvement Project right-of-way acquisition; and WHEREAS, staff further recommends that the City Council appropriate funds in the amount of $30,000 from the fund balance of TDA Streets (30599000) for Fiscal Year 2017/18. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute all documents related to the Lockeford Street Improvement Project right-of-way acquisition; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize an appropriation for the Lockeford Street Improvement Project right-of-way acquisition in the amount of $30,000, as set forth above. Dated: December 20, 2017 I hereby certify that Resolution No. 2017-227 was passed and adopted by the City Council of the City of Lodi in a regular meeting held December 20, 2017 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and Mounce NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mayor Nakanishi ABSTAIN: COUNCIL MEMBERS — None NNIFE 4 . FERRAIOLO Thr\ ?r_eAkrLae ity Clerk 2017-227