HomeMy WebLinkAboutAgenda Report - December 6, 2017 C-13TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C-13
AGENDA TITLE: Adopt Resolution Authorizing the Lodi Police Department to Participate in the
Department of Alcoholic Beverage Control's Education and Teen Alcohol
Enforcement Program Grant, Funded by the California Office of Traffic Safety
through the National Highway Traffic Safety Administration and Authorize the Chief
of Police to Execute the Grant Documents on Behalf of the City ($23,800)
MEETING DATE: December 6, 2017
PREPARED BY: Chief of Police
RECOMMENDED ACTION: Adopt resolution authorizing the Lodi Police Department to
participate in the Department of Alcoholic Beverage Control's
Education and Teen Alcohol Enforcement Program Grant, funded
by the California Office of Traffic Safety through the National Highway Traffic Safety Administration and
authorize the Chief of Police to execute the grant documents on behalf of the City in the amount of
$23,800.
BACKGROUND INFORMATION: The Department of Alcoholic Beverage Control (ABC) Grant
Assistance Program solicited applications in September 2017 for
alcohol-related enforcements and educational programs. On
September 29, 2017, the Lodi Police Department received an acceptance letter securing grant funds in
the amount of $23,800 for Fiscal Year 2017/18.
This grant is part of the Department of Alcohol Beverage Control's Education and Teen Alcohol
Enforcement Program Grant, funded by the California Office of Traffic Safety through the National
Highway Traffic Safety Administration. The goal of the grant is to reduce the availability of alcohol to
minors and reduce alcohol-related crime through multiple enforcement, educational, and prevention
programs conducted by ABC agents and local law enforcement officers.
The funds will be used for Minor Decoy and Shoulder Tap operations to reduce youth access to alcohol,
Informed Merchants Preventing Alcohol -Related Crime Tendency (IMPACT) inspections, and Licensee
Education on Alcohol and Drugs (LEAD) Programs.
FISCAL IMPACT: Offset by grant funds.
FUNDING AVAILABLE: Grant funds of $23,800 (2190000' - 01)
APPROVED:
/ r-�L
Tod Patterson
Chief of Police
chwabauer, Manager
STATE OF CALIFORNIA
STANDARD AGREEMENT
STD 213 (Rev 06/03)
AGREEMENT NUMBER
17-0TS04
REGISTRATION NUMBER
1. This Agreement is entered into between the State Agency and the Contractor named below:
STATE AGENCY'S NAME
Department of Alcoholic Beverage Control
CONTRACTOR'S NAME
City of Lodi through the Lodi Police Department
2. The term of this
Agreement is: October 1, 2017 through August 31, 2018
3. The maximum amount $ 23,800.00
of this Agreement is:
Twenty three thousand eight hundred dollars and no cents
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a
part of the Agreement.
Exhibit A — Scope of Work
Exhibit B — Budget Detail and Payment Provisions
Exhibit C — General Terms and Conditions *
3 pages
1 page
04/2017
Items shown with an Asterisk (*) are hereby incorporated by reference and made part of this agreement as if attached hereto.
These documents can be viewed at: http://www.dgs.ca.eov/ols/Resources/StandardContractLanquage.aspx
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CONTRACTOR
CONTRACTOR'S NAME (if other than an individual, state whether a corporation, partnership, etc.)
City of Lodi through the Lodi "one Department
BY (Authorized Signature
/QC' . , �--
DATE SIGNED(Do not type)
7/47/7
PRINTED NAME AND TITLE OF PERS In SIGNING
Tod Patterson, Chief
ADDRESS
215 West Elm Street
Lodi, CA 95240
STATE OF CALIFORNIA
AGENCY NAME
Department of Alcoholic Beverage Control
BY (Authorized Signature)
DATE SIGNED(Da not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Pattye Nelson, Chief, Business Management Branch
ADDRESS
3927 Lennane Drive Ste 100, Sacramento, CA 95834
California Department of General
Services Use Only
N Exempt per: SCM Vol 1 4.04(A)(2)
Approved aas to form
Y
EXHIBIT A
SCOPE OF WORK
I. PROJECT REPRESENTATIVES
The project representatives during the term of this agreement will be:
Lodi Police Department
Ricardo Garcia
215 West Elm Street
Lodi, CA 95240
(209) 642-3101
rgarcia@lodi.gov
Direct all inquiries to:
Same as above
II. SCOPE OF WORK
Agreement Number: 17-0T804
City of Lodi through the Lodi Police Dept
Page 1 of 3
Department of Alcoholic Beverage Control
Chris Brookman
Supervising Agent, Grant Unit
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 419-2579
Department of Alcoholic Beverage Control
Diana Fouts-Guter, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 928-9807
• Contractor agrees to implement the Department of Alcoholic Beverage Control (ABC) Minor Decoy,
Shoulder Tap Programs and conduct Informed Merchants Preventing Alcohol -Related Crime
Tendencies (IMPACT) Inspections. These Programs target both ABC licensed premises and
individuals who furnish alcoholic beverages to the underage operators. The project is targeted to
reduce underage drinking and the resultant DUI driving injuries and fatalities, and/or property damages,
reduce youth access to alcoholic beverages through the education of licensee, enforcement
intervention and the impressions of omnipresence of law enforcement. In addition, Contractor agrees
to the following goals:
o The operation period of the grant is October 1, 2017 through August 31, 2018.
o Contractor agrees to raise public awareness that selling, serving and/or furnishing alcoholic
beverages to individuals under twenty-one years old is a criminal violation that will be prosecuted by
local city and district attorneys.
o Contractor agrees to conduct Minor Decoy Operations at "On -Sale" and "Off -Sale" licensed
locations within the operation period of the grant.
o Contractor agrees to conduct Shoulder Tap Operations to apprehend adults that are unaffiliated
with the licensed businesses and who are purchasing alcohol for minors outside of the stores within
the operation period of the grant.
Agreement Number: 17-OTSO4
City of Lodi through the Lodi Police Dept
Page 2 of 3
o Contractor agrees to conduct IMPACT Inspections at "On -Sale" and "Off -Sale" licensed locations
within the operation period of the grant.
o Contractor agrees to establish and implement a coordinated effort between Contractor and ABC,
and acknowledges no operations will be conducted until after the Contractor's representative has
completed training conducted by ABC.
o Contractor agrees to issue press releases as follows: (a) to announce the start of the program; (b)
after each Minor Decoy Operation has been held (to announce the number of licensed premises
who sold to the minor decoy) and/or after each Shoulder Tap Operation has been held (to
announce the number of adults arrested for purchasing alcoholic beverages for the decoy).
Contractor will fax (916)419-2599 or email each press release to the Department's Public
Information Officer (John.carra(�abc.ca.gov) as soon as it is released.
o Contractor agrees in all press releases, in addition to any credits the agency wishes to give, will
include the following statement: "This project is part of the Department of Alcoholic Beverage
Control's Minor Decoy/Shoulder Tap Grant Project, funded by the California Office of Traffic Safety
through the National Highway Traffic Safety Administration.
o Contractor agrees to host (provide location and distribute letters/flyers with training dates/times to
ABC licensed establishments) a minimum of one (1) Licensee Education on Alcohol and Drugs
(LEAD) class for licensee's located within Contractor's jurisdiction during the term of this contract.
The training will be provided by ABC's Training/LEAD unit.
o Contractor agrees to coordinate LEAD training dates/times with ABC to ensure the LEAD Trainer is
available to conduct the class.
o Contractor agrees to complete and submit bi-monthly reports, on a format designed by the
Department of Alcoholic Beverage Control due no later than 15 days after operations conducted:
On or before January 15, 2018 (with results of operations October, November & December
2017)
On or before March 15, 2018 (with results of operations January & February 2018)
On or before May 15, 2018 (with results of operations March & April 2018)
On or before July 15, 2018 (with results of operations May & June 2018)
On or before September 15, 2018 (with results of operations July & August 2018)
o Contractor agrees to submit an Executive Summary as part of the final report due on or before
September 15, 2018. The summary shall contain the following: (1) an evaluation statement
concerning the end product and cost benefits; and (2) a listing of recommended and/or adopted
policy or procedure changes, if any, occurring as a result of the project.
Disclaimer — The final report shall include the following:
"The opinions, findings, and conclusions expressed in this publication are those of the authors and not
necessarily those of the State of California, Business, Consumer Services and Housing Agency, or the
Department of Alcoholic Beverage Control."
Project Personnel — Identify the key personnel who worked on the project, together with their job
classification, and a brief description of their contribution.
Agreement Number: 17-0T804
City of Lodi through the Lodi Police Dept
Page 3 of 3
Problems — Describe any operational or cost problems that were encountered in project
implementation. If known, state alternative methods that would have avoided the problem and
increased the effectiveness of the project.
Results — Describe in detail the results of the project in terms of meeting the original objectives as
stated in the project agreement. Also, describe the results in terms of how they will be specifically
applied for future improvement of the agency's continuing activities relating to alcohol problem
prevention and enforcement. Where possible, describe estimated savings resulting from implementing
project results.
Documentation — Attach any input and output documents developed. Examples are: new or revised
forms, diagrams, management reports, photos, coding manuals, instructional manuals, etc. Other
agencies may be able to adapt this material for their benefit.
III. AMENDMENT PROCESS
Should either party, during the term of this agreement, desire a change or amendment to the terms of
this Agreement, such changes or amendments shall be proposed in writing to the other party, who will
respond in writing as to whether the proposed changes/amendments are accepted or rejected. If
accepted and after negotiations are concluded, the agreed upon changes shall be made through the
State's official agreement amendment process. No amendment will be considered binding on either
party until it is formally approved by the State.
IV. CANCELLATION/TERMINATION
This agreement may be cancelled or terminated without cause by either party by giving thirty (30)
calendar days advance written notice to the other party. Such notification shall state the effective date
of termination or cancellation and include any final performance and/or payment/invoicing
instructions/requirements.
Agreement Number: 17-OTSO4
City of Lodi through the Lodi Police Dept
Page 1 of 1
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
I. INVOICING AND PAYMENT
• For services satisfactorily rendered and upon receipt and approval of the invoice, the Department of
Alcoholic Beverage Control agrees to pay a bi-monthly payment of approved reimbursable costs per
the Budget Detail of personnel overtime and benefits (actual cost) and/or allowable costs associated
with the initial training.
• Invoices shall clearly reference this contract number (17-OTSO4) and must not exceed the contract total
authorized amount of $23,800. Invoices are to be submitted on a bi-monthly basis, on the prescribed
form designed by the Department of Alcoholic Beverage Control. First report will be due on or before
January 15, 2018 (for operations conducted in October, November and December 2017). Second
report due on or before March 15, 2018 (for operations conducted January and February 2018). Third
report due on or before May 15, 2018 (for operations conducted March and April 2018). Fourth report
due on or before July 15, 2018 (for operations conducted May and June 2018). Fifth/final report due on
or before September 15, 2018 (for operations conducted July and August 2018).
Submit to:
Department of Alcoholic Beverage Control
Attn: Kristine Okino, Grants Fiscal Analyst
3927 Lennane Drive, Suite 100
Sacramento, California 95834
• Payment shall be made in arrears within 30 days from the receipt of an undisputed invoice.
• Contractor understands in order to be eligible for reimbursement; cost must be incurred on or after the
effective date of the project and on or before the project termination date.
• Contractor understands any other costs incurred by Contractor, other than attendance at initial training
and/or personnel overtime and benefits as authorized above, in the performance of this agreement are
the sole responsibility of Contractor.
II. BUDGET CONTINGENCY CLAUSE
• It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered
under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of
no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to
Contractor or to furnish any other considerations under this Agreement and Contractor shall not be
obligated to perform any provisions of this Agreement.
• If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the
State shall have the option to either cancel this Agreement with no liability occurring to the State, or
offer an agreement amendment to Contractor to reflect the reduced amount.
III. PROMPT PAYMENT CLAUSE
• Payment will be made in accordance with, and within the time specified in, Government Code Chapter
4.5, commencing with Section 927.
RESOLUTION NO. 2017-217
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
LODI POLICE DEPARTMENT TO PARTICIPATE IN THE
DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL'S
EDUCATION AND TEEN ALCOHOL ENFORCEMENT PROGRAM
GRANT, FUNDED BY THE CALIFORNIA OFFICE OF TRAFFIC
SAFETY THROUGH THE NATIONAL HIGHWAY TRAFFIC SAFETY
ADMINISTRATION; AND AUTHORIZING THE CHIEF OF POLICE TO
EXECUTE THE GRANT DOCUMENTS
WHEREAS, the Department of Alcoholic Beverage Control (ABC) Grant Assistance
Program solicited applications in September 2017 for alcohol-related enforcements and
educational programs; and
WHEREAS, on September 29, 2017, the Lodi Police Department received an
acceptance letter securing grant funds in the amount of $23,800 for Fiscal Year 2017/18; and
WHEREAS, by Council adoption of this Resolution, the Police Department will receive
grant funding from the ABC to reduce the availability of alcohol to minors and reduce alcohol-
related crime through multiple enforcement, educational, and prevention programs conducted
by ABC agents and local law enforcement officers.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the Lodi Police Department to participate in the Department of Alcoholic Beverage
Control's Education and Teen Alcohol Enforcement Program Grant, funded by the California
Office of Traffic Safety through the National Highway Traffic Safety Administration; and
BE IT FURTHER RESOLVED that the Chief of Police is hereby authorized to execute
the grant documents on behalf of the City of Lodi.
Date: December 6, 2017
I hereby certify that Resolution No. 2017-217 was passed and adopted by the Lodi City
Council in a regular meeting held December 6, 2017, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce, Nakanishi, and
Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
2017-217
NIFER
ty Clerk
rn
FERRAIOLO