HomeMy WebLinkAboutAgenda Report - December 6, 2017 C-07TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C -7
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Change Order No. 2 to the
2017-2019 Sidewalk and Miscellaneous Concrete Repair Program Contract with
Popuch Concrete Contracting, Inc., of Lodi ($88,000), and Appropriating Funds
($88,000)
MEETING DATE: December 6, 2017
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Change Order
No. 2 to the 2017-2019 Sidewalk and Miscellaneous Concrete
Repair Program contract with Popuch Concrete Contracting, Inc., of
Lodi, in the amount of $88,000, and appropriating funds in the amount of $88,000.
BACKGROUND INFORMATION: This project provides the City with unit prices for removing and/or
constructing curb, gutter, sidewalk, and curb ramps in various
locations throughout the city. This two-year contract allows the City
to repair damaged concrete sidewalk, construct curb ramps, remove potential tripping hazards, repair
curb and gutter, and repair miscellaneous concrete as needed during Fiscal Years 2017/18 and 2018/19.
The contract was bid in May 2017 and awarded by City Council on June 7, 2017 to the lowest bidder,
Popuch Concrete Contracting, Inc., in the amount of $203,232. At project award, $200,000 was
tentatively budgeted over Fiscal Year 2017/18 and Fiscal Year 2018/19 ($100,000 per year). The budget
includes a combination of Measure K and Transportation Development Act (TDA) Bike/Pedestrian funds.
The contract also allows for additional funds to be added if they become available.
Staff has executed Change Order No. 1, in the amount of $55,649, in order to accommodate
miscellaneous concrete work requested by other departments within the City. To date, the City has spent
$149,123 of the $155,649 available for Fiscal Year 2017/18, including Change Order No. 1. Work
associated with Change Order No. 1 was paid for out of operating accounts for the Parks, Recreation,
and Cultural Services Department, Water Division, Wastewater Division, Transit Division, and Building
Repairs.
If proposed Change Order No. 2 is not approved, sidewalk replacement work performed between now
and the end of Fiscal Year 2017/18 will be minimal due to the current remaining balance in the budget
($155,649 - $149,123 = $6,526 remaining balance).
Additional Measure K and TDA Bike/Pedestrian funds have become available for use on this project.
Staff recommends adding a total of $88,000 to the contract for Fiscal Year 2017/18. The additional funds
will allow for more removal and replacement of potential tripping hazards and/or concrete improvements
that remove barriers to access.
APPROVED:
S
wabauer, Cs anager
K:\WP\PROJECTS\STREETS\2017_19 Sidewalk and Concrete Repair\Change Orders\CC-Change-Orders.doc 11/27/2017
Adopt Resolution Authorizing City Manager to Execute Change Order No. 2 to the 2017-2019 Sidewalk and Miscellaneous Concrete Repair Program Contract with
Popuch Concrete Contracting, Inc , of Lodi ($88,000), and Appropriating Funds ($88,000)
December 6, 2017
Page 2
Contract Summary:
$203,232 Original Contract Amount for Fiscal Years 2017/18 and 2018/19
$ 55,649 Change Order No. 1 (paid by operating funds from other departments)
$ 88,000 Change Order No. 2 (proposed)
$346,881 New Contract Amount over Fiscal Years 2017/18 and 2018/19
Budget Summary Fiscal Year 2017/18 only:
$100,000 Amount Budgeted for Fiscal Year 2017/18
$ 55,649 Change Order No. 1 (paid by operating funds from other departments)
$155,649 Current Budget Amount
$ 88,000 Proposed Change Order No. 2 (Additional Appropriation Request)
$243,649 Proposed Budget Amount Fiscal Year 2017/18
FISCAL IMPACT:
Budget amounts were approved in the Fiscal Year 2017/18 budget. Money
spent from this proposed Change Order No. 2 will reduce the risk of liability
associated with the tripping hazards and/or non-compliant concrete
improvements. If this change order is not executed, all unused Measure K
and TDA funds will go back into their respective accounts for future use.
This project does not impact the General Fund.
FUNDING AVAILABLE: This change order will be funded by Measure K (303) and TDA/Bike Ped
(331).
Appropriation Request:
Measure K (30399000.77020) $50,000
TDA/Bike Ped (33199000.77020) $38,000
TOTAL: $88,000
a47,„,_)
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Jimi Billigmeier, Associate Civil Engineer
CES/JB/tdb
Attachment
cc: Deputy Public Works Director/City Engineer
Utility Superintendent
IMP \PROJECTS\STREETS\2017_,19 Sidewalk and Concrete Repair\Change Orders\CC-Change-Orders.doc 11/27/2017
CITY OF LODI
PROPOSED CHANGE ORDER
PROJECT: 2017-2019 SIDEWALK AND MISC.
CONCRETE REPAIR PROGRAM
CO No.: 2
CONTRACTOR: Popuch Concrete Contracting, Inc.
PCO No.: N/A
RFI No.: N/A
ARCHITECT/ENGINEER:
City of Lodi, Public Works
FI No.: N/A
Submit Proposal Within 15 Days Upon Receipt of This Request
Brief Description Of Work
This Change Order is being processed based on additional funding that is available. Section 6-04.01 of the project specifications
states that:
"Work orders will be issued for curb, gutter, sidewalk, ramps, or other miscellaneous concrete items as they are needed during the
2017/18 and 2018/19 fiscal years. The quantities shown on the bid proposal are approximate quantities and are included for bid
comparison purposes only. The City is anticipating approximately $200,000 available for sidewalk and miscellaneous concrete in
the fiscal years 2017/18 and 2018/19 ($100,000 each year). Funding from other sources may increase the amount of work
performed by the Contractor."
Accounts:
30399000.77020
33199000.77020
(Measure K)
(TDA Bike/Ped)
Amount
$50,000.00
$38,000.00
$88,000.00
Project String
PWST-0026.Const. ExtLabor
PWST-0026.Const. ExtLabor. Bike/Ped
Request, Proposal, Recommendation And Approval
Requesting Official: J.Billigmeier Request Date: 11/9/2017 Schedule Impact: 0 Days
Contractor Proposal Date: N/A Add Amount: $88,000.00 Deduct Amount $0.00
Reason For Change: Work Needed for other departments Account: See Above
CONTRACTOR AGREES TO FURNISH ALL LABOR AND MATERIALS AND PERFORM ALL WORK REQUIRED TO COMPLETE THE ABOVE DESCRIBED
WORK CHANGE IN ACCORDANCE WITH THE REQUIREMENTS FOR SIMILAR WORK COVERED BY THE CONTRACT EXCEPT AS OTHERWISE
STIPULATED HEREIN FOR THE STATED CONSIDERATION. TO PERFORM THE CHANGES FOR THE AMOUNT INDICATED WHICH INCLUDES ANY
EXTENDED OR JOBSITE OVERHEAD, DISRUPTION, RIPPLE EFFECT AND OTHER IMPACT COSTS. NO WORK WILL BE STARTED UNTIL THIS
PROPOSAL IS ACCEPTED. IF THE CONTRACTOR DOES NOT SIGN ACCEPTANCE OF THIS ORDER, THE CONTRACTOR SHOULD REFER TO SECTION 4-
1.03A OF THE STANDARD SPECIFICATIONS REGARDING FILING A WRITTEN PROTEST WITHIN THE SPECIFIED TIME.
ORIGINAL CONTRACT: $ 258,881.00
PREVIOUS ADDS: $ -
Contractor Date
PREVIOUS DEDUCTS: $ -
THIS CHANGE ORDER: $88,000.00
Deputy Public Works Director Date
TOTAL CONTRACT AMOUNT
INCLUDING ALL CHANGE ORDERS: $ 346,881.00
Public Works Director Date
CONTRACT TIME ADJUSTMENT 0 DAYS
ORIGINAL COMPLETION DATE: 6/30/2019
City Manager Date
ADJUSTED CONTRACT
COMPLETION DATE: 6/30/2019
MiscConcreteCO2.xls
11/15/2017
RESOLUTION NO. 2017-212
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
CHANGE ORDER NO. 2 TO THE 2017-2019 SIDEWALK AND
MISCELLANEOUS CONCRETE REPAIR PROGRAM
CONTRACT, AND FURTHER APPROPRIATING FUNDS
WHEREAS, the 2017-2019 Sidewalk and Miscellaneous Concrete Repair Program
contract was publically bid in May 2017 and awarded by City Council on June 7, 2017, to the
lowest bidder, Popuch Concrete Contracting, Inc., in the amount of $203,232; and
WHEREAS, to date, the City has spent $149,123 on various concrete work from
Measure K and TDA funds; and
WHEREAS, staff executed Change Order No. 1, in the amount of $55,649, in order to
provide miscellaneous concrete work for other departments within the City; and
WHEREAS, additional Measure K and TDA Bike/Pedestrian funds have become
available for use on this project; and
WHEREAS, staff recommends authorizing the City Manager to execute Change Order
No. 2 to the 2017-2019 Sidewalk and Miscellaneous Concrete Repair Program contract with
Popuch Concrete Contracting, Inc., of Lodi, in the amount of $88,000; and
WHEREAS, staff also recommends that the City Council appropriate funds in the
amount of $50,000, from Measure K Fund Capital fund balance (30399000.77020) and $38,000
from TDA/Bike Ped fund balance (33199000.77020) for Fiscal Year 2017/18.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Change Order No. 2 to the 2017-2019 Sidewalk and
Miscellaneous Concrete Repair Program contract with Popuch Concrete Contracting, Inc., of
Lodi, California, in the amount of $88,000; and
BE IT FURTHER RESOLVED that Lodi City Council does hereby appropriate funds for
the project, in the amount of $88,000, as set forth above.
Dated: December 6, 2017
I hereby certify that Resolution No. 2017-212 was passed and
Council of the City of Lodi in a regular meeting held December 6, 2017, by
AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce,
Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
2017-212
adopted by the City
the following vote:
Nakanishi, and
411111A-NIFE FERRAIOLO
ity Clerk