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HomeMy WebLinkAboutAgenda Report - November 1, 2017 I-02TM CITY OF LODI COUNCIL COMMUNICATION AGENDA TITLE: MEETING DATE: PREPARED BY: 2-2 Adopt Resolution Abolishing Art Advisory Board and Lodi Senior Citizens Commission and Amending Public Art Policy and Arts Commission Bylaws November 1, 2017 Parks, Recreation and Cultural Services Director RECOMMENDED ACTION Adopt resolution abolishing Art Advisory Board and Lodi Senior Citizens Commission and amending Public Art Policy and Arts Commission bylaws. BACKGROUND INFORMATION: The Parks, Recreation and Cultural Services Department (PRCS) currently has liaisons to five City boards and commissions, and assigns staff to assist three nonprofit organizations that meet monthly or in some instances more frequently. The reduction in PRCS staffing over the last few years is stark, making it difficult to serve the numerous boards and commissions and at the same time provide core services to the community. Full-time staffing has 25 authorized positions in Fiscal Year 2017/18, its lowest point since 1972 and long before Hutchins Street Square and numerous parks were constructed. On a full-time to full-time comparison, the position count is down 43 percent since 2004, when 44 positions were authorized. At one time, the Senior Citizens Commission liaison was the Senior Center Director, a position that no longer exists. The City once had a full-time Arts Coordinator whose duties in part were to serve as liaison to the Arts Commission and Art Advisory Board. The Arts Coordinator position no longer exists. The City also had a part-time liaison to assist the Lodi Youth Commission, another position since eliminated. All of these liaison positions are now performed by a single Recreation Manager, accounting for approximately half of this new position's time. With the number of PRCS management positions cut from nine to five since, and managers best suited for commission and board liaison roles, PRCS proposes changes that would allow its managers to spend more time on core services. These include increasing the number and quality of the recreational programming, as outlined in PRCS' strategic plan, which has the potential to increase revenue for the department. The first is to give the Arts Commission the authority currently held by the Art Advisory Board, composed of one member from the Planning Commission, one from the Parks and Recreation Commission, one from the Site Plan and Architectural Review Committee (SPARC), and two members of the Arts Commission. The Art Advisory Board meets monthly and reviews and recommends public art projects funded by development impact fees. Staff recommends the Arts Commission bylaws be amended so that instead of nine at -large members appointed by the City Council, it appoint seven at -large members who are registered voters within the City and have two ex officio members with voting rights selected from the Planning Commission, Parks APPROVED. el Schwab.. -r, City Manager Adopt Resolutions Abolishing Art Advisory Board and Lodi Senior Citizens Commission and Amending Public Art Policy and Arts Commission Bylaws November 1, 2017 Page 2 and Recreation commission, or SPARC to select public art projects funded by development impact fees. Doing so requires a modification to the Arts Commission bylaws and the Art in Public Places Policy, created in 2001 and last amended in 2007. The proposed changes are shown in Exhibits A and B, which are attached. An alternative to this proposed structure would be to have the Arts Commission oversee the Art in Public Places program with its current nine members and without ex officio members, much the way the Parks and Recreation Commission is consulted for projects funded by park impact fees. Filling vacant Arts Commission seats, however, has been challenging for the City Council. PRCS also proposes elimination of the Senior Citizens Commission, created in 1985 before the LOEL Center's expansion and development. Other than senior recreation needs, which the Parks and Recreation Commission fully embraces with staff support, PRCS has no nexus with other issues identified as important by the Senior Citizens Commission's recent survey: caregiver resources, housing, financial resources, and health care. The LOEL Center and other agencies, however, provide assistance and referrals in each of these areas. The most recent 12 meetings of the Senior Citizens Commission have lasted an average of 35 minutes with a total of four members of the public addressing the commission in that period. The Parks and Recreation Commission would continue to be served by the Director, and the Recreation Manager currently serving four boards would continue serving as liaison to the Arts Commission and Youth Commission. Staff will continue assisting the Hutchins Street Square Foundation, the Boosters of Boys and Girls Sports, and the Lodi Arts Foundation as needed. All commissioners of the affected boards have been notified of these proposed changes. FISCAL IMPACT: Staff time savings valued at approximately 400 hours per year, which can be directed to core PRCS services. FUNDING AVAILABLE: Not applicable. JH:tI cc: City Attorney Attachments: Arts Commission Bylaws red -lined Public Art Policy red -lined Recreation and Cultural Services Director RESOLUTION NO A RESOLUTION OF THE LODI CITY COUNCIL AMENDING THE POWERS AND DUTIES RELATING TO THE LODI ARTS COMMISSION, THEREBY REPEALING RESOLUTION NO. 2010 1372016-174 WHEREAS, the stature of a community is not measured by size alone, but in the way its physical and cultural needs are met; and WHEREAS, with this in mind as being most important, along with the constant and concrete evidence of an expanding interest in the arts, both nationally and locally, it is most advisable that the Lodi Arts Commission, created by the City Council of the City of Lodi on March 17, 1982 by adoption of Resolution No. 82-30, be re -affirmed and re-established to assist local arts groups to become more reflective of the wide range of contributive talents existing within the community; and WHEREAS, such a commission, parallel to and balancing the existing Parks and Recreation Commission, will provide strong support within the administration of the Hutchins Street Square Division and will prove a valuable asset to the City in procuring such monies from regional, state, and national sources as may be available in support of the arts and their furtherance; and WHEREAS, to such end, the following design for the establishment of a Lodi Arts Commission is hereby submitted. FINDINGS: The City Council hereby finds and declares: a) That the growth and flourishing of art and culture depend upon freedom, imagination, and individual initiative; b) That the encouragement and support of art and culture, while primarily a matter for private and local initiative, is also an appropriate matter of concern to the City of Lodi; c) That this City's prestige and general welfare will be promoted by providing recognition that art and culture, and the creative spirit which motivates them and which they personify, are valued as an essential part of the City's resources; d) That it is in the best interest of the City of Lodi to maintain, develop and disseminate the City's artistic and cultural resources; e) That the continued growth of the Arts can no longer be sustained by traditional resources; and f) That in order to implement these findings it is desirable to establish the Lodi Arts Commission to provide such recognition and assistance as will encourage and promote the City's artistic and cultural progress. ARTS COMMISSION ESTABLISHED: NOW, THEREFORE BE IT RESOLVED that there is established a Lodi Arts Commission to promote and encourage programs to further the development and public awareness of and interest in the fine and performing arts and to act in an advisory capacity to the Lodi City Council in connection with the artistic and cultural development of the City. 1 I Formatted: Indent: Left: 0.5", Hanging: 0.5" 1 MISSION STATEMENT To advance the arts in Lodi by partnering with the entire community to provide quality programs and events that foster creative expression. MEMBERSHIP: a) The Commission shall be nine (9)Seven (7) members appointed by the Mayor from a list of nominees -who are registered voters of the City of Lodi at the time of their applicatipn, with the approval of the City Council., plus two (2) voting ex -officio members selected from the Planning Commission, Parks and Recreation Commission, and/or Site Plan and Architectural Review Committee by the Mayor with the approval of the City Council. b) Each member of the Commission shall hold office for a term of three (3) years, except that: 1. The terms of office for all members of the Arts Commission shall be deemed to run from July 1 of each year. Commencing on July 1, 1990, the Mayor, with the approval of the City Council, appointed four (4) new members to the Commission. On July 1, 1991, the Mayor, with the approval of the City Council, appointed four (4) members, and on July 1, 1992, the Mayor, with the approval of the City Council, appointed three (3) members; and 2. Current appointees who @re registered voters of the City of Lodi will retain their appointments following adoption of this Resolution. 3. As terms expire, succeeding appointees shall serve for three (3) year terms; and ___Any member appointed to fill the vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed for the remainder of such term. 4 5. Ex -officio member terms will expire with their terms on the Planning Commission • -_ Parks and Recreation Commission, and/or Site Plan and Architectural Review Committee, c) In-addition-to-the-Mayor--,-City-Manager-and City -Attorney,-such o_e.ther persons as -may be designated as non-voting ex officio members without vole -by the Mayor with advice from the City Council shall be selected from any department, office, commission, board, employee, or instrumentality of the City of Lodi to aid, assist, and advise the Arts Commission. CHAIRPERSON: a) The Chairperson and Vice Chairperson ("Vice Chair") shall be selected by a majority vote of the Commission ata meeting held in June of each year, and shall take office on July t The term of the Chairperson and Vice Chair shall be for one (1) year. b) The Chairperson shall serve at the pleasure of the Arts Commission, but not in excess of two (2) consecutive terms, and the provisions of this subsection shall apply to any person appointed to fill the vacancy in the office of Chairperson or Vice Chair. c) The Chairperson shall act as liaison between the Commission and the Parks, Recreation & Cultural Services Director's designee and lead the regularly -scheduled commission meetings. e) • d) The Vice Chair shall serve in the absence of the Chairperson or in the event the Chairperson is unable to fulfill their duties. SECRETARY OF THE COMMISSION: Formatted: Indent: Left: 1", No bullets or numbering Formatted: Normal, Indent: Left: 0", Hanging: 1", No bullets or numbering, Tab stops: Not at 0.5" + 1" Formatted: Font: (Default) Arial, 10.5 pt Formatted: Indent: Left: 0.5", No bullets or numbering The Secretary of the Commission shall either be a member of the commission appointed by a majority of the commission, or the Parks, Recreation, and Cultural Services Director's designee. The Director shall also designate a liaison to the Commission ATTENDANCE/VACANCIES: The Secretary of the Commission shall notify the City Clerk that an office of an Arts Commissioner has been vacated if the member: a) Is absent from three (3) consecutive regular meetings of the Commission without leave of absence from the Commission expressed in its official minutes, or b) Fails to meet the Commission -established minimum volunteer requirement of a specified number of hours or events during the period July 1 through June 30 of each year. The Commission shall not change the minimum volunteer requirement more than once per fiscal year. Such vacancy shall be so declared by the Mayor and a new member appointed, with approval of the City Council, to fill the remaining term. This section shall not apply to ex -officio members. ORGANIZATION: The Commission shall organize and adopt administrative rules and procedures consistent with this Part to accomplish its purposes. The Chairperson shall appoint such officers or committees as shall be deemed necessary by the Commission. POWERS AND DUTIES: The powers and duties of the Commission shall be as follows: a) All of the Commission shall meet at the call of the Chairperson or a majority of the Commission, but not less than once every three months.– A majority of the appointed members of the Commission shall constitute a Quorum. —The commission shall keep an accurate record of its proceedings and transactions; b) Recommend ways to maintain and increase the artistic and cultural resources of the City of Lodi; c) Propose methods to encourage private initiative in the fields of art and culture; d) Assist in the solicitation of private, state, and federal funding available for the fine and performing arts; e) Develop and recommend methods by which to coordinate existing resources and facilities, and to foster artistic and cultural endeavors and the use of the arts both locally and outside of the City to promote the best interests of the City. f) Initiate, sponsor, or conduct, alone or in cooperation with other public or private agencies, programs to further the development and public awareness of and interest in the fine and performing arts; Advise and consult with public and private groups, schools, the City, and State or Federal Cultural and Art Commission interested in, or having knowledge or experience in, the fields or art and culture of the City; g) 3 h) Improve access to the arts through various programs so that the arts are within the reach of persons of all cultural backgrounds and levels of income The Commission shall especially be concerned for segments of the community in which the arts are lacking and needed; i) Call for studies and make recommendations with a view to formulating methods or ways by which creative activity and high standards and increased opportunities in the arts and culture may be encouraged and promoted in the best interest of the City's artistic and cultural progress and a greater appreciation and enjoyment of the arts and culture by the citizens of the City of Lodi and how such can be encouraged and developed; j) Provide preliminary screening of annual requests for allocation of Community Promotion funds for cultural and art activities and recommend a list of priorities with regard to those requests to the City Council. The Commission recommendation shall: 1. Be listed by priority ranking to reflect the Commission's recommendations based on thorough consideration and evaluation of information and data to be submitted by applicant organizations to justify requested funding; 2. Be submitted in accordance with due dates to be specified by the City Manager to insure the City Annual Budget review schedules are met; 3. Be advisory only and not binding upon the City Council; all final determinations shall be made to City Council. k) To oversee the City's Public Art Policy and recommend public art projects funded through development impact fees for approval by the City Council: k) I. To perform such other related duties and function as the City Council may from time to time direct or otherwise appoint the Commission to administer or coordinate on behalf of the City. ANNUAL REPORT: The Commission shall prepare and deliver an annual report to the Parks, Recreational & Cultural Services Director, not later than one hundred and fifty (150) days after the end of each calendar year to include an annual account of its activities and goals. COMPENSATION: Members of the Commission, the Chairperson, and persons appointed to assist the Commission in making its studies shall serve at no salary, but shall be reimbursed for travel and subsistence expenses incurred in the performance of their duties while away from the City of Lodi in accordance with the travel allowance policies adopted by the City of Lodi, but only to the extent that appropriations for such travel allowance have been provided in the Commission's budget and approved by the City Council. STAFF SUPPORT: The City Council may authorize, subject to the budget of the Parks, Recreational & Cultural Services Department as approved by the City Council, such clerical and other staff assistance, and the acquisition of such equipment and supplies as are necessary to enable the Commission to carry out its functions and duties. STAFF ASSISTANCE: The Commission is authorized to secure through the City Manager from any department, officer, consultant, commission, board, employee, or other instrumentality of the City of Lodi suggestions, estimates, and statistics for the purposes of carrying out the provisions of this Part and each such Formatted: Normal, Indent: Left: 0.5", No bullets or numbering Formatted: Normal, Indent: Left: 0.25", Hanging: 0.25", No bullets or numbering, Tab stops: 0.25", Left + Not at 0.75" department, officer, consultant, commission, board, employee, or other instrumentality of the City of Lodi through the City Manager is authorized and directed to furnish such information, suggestions, estimates, and statistics to the Commission upon request made by the Chairperson of the Commission or upon the request of any member or subcommittee of the Commission whatsoever. MEETINGS — LOCATIONS: The Commission, or on the authorization of the Commission any subcommittee or member thereof, may, for the purpose of carrying out the provisions of this Part, sit and act in such time or place within the City of Lodi as deemed necessary to the conduct of its affairs. The deliberations of this Commission shah be held in public session, but this shall not constitute the sessions as public hearings as a matter of right open to participation by members of the general public at large, except at the wil! of the majority of the Commission. AUTHORITY NON-EXCLUSIVE: Nothing herein iri this Part shall be deemed to deprive the City Council or any board, commission or officer of the City of any power, duty or function which such Council, board, commission or officer may now have or be hereafter granted, it being the intention that the powers and functions hereinabove provided to be exercised by the Lodi Arts Commission be non-exclusive. Also, nothing herein contained shall be deemed to require the City Council, or any board, commission or officer, to refer or submit to the Lodi Arts Commission, or to receive from such any report or recommendation respecting any matter hereinabove mentioned in the Part before taking any action or making any decision with respect to such matter, it being the intention of this Part to authorize the performance of certain functions by said Commission and not to deprive the Council or any board, commission or officer of any power, duty or privilege which it now may have or may hereafter be granted. NOW, T HEF:E OR'E, BE IT RESOLVED, that the Lodi City Council does hereby repeal Resolution No. 2010 1372016-174 in its entirety, and approves the amendment to the powers and duties of the Lodi Arcs Commission as set forth above. Dated: September 21, 2016November 1, 2017 I hereby certify that Resolution No. 2016 1742017- was passed and adopted by the City Council of the City of Lodi in a regular meeting held Sem z1-r2O446November 1, 2017, by the following vote: AYES: COUNCIL MEMBERS —Johnsen, Kaehne; Mnence-and-Nakanishi NOES: COUNCIL MEMBERS — Nene ABSENT: COUNCIL MEMBERS — mer ABSTAIN: COUNCIL MEMBERS —Nene JENNIFER M. FERRAIOLO City Clerk 5 1 2016 1742017- 6 • LEXHIBITi1 Public Art Policy for the City of Lodi January 20070ctober 2017 . TABLE OF CONTENTS I. GENERAL A. INTRODUCTION 144- B. DEFINITIONS 144 C. ADMINISTRATIVE POLICIES 2 D. GUIDELINES FOR PUBLIC ART 2 E. ELIGIBLE ARTWORKS 333- F. INELIGIBLE ARTWORKS 3 II. RESPONSIBILITIES 444 A. GENERAL 444 B. RESPONSIBILITIES 444 City Council 444 Art Ac1vi Ory--Boar-clArts Conmission 444 Art CoordinatorArts Commission liaison 444 City Departments 554 Artist Selection Committee 55-5- Artist 3�Artist 55-5 Arts. Planning, and Recreation Commissions 55-5- III. 53III. FUNDING 666 A. GENERAL 666 B. USE OF PUBLIC ART FUND 666 C. INCENTIVES FOR PUBLIC ART 77-7 D. GRANT FUNDING 777 E. DONATIONS 777 IV. MANAGEMENT OF PUBLIC ART 999 A. COLLECTION REVIEW STANDARDS 939 B. MAINTENANCE AND CONSERVATION 100 C. RESPONSIBILITIES 100 Artist 101010 Arts Commission liaison and City Departments 101010 Page 2 of 12 Public Art Policy for the City of Lodi I. GENERAL A. INTRODUCTION The Public Art Program has been established to promote permanent works of art accessible to the general public throughout the City. The program is intended to enrich the lives of residents and visitors by enlivening the visual quality of the built environment. The City Council believes that community amenities like cultural facilities, art and music festivals, open space, parks and restored historic areas promote the identity of Lodi. Amenities such as these add vitality to the City, attract business investment, stimulate visitor trade, and increase retail activity. Accordingly, the City Council has established these policies and procedures to implement a public art program. With the mission to develop, sustain, and promote the visual arts, the goals of this program are to: 1. Preserve and enrich the City's environmental quality by encouraging the visual arts in public places for both public and private development. 2. Reflect the unique and diverse history, people, and geography of Lodi as an essential part of the City's identity and quality of life. 3. Promote opportunities for public participation in and interaction with public artworks and artists. 4. Expand access to the arts for residents and visitors, with special attention to the needs of under -served audiences, such as children, low-income families, senior citizens, and disabled persons. 5. Institutionalize the Public Art Program through policies, plans, and procedures to ensure the viability of the program and the public art collection. B. DEFINITIONS A. Annual Public Art Plan: A budget plan for art projects approved by the Arts CommissionAFt Advisory Board following review of the proposed capital projects, including a prioritized list of projects with an art element approved annually by the City Council. B. Arts Commission Advisory Beard: A Board of citizens to advise the City Council on the overall arts and cultural activities in the City., which includes made up of one representative from the Committee (SPARC) and two representatives from the Art Commission to reviewing public art projects for quality control and to recommend and approve artworks and artists for the public art program. C. Art Allocation: The percent of the total approved construction cost set aside for the design and installation of public art. D. Art Commission: A commission made up of citizens to advise the City Council on the overall arts -ami cultural activities in the City. EA). Artist Selection Committee: A committee selected by the Art Advisory BoardArts Commission to develop a specific project by reviewing credentials, proposals, and/or materials submitted by artists. FE. Artist: A practicing professional skilled in the design and/or creative production of aesthetic objects whose qualifications are demonstrated by recognition or stature within their field and/or through reputation and/or exhibitions. Page 1 of 12 6,F. Artwork: A tangible creation by an artist, whether in a single art object, an environment, or landscape, created solely by that artist or in collaboration with a design team. ty Council . ,_f hG. Public Art Collection: All City -owned artworks. :-I"[. Public Art Fund: A fund established to account for revenues to be used in the Public Art Program. The funds that are transferred to the Public Art Program include but are not limited to "2% of development impact fees", State and Federal federal grants and subventions for capital projects, gifts and donations from private individuals for public art, and appropriations to Capital projects from the City's capital project funds (general fund, electric, water, sewer, transportation). 11. Public Places: All spaces, indoors or outdoors, which are generally accessible to the public. M. Site Planning and Architectural Review Committee (SPARC): A committee made up of five C. ADMINISTRATIVE POLICIES The following administrative policies are intended to guide the City in managing the Public Art Program: 1. The City will encourage the inclusion of visual arts in new public and private development projects through the development review process. 2. The City will evaluate and where appropriate, revise the General Plan, Zoning and Subdivision Regulations and other pertinent policies and standards to provide incentives for and remove obstacles to public art. 3. The City will develop and implement administrative policies to fund public art acquisition and administration. 4. Funding for public art planning and development will be included in the City's Capital Improvement Budget. This may include matching funds to be used to encourage public art in private development. 5. Public art will be included as an element in City projects such as parks, City buildings, public plazas, and major street projects. 6. Two percent of the estimated cost of a public project, for appropriate projects, will be included in the project from revenues previously identified. 7. Projects receiving matching funds must provide a clear public benefit and advance the City's public art goals. 8. The City Council will approve all public art projects. D. GUIDELINES FOR PUBLIC ART The following guidelines are described to help artists, citizens, the Arts Commission, Council Members and staff understand the City's expectations for public art. They are not intended to unduly restrict creative expression or limit the types of public art possible. Rather, they are intended to achieve the best possible mating of site and artwork, and guide what is essentially a form of communication between the artist and the community. They are interpreted by the City Council and Art .Advisory BourdArts Commission with assistance by the City's A4 esignee. 00. 0 1. Public art will be easily accessible from a public right-of-way. Page 2 of 12 2. The design and placement of public art will not impede pedestrian or vehicle traffic or conflict with public or private easements. 3. Public art will be compatible with the immediate site and neighborhood in terms of architectural scale, materials, land use, and the historical and environmental context of the site. 4. Public art will be integrated with the site and include landscaping, lighting, interpretive information and other amenities where appropriate. 5. Permanent public art will be constructed of durable, high-quality materials and require minimal or no maintenance. 6. A variety of artistic expressions is encouraged. Expressions of profanity, vulgarity, or obvious poor taste are inappropriate. 7. Artwork will reflect a high level of artistic excellence. 8. Public art will not directly or indirectly cause adverse environmental effects or otherwise jeopardize public health, safety, or welfare. 9. Artwork designed and/or sponsored by San Joaquin County residents, businesses, or organizations will be given a preference. E. ELIGIBLE ARTWORKS The City collection will represent a broad range of artistic styles, tastes, and media. It does not support exclusively artworks of any particular school, style, taste, or medium, and it takes into account a broad range of cultural backgrounds, gender, and ages. F. INELIGIBLE ARTWORKS The following artworks are not eligible under the City's Public Art Program: 1. Directional elements such as super -graphics and signage except where these elements are integral parts of the original work of art or public art project. 2. Art objects that are mass-produced of standard design such as playground equipment, fountains, or statuary objects. 3. Reproductions, by mechanical means, of original works of art, except in cases of film, video, photography, printmaking, or other media arts. 4. Decorative, ornamental, or functional elements or architecture except: a) where these elements are designed by the artist, and/or b) are an integral part of the artwork by the artist, and/or c) are the result of a collaboration among design professional, including at least one artist. 5. Landscape architecture and landscape gardening except where these elements are designed by the artist and/or are an integral part of the artwork by the artist or are the result of collaboration among design professionals, including at least one artist. 6. Services or utilities necessary to operate or maintain the artwork over time. Page 3 of 12 II. RESPONSIBILITIES A. GENERAL The responsibilities described below are provided to ensure that art projects are developed in accordance with the policies of the City Council. They are reasonably broad and are intended to assist the responsible parties in developing an art project. B. RESPONSIBILITIES City Council 1. Review and approve the annual Public Art Plan submitted by the City Manager. 2. Approve contracts with selected artist for projects over $5000. 3. Approve all public art projects. AftAdviseity-BaartlArts Commission 1. Responsible for the Public Art Program, including the recommendation of policies and guidelines, project oversight, and maintenance of the art collection. Advise the City Council on the annual Public Art Plan. 2. Advise the City Council on the annual Public Art Plan. 3. Review the annual Public Art Plan. 4. Review the annual maintenance needs. 5. Appoint the Artist Selection Committee. 6. Advise the City Council on proposed gifts, exhibitions and loans. 7. Approve Art Projects. 8. The —r Adviser.B'dArts Commission has the authority to purchase 1 or 2 pieces of art annually to contribute to the City of Lodi Art Collection. This art is to be appropriate for displaying in public buildings and is not to exceed a total of $5,000.00. Final approval of purchased art rests with the Art_ dvisory Boa"dArts Commission. Art CoordinatorArts Commission liaison 1. Develop the annual Public Art Plan with budgets and recommendations for design team collaborations for review by the Art Advisory BoardArts Commission. 2. Prepare a report on the maintenance needs for review by the Arts Commission. 3. Establish a review process for proposed gifts, exhibitions, loans of City artwork, long-term loans to the City and make recommendations to the Art Advisory BoardArts Commission. 4. Develop, when feasible, written instructions to each Artist Selection Committee that outlines objectives and parameters of the project without limiting which artist the panel may consider and that designates whether or not a project is to be a design collaboration. 5. Ensure that local and regional artists are given due consideration in every project. 6. Review and recommend to the Art Advisory BoardArts Commission the selection of the Artist Selection Committee. 7. Recommend public art policies and procedures to the Arts Commission.Art Advisory Board. Page 4 of 12 City Departments 1. Determine, in consultation with the Art Coo_•din tofArts Commission liaison, whether a project is to be developed by a design team. 2. Review the annual maintenance needs report to determine a work plan. intenance in all capital Artist Selection Committee 1. Be composed of at least three persons from the following categories: a. Voting Members i. One person from the neighborhood in which the artwork will occur ii. One artist iii. One representative of the City Department participating in the project 2. Non -Voting Advisors i. Project Manager on the project ii. Design team members, if selected iii. Art Coordinator 3. Be chaired by the representative of the Department. 4. Meet in open session. 5. Develop the project based on the directions given by the Art Advisory BoardArts Commission, including site, medium/media, scope of the project, method of artist selection, and other relevant considerations. 6. Review credentials, proposals and/or materials submitted by artists. 7. Recommend to the Art Advisory BoardArts Commission, an artist or artists to be commissioned for the project or an artist whose existing work is to be purchased for the project. Artist 1. Submit credentials, proposals, and/or materials as directed for the consideration by the Artist Selection Committee. 2. If selected, execute and complete the work, or transfer title of an existing work, in a timely and professional manner. 3. Work closely with the project manager and/or design professionals on commissioned projects. 4. Submit to the Art Advisory 13oarciArts Commission for review and approval any significant change in the scope of the project, color, material, design, or setting of the work. 5. Be responsible for all phases of the project as stipulated in the contract. 6. Make a public presentation, conduct a community education workshop, or do a residency at an appropriate time and appropriate forum in the community where the artwork will be placed or the project will occur, if required by contract. Page 5of12 III. FUNDING A. GENERAL 1. The Arts Commission will review the new and projected capital projects to determine eligibility for the Public Art Program. Capital equipment purchases and capital maintenance projects, such as replacement of utilities, turf, and pavement are not eligible for this program. 3-2.The Finance Director will transfer funds from the Development Impact Fees (2N -to the Art Fund at the time fees are paid. 43.The Art CoordinatorArts Commission liaison, in consultation with the appropriate City Departments, will develop a Public Art Project Plan that includes the budget and recommended design approach for each project. 5:4.The Public Art Fund may be used to provide matching funds for "public art" in private development projects. 675.The Annual Plan will be submitted to the Art Commission for review. 76.The Annual Plan will be submitted to the City Manager for review and approval. 8. All City Departments will be responsible for including two percent (2%) of a capital project beset for artists' se fvicea • nd or... ork 97.The Arts Commissio may, from time to time during the course of the year, modify the Public Art Plan. The City Council will review and approve any significant changes in sites or dollar allocations in the approved Public Art Plan. B. USE OF PUBLIC ART FUND The funds allocated to the Public Art Program may be used for the following services and purchases: 1. Artist's services and fees. 2. Acquisition of original artwork. 3. Artist selection processes and model or design fees. 4. Extraordinary repair, maintenance, and other preservation work necessary to keep in standard condition all artwork in the City collection. 5. Funds may not be used for real property acquisition, demolition, remediation, equipment, or financing costs. Publicly assisted residential construction or rehabilitation projects, and site - survey -related costs will not be subject to the calculation. 6. As matching fund for private art projects. 7. Up to 10 percent (10%) of the Public Art Fund may be used for: • Project administration • Community education programs, publicity, and dedications • Identifying plaques + Other purposes as deemed necessary by the Art-_", ,.:sort' noardArts Commission Page 6 of 12 C. INCENTIVES FOR PUBLIC ART To promote the inclusion of public art in private projects, the City will undertake, as appropriate, the following steps to implement this Program: 1. Increase matching funds and allow unused funds to accrue from one budget cycle to the next. 2. Consider allowing density bonuses or height exceptions to projects that include public art tied to open space at ground level. For example, a project that includes a sculpture and mini -plaza might receive height or coverage exceptions to allow additional floor area comparative to the area devoted to public art. 3. Clarify sign regulations relative to public art. D. GRANT FUNDING The City may provide grant funding from the Public Art Program to encourage public art. For every dollar of private investment, the City may match the expenditure on a dollar -for -dollar basis. Art projects receiving matching funds should provide a clear public benefit and advance the City's public art goals. Projects seeking matching funds will require City Council approval. The Council will use the following criteria in evaluating funding requests: 1. Artwork will be located: a. On publicly owned property or right-of-way, or b. On private property if the artwork is secured through a public art easement. 2. Artwork should promote the City's goals for public art. 3. The applicant has demonstrated sufficient experience and ability to successfully complete public art projects. 4. Projects that make creative and efficient use of resources will be given a preference. 5. Artwork designed and/or sponsored by San Joaquin County residents, businesses, or organizations will be given a preference. 6. The City will be named as an additional insured and indemnified during construction and installation of the artwork. 7. Permanent artwork receiving City funds will become City property. E. DONATIONS Although artwork is located in public view, the intent of the City's Public Art Program is that art located on private property be a part of the fixed assets of that property. The City does not encourage the donation of public art to the City. However, in rare special cases where it is impossible for a piece of art to remain on private property and/or be maintained by the property owner, the City may consider accepting the donation of the artwork. Property owners may submit a written request to the City describing the unique circumstances and the reasons why they are requesting the City to accept the donation of the artwork. A review process will be established by the its Commission to meet the following objectives: 1. Provide uniform procedures for the review and acceptance of gifts and loans of artwork to the City of Lodi. Page 7 of 12 2. Assign responsibility to the appropriate department for the management and maintenance of the City's artwork. 3. Facilitate the placement of artworks in City facilities or in the public right-of-way. 4. Provide appropriate recognition to donors of artwork. The review process will use the following criteria: 1. Aesthetic considerations, to assure artworks of the highest quality, based on a detailed written proposal, concept drawing for the project, photographs of the artwork, if existing, and documentation of the artist's professional qualifications. 2. Financial considerations based on cost of implementation, sources of funding, a maintenance agreement between the City and the donor and estimated cost to the City over the life of the artwork. 3. Liability based on susceptibility of the artwork to wear and vandalism, potential danger to the public, and special insurance requirements. 4. Environmental considerations based on physical appropriateness to the site and scale of the artwork. Exceptions to the review process: 1. Artwork or exhibitions loaned for display on City property on a temporary basis will not be subject to the standard review process. Review and approval will be the responsibility of the department with jurisdiction over the space involved, based nevertheless, on standards delineated in the Public Art Program Policies. 2. Displays at cultural centers and art museums are not subject to the review process. Page 8of12 IV. MANAGEMENT OF PUBLIC ART A. COLLECTION REVIEW STANDARDS At least once, in every 10 -year period, the City art collection should be evaluated, whether by the Art CoordinatorArts Commission liaisoin or by an independent agent, for the purpose of collection management and in order to assess the collection's future. The City will retain the right to de - accession any work of art accessioned into the City's collection regardless of the funding source for that work. A review process will be established by the Arts Commissio to meet the following objectives: 1. Establish a regular procedure for evaluating artworks in the City collection. 2. Establish standards for the acquisition of artworks. 3. Insure that de -accessioning of artworks is governed by careful procedures. 4. Insulate the de -accessioning process from fluctuations in taste — whether on the part of the City, the collection's responsible body, or on the part of the public. A review process for acquisitions to the City collection will use the following criteria: 1. Acquisition should be directed toward artworks of the highest quality. 2. Acquisition of artworks implies a commitment to preservation, protection, maintenance, and display for public benefit. 3. Acquisition of artworks, whatever the source of funds, should imply permanency within the City collection, so long as physical integrity, identity, and authenticity are retained; so long as physical settings remain intact; and so long as they remain useful to the purposes of the people of the City. 4. In general, artworks should be acquired with respect to copyrights and certain clearly defined residual rights that are part of a contract with an artist. 5. The acquisition procedures should ensure that the interests of all concerned parties are represented, including the public, the art community, and the City. 6. A legal instrument of conveyance, transferring title of the artwork and clearly defining the rights and responsibilities of all parties, should accompany all acquisitions. Complete accessioning records should be made and maintained for all artworks. Artwork may be considered for review toward de -accessioning if one or more conditions, such as the following apply: 1. The site for the artwork has become inappropriate because the site no longer is accessible to the public or the physical setting is to be destroyed. 2. It has received consistent adverse public reaction for over a period of 10 or more years from a measurably large number of individuals and/or organizations. 3. The department that displays the artwork requests de -accessioning. 4. It is fraudulent or not authentic. 5. It possesses faults in design or workmanship. 6. It causes excessive in unreasonable maintenance. 7. It is damaged irreparably, to an extent where repair is unreasonable or impractical. Page 9 of 12 8. It represents a physical threat to public safety. 9. A suitable place for display no longer exists. 10. The work is not, or is rarely displayed. 11. A written request from the artist has been received. B. MAINTENANCE AND CONSERVATION A review process will be established by the Art Advisory BoardArts Commission to meet the following objectives: 1. To ensure regular maintenance of artworks in the City's collection in order to maintain them in the best possible condition. 2. To provide for the regular inspection for condition and location of artworks in the City's collection. 3. To establish a regular procedure for effecting necessary repairs to artworks in the City's collection. C. RESPONSIBILITIES Artist 1. Within the terms of a contract, the artist will guarantee and maintain the work of art against all defects of material or workmanship for a period of one-year following installation. 2. Within the terms of a contract, the artist will provide the Arts Commission liaisonA4 Coordinator with drawings of the installation and with detailed instructions regarding routine maintenance of the artwork. 3. Within the terms of a contract, all repairs and restorations which are made during the lifetime of the artist will have the mutual agreement of the City and the artist and, to the extent practical, the artist will be given the opportunity to accomplish such repairs at a reasonable fee. Art Coordinator and City Departments 1. All maintenance and repairs will be the responsibility of the Department in which the artwork is located. 2. The Department will not affect any maintenance or repairs to artworks without the prior consent of the Arts Commission liaiso . 3. The Department will not move any artwork from the site for which it was selected, nor remove it from display without the consent of the Art Advisory BoardArts Commission. Page 10 of 12 Jennifer Ferraiolo From: Jeff Hood Sent: Wednesday, October 25, 2017 10:02 AM To: Jeff Hood; Cathi DeGroot; Jennifer Winn Cc: Steve Schwabauer; Jennifer Ferraiolo; Janice Magdich Subject: Streamlining commissions Dear Commissioner, The Parks, Recreation and Cultural Services Department will be asking the City Council to reduce the number of boards and commissions at the November 1 regular meeting. This is due to PRCS staffing being at a 45 -year low despite a vast increase in duties and responsibilities, and our department's need to have staff focus more on our core services that meet the community's needs and expectations as outlined in our Strategic Action Plan. For example, full-time staffing in 2004 was 44 in our department, compared to 25 today. We do not have the same number of managers or administrative support staff to provide the same level of service to all of our existing commissions. One of the recommendations is to abolish the Senior Citizens Commission. PRCS has not operated a senior center for several years, but it does provide recreation services to seniors, some of whom who have attended Parks and Recreation Commission meetings to speak on those issues. Many of the issues identified by seniors in the recent survey do not have any association with PRCS, such as housing affordability, transportation and personal safety. We are fortunate to have the LOEL Center able to provide many services to seniors. Another recommendation is to abolish the Art Advisory Board, and have the Arts Commission oversee the public art developer impact fee program. Part of the recommendation is to reduce the number of appointed Arts Commissioners to seven, and add two ex -officio voting members selected from the Parks and Recreation and Planning commissions, and the Site Plan and Architectural Review Committee. This will result in amending the Arts Commission bylaws to reflect these changes. The full staff report will be published by the City Clerk later this week and will be available online. If you have questions, feel free to contact me at this email or at 333-6893. Thank you for your understanding. Jeff Hood, Director Lodi Parks, Recreation and Cultural Services Department Item I-2 Adopt Resolution Abolishing Art Advisory Board and Lodi Senior Citizens Commission and Amending Public Art Policy and Arts Commission Bylaws Boards and Commissions PRCS staffing 44 full-time in 2004, 25 today Same level as 1972, but with 2x parks and Hutchins St. Square Boards/Committees served and supported by PRCS Parks and Recreation Commission (1942) Boosters of Boys & Girls Sports (1960) Hutchins Street Square Foundation (1979) Arts Commission (1982) Lodi Arts Foundation (1983) Senior Citizens Commission (1985) Youth Commission (1993) Art Advisory Board (2001) Boards and Commissions Past support of Art Advisory Board, Senior, Youth, Arts commissions Arts Coordinator Senior Center Coordinator Youth Commission Liaison Community Center Manager Recreation Manager Fold AAB into Arts Commission Art Advisory Board Created to oversee public art impact fee program Impact fee program significantly reduced in 2012 Recommendation: Arts Commission absorbs Art Advisory Board duties Proposed changes reflected in bylaws, Public Art Policy Reduce open appointees from 9 to 7, plus two ex -officio members from Planning Commission Parks & Recreation Commission Site Plan and Architectural Review Committee Abolish Senior Citizens Comm. Senior Citizens Commission Founded in 1985 No longer any nexus with PRCS Difficulty filling vacancies LOEL Center/LOEL Board serves primary function Short meetings, little variation in agendas, few public comments Senior survey areas of concern Affordable housing, transit, safety, financial needs P&R Commission considers senior rec programming Swim hours at Hutchins Street Square Pickleball Abolish Senior Citizens Comm. Recommendation: Eliminate Senior Citizens Commission Receive feedback on senior needs from: LOEL Center Other commissions, such as Parks & Recreation Lodi Improvement Committee Public hearings Unmet transit needs CDBG hearings, housing element Council meetings Public safety Recommended Council action Adopt Resolution Abolishing Art Advisory Board and Lodi Senior Citizens Commission and Amending Public Art Policy and Arts Commission Bylaws RESOLUTION NO. 2017-208 A RESOLUTION OF THE LODI CITY COUNCIL ABOLISHING THE ART ADVISORY BOARD, REVISING THE PUBLIC ART POLICY, AND THE LODI ARTS COMMISSION BYLAWS, AND FURTHER REPEALING RESOLUTION 2016-174 WHEREAS, the Parks, Recreation and Cultural Services Department currently has liaisons to five City boards and commissions, and assigns staff to assist three nonprofit organizations that meet monthly or in some instances more frequently; and WHEREAS, the reduction in staffing over the last few years is stark, making it difficult to serve the numerous boards and commissions and at the same time provide core services to the community; and WHEREAS, Parks, Recreation and Cultural Services proposes changes that would allow its managers to spend more time on core services, which include increasing the number and quality of the recreational programming as outlined in the Parks, Recreation and Cultural Services strategic plan; and WHEREAS, Parks, Recreation and Cultural Services proposes giving the Arts Commission the authority currently held by the Art Advisory Board, which requires revisions to the Lodi Arts Commission Bylaws and Public Art Policy to reflect the elimination of the Art Advisory Board. NOW THEREFORE BE IT RESOLVED that the Lodi City Council does hereby abolish the Art Advisory Board; hereby revises the Public Art Policy; and hereby amends the Lodi Arts Commission Bylaws by repealing Resolution No. 2016-174 in its entirety and approves the amendment to the powers and duties of the Lodi Arts Commission as set forth below: WHEREAS, the stature of a community is not measured by size alone, but in the way its physical and cultural needs are met; and WHEREAS, with this in mind as being most important, along with the constant and concrete evidence of an expanding interest in the arts, both nationally and locally, it is most advisable that the Lodi Arts Commission, created by the City Council of the City of Lodi on March 17, 1982 by adoption of Resolution No. 82-30, be re -affirmed and re-established to assist local arts groups to become more reflective of the wide range of contributive talents existing within the community; and WHEREAS, such a commission, parallel to and balancing the existing Parks and Recreation Commission, will provide strong support within the administration of the Hutchins Street Square Division and will prove a valuable asset to the City in procuring such monies from regional, state, and national sources as may be available in support of the arts and their furtherance; and WHEREAS, to such end, the following design for the establishment of a Lodi Arts Commission is hereby submitted. 1 FINDINGS: The City Council hereby finds and declares: a) That the growth and flourishing of art and culture depend upon freedom, imagination, and individual initiative; b) That the encouragement and support of art and culture, while primarily a matter for private and local initiative, is also an appropriate matter of concern to the City of Lodi; c) That this City's prestige and general welfare will be promoted by providing recognition that art and culture, and the creative spirit which motivates them and which they personify, are valued as an essential part of the City's resources; d) That it is in the best interest of the City of Lodi to maintain, develop and disseminate the City's artistic and cultural resources; e) That the continued growth of the Arts can no longer be sustained by traditional resources; and f) That in order to implement these findings it is desirable to establish the Lodi Arts Commission to provide such recognition and assistance as will encourage and promote the City's artistic and cultural progress. ARTS COMMISSION ESTABLISHED: NOW, THEREFORE BE IT RESOLVED that there is established a Lodi Arts Commission to promote and encourage programs to further the development and public awareness of and interest in the fine and performing arts and to act in an advisory capacity to the Lodi City Council in connection with the artistic and cultural development of the City. MISSION STATEMENT: To advance the arts in Lodi by partnering with the entire community to provide quality programs and events that foster creative expression. MEMBERSHIP: a) The Commission shall be seven (7) members appointed by the Mayor from a list of nominees who are registered voters of the City of Lodi at the time of their application, with the approval of the City Council, plus two (2) voting ex -officio members selected from the Planning Commission, Parks and Recreation Commission, and/or Site Plan and Architectural Review Committee. b) Each member of the Commission shall hold office for a term of three (3) years, except that: 1. The terms of office for all members of the Arts Commission shall be deemed to run from July 1 of each year. Commencing on July 1, 1990, the Mayor, with the approval of the City Council, appointed four (4) new members to the Commission. On July 1, 1991, the Mayor, with the approval of the City Council, appointed four (4) members, and on July 1, 1992, the Mayor, with the approval of the City Council, appointed three (3) members; and 2 2. Current appointees who are registered voters of the City of Lodi will retain their appointments following adoption of this Resolution. 3. As terms expire, succeeding appointees shall serve for three (3) year terms; and 4. Any member appointed to fill the vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed for the remainder of such term. 5. Ex -officio member terms will expire with their terms on the Planning Commission, Parks and Recreation Commission, and/or Site Plan and Architectural Review Committee. c) Other persons may be designated as ex officio members by the Mayor with advice from the City Council shall be selected from any department, office, commission, board, employee, or instrumentality of the City of Lodi to aid, assist, and advise the Arts Commission. CHAIRPERSON: a) The Chairperson and Vice Chairperson ("Vice Chair") shall be selected by a majority vote of the Commission at a meeting held in June of each year, and shall take office on July 1. The term of the Chairperson and Vice Chair shall be for one (1) year. b) The Chairperson shall serve at the pleasure of the Arts Commission, but not in excess of two (2) consecutive terms, and the provisions of this subsection shall apply to any person appointed to fill the vacancy in the office of Chairperson or Vice Chair. c) The Chairperson shall act as liaison between the Commission and the Parks, Recreation & Cultural Services Director's designee and lead the regularly -scheduled commission meetings. d) The Vice Chair shall serve in the absence of the Chairperson or in the event the Chairperson is unable to fulfill their duties. SECRETARY OF THE COMMISSION: The Secretary of the Commission shall either be a member of the commission appointed by a majority of the commission, or the Parks, Recreation, and Cultural Services Director's designee. The Director shall also designate a liaison to the Commission. ATTENDANCE/VACANCIES: The Secretary of the Commission shall notify the City Clerk that an office of an Arts Commissioner has been vacated if the member: a) Is absent from three (3) consecutive regular meetings of the Commission without leave of absence from the Commission expressed in its official minutes, or b) Fails to meet the Commission -established minimum volunteer requirement of a specified number of hours or events during the period July 1 through June 30 of each year. The Commission shall not change the minimum volunteer requirement more than once per fiscal year. 3 Such vacancy shall be so declared by the Mayor and a new member appointed, with approval of the City Council, to fill the remaining term. This section shall not apply to ex officio members. ORGANIZATION: The Commission shall organize and adopt administrative rules and procedures consistent with this Part to accomplish its purposes. The Chairperson shall appoint such officers or committees as shall be deemed necessary by the Commission. POWERS AND DUTIES The powers and duties of the Commission shall be as follows: a) All of the Commission shall meet at the call of the Chairperson or a majority of the Commission, but not less than once every three months. A majority of the appointed members of the Commission shall constitute a Quorum. The commission shall keep an accurate record of its proceedings and transactions; b) Recommend ways to maintain and increase the artistic and cultural resources of the City of Lodi; c) Propose methods to encourage private initiative in the fields of art and culture; d) Assist in the solicitation of private, state, and federal funding available for the fine and performing arts; e) Develop and recommend methods by which to coordinate existing resources and facilities, and to foster artistic and cultural endeavors and the use of the arts both locally and outside of the City to promote the best interests of the City. f) Initiate, sponsor, or conduct, alone or in cooperation with other public or private agencies, programs to further the development and public awareness of and interest in the fine and performing arts; Advise and consult with public and private groups, schools, the City, and State or Federal Cultural and Art Commission interested in, or having knowledge or experience in, the fields or art and culture of the City; h) Improve access to the arts through various programs so that the arts are within the reach of persons of all cultural backgrounds and levels of income. The Commission shall especially be concerned for segments of the community in which the arts are lacking and needed; i) Call for studies and make recommendations with a view to formulating methods or ways by which creative activity and high standards and increased opportunities in the arts and culture may be encouraged and promoted in the best interest of the City's artistic and cultural progress and a greater appreciation and enjoyment of the arts and culture by the citizens of the City of Lodi and how such can be encouraged and developed; g) j) Provide preliminary screening of annual requests for allocation of Community Promotion funds for cultural and art activities and recommend a list of priorities with regard to those requests to the City Council. The Commission recommendation shall: 4 1. Be listed by priority ranking to reflect the Commission's recommendations based on thorough consideration and evaluation of information and data to be submitted by applicant organizations to justify requested funding; 2. Be submitted in accordance with due dates to be specified by the City Manager to insure the City Annual Budget review schedules are met; 3. Be advisory only and not binding upon the City Council; all final determinations shall be made to City Council. k) To oversee the City's Public Art Policy and recommend public art projects funded through development impact fees for approval by the City Council. I) To perform such other related duties and functions as the City Council may from time to time direct or otherwise appoint the Commission to administer or coordinate on behalf of the City. ANNUAL REPORT: The Commission shall prepare and deliver an annual report to the Parks, Recreation & Cultural Services Director, not later than one hundred and fifty (150) days after the end of each calendar year to include an annual account of its activities and goals. COMPENSATION: Members of the Commission, the Chairperson, and persons appointed to assist the Commission in making its studies shall serve at no salary, but shall be reimbursed for travel and subsistence expenses incurred in the performance of their duties while away from the City of Lodi in accordance with the travel allowance policies adopted by the City of Lodi, but only to the extent that appropriations for such travel allowance have been provided in the Commission's budget and approved by the City Council. STAFF SUPPORT: The City Council may authorize, subject to the budget of the Parks, Recreation & Cultural Services Department as approved by the City Council, such clerical and other staff assistance, and the acquisition of such equipment and supplies as are necessary to enable the Commission to carry out its functions and duties. STAFF ASSISTANCE: The Commission is authorized to secure through the City Manager from any department, officer, consultant, commission, board, employee, or other instrumentality of the City of Lodi suggestions, estimates, and statistics for the purposes of carrying out the provisions of this Part and each such department, officer, consultant, commission, board, employee, or other instrumentality of the City of Lodi through the City Manager is authorized and directed to furnish such information, suggestions, estimates, and statistics to the Commission upon request made by the Chairperson of the Commission or upon the request of any member or subcommittee of the Commission whatsoever. MEETINGS — LOCATIONS: The Commission, or on the authorization of the Commission any subcommittee or member thereof, may, for the purpose of carrying out the provisions of this Part, sit and act in such time or place within the City of Lodi as deemed necessary to the conduct of its affairs. The deliberations of this Commission shall be held in public session, but this shall not constitute the sessions as public hearings as a matter of right open to participation by members of the general public at large, except at the will of the majority of the Commission. AUTHORITY NON-EXCLUSIVE: Nothing herein in this Part shall be deemed to deprive the City Council or any board, commission or officer of the City of any power, duty or function which such Council, board, commission or officer may now have or be hereafter granted, it being the intention that the powers and functions hereinabove provided to be exercised by the Lodi Arts Commission be non-exclusive. Also, nothing herein contained shall be deemed to require the City Council, or any board, commission or officer, to refer or submit to the Lodi Arts Commission, or to receive from such any report or recommendation respecting any matter hereinabove mentioned in the Part before taking any action or making any decision with respect to such matter, it being the intention of this Part to authorize the performance of certain functions by said Commission and not to deprive the Council or any board, commission or officer of any power, duty or privilege which it now may have or may hereafter be granted. Dated: November 1, 2017 I hereby certify that Resolution No. 2017-208 was passed and adopted by the City Council of the City of Lodi in a regular meeting held November 1, 2017, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Nakanishi, and Mayor Kuehne NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Johnson and Mounce ABSTAIN: COUNCIL MEMBERS — None NNNIFE . FERRAIOLO Clerk 2017-208 6 CITY COUNCIL DOUG KUEHNE, Mayor ALAN NAKANISHI, Mayor Pro Tempore MARK CHANDLER BOB JOHNSON JOANNE MOUNCE Stephen Orr 4941 Franco Avenue Morada, CA 95212 CITY OF LODI CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 333-6702 / FAX (209) 333-6807 www.lodi.gov citvcterk[c0lodi.Qov December 6, 2017 RE: Lodi Arts Commission & Leaving Office Statement STEPHEN SCHWABAUER City Manager JENNIFER M. FERRAIOLO City Clerk JANICE D. MAGDICH City Attorney This letter is to notify you that at the regular meeting of November 1, 2017, the Lodi City Council voted to adopt Resolution No. 2017-208 (enclosed) folding the Art Advisory Board into the Lodi Arts Commission and amending Public Art Policy and Arts Commission bylaws. As part of the bylaws amendment, the membership criteria was changed to state that, "The Commission shall be seven (7) members appointed by the Mayor from a list of nominees who are registered voters of the City of Lodi at the time of their application, with the approval of the City Council, plus two (2) voting ex -officio members selected from the Planning Commission, Parks and Recreation Commission, and/or Site Plan and Architectural Review Committee." A review of all current members was conducted to ensure each is a registered voter in the City of Lodi. Because you are a registered voter in unincorporated San Joaquin County, you no longer qualify to serve on the Lodi Arts Commission; therefore, this position will be eliminated, which will reduce the membership as approved by Council. In ending your service, it will be necessary for you to complete a Form 700 - Conflict of Interest Leaving Office Statement no later than 30 days from the date of this letter (due Monday, January 8, 2018, by 5:30 p.m.). The original statement will be retained in the City Clerk's Office. Forms have been enclosed for your convenience. Thank you for sharing your talents with us. I wish you the best of luck in your future endeavors and hope that you will continue to give generously of your talent and support through volunteerism. Sincerely, --0--) -)r Y1 -,t4.a..,a0 an er M erraiolo ity Clerk JMF Enclosure