HomeMy WebLinkAboutAgenda Report - November 1, 2017 C-09TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Amendment No. 2 to
Task Order No. 39 for White Slough Water Pollution Control Facility 2016
Calendar Year Repairs and Improvement, Engineering Design, and Construction
Management Services with West Yost & Associates, Inc., of Davis ($8,762)
MEETING DATE: November 1, 2017
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Amendment No.
2 to Task Order No. 39 for White Slough Water Pollution Control
Facility 2016 Calendar Year Repairs and Improvement, Engineering
Design, and Construction Management Services with West Yost & Associates, Inc., of Davis, in the amount
of $8,762.
BACKGROUND INFORMATION: On February 17, 2016, Council approved Task Order No. 39 with West
Yost & Associates, Inc., in the amount of $469,300, for the White
Slough Water Pollution Control Facility (WSWPCF) 2016 Calendar Year
Repairs and Improvement, Engineering Design, and Construction Management Services. The scope of work
included design, inspection, and construction management services related to the repair of corrosion
damage to various elements of the facility.
On June 16, 2016, Council awarded a contract to Western Water Constructors, Inc., for the WSWPCF 2016
Improvements Corrosion Repair Project, to perform repairs to and coating of existing concrete structures and
process channels, and the replacement of various corroded hatches and piping components. This work
commenced in July of 2016. The main elements of the corrosion repairs are complete, as are a number of
City -requested repairs, some of which could only be performed during specific times of the year to
accommodate process requirements resulting in the need to extend the contract duration.
Amendment No. 1 to Task Order No. 39, in the amount of $57,680, was approved by Council on February 1,
2017 and included a scope of service to perform additional design and construction management services to
facilitate work resulting from unforeseen conditions encountered during the contract and additional items
requested by the City. The additional items included remote monitoring capability for the facility storage
pond levels (required by the State), Digester No. 3 cleaning and interior coating, and the repair of a pipeline
that feeds forced air to the aeration basins. Task Order No. 39, including Amendment No. 1, is based on
time and materials with a not -to -exceed amount of $526,980. This additional work extended the estimated
duration of the construction contract beyond the scope of services identified in Amendment No. 1.
The proposed Amendment No. 2 includes construction management services through the September 25,
2017 project completion date ($4,762) and the preparation of as -built drawings to document the repairs
associated with the forced air pipeline and Digester No. 3 ($4,000), for a total of $8,762, or 1.7 percent of the
current task order amount.
APPROVED:
chwaba = ity Manager
K:\WP\COUNCIL\2017\CC WAY TO39 amendment 2 doc 10/24/2017
Adopt Resolution Authorizing City Manager to Execute Amendment No. 2 to Task Order No. 39 for White Slough Water Pollution Control Facility 2016 Calendar
Year Repairs and Improvement, Engineering Design, and Construction Management Services with West Yost & Associates, Inc., of Davis ($8,762)
November 1, 2017
Page 2
Staff recommends authorizing the City Manager to execute Amendment No. 2 to Task Order No. 39 with
West Yost & Associates, Inc., of Davis, for the WSWPCF 2016 Calendar Year Repairs and Improvement,
Engineering Design, and Construction Management Services, in the amount of $8,762.
FISCAL IMPACT:
The additional design and construction management services for this
project are needed to facilitate completion of the corrosion repairs and to
oversee additional work, requested by the City for State -required
improvements, and to improve operations and maintenance of the facility.
FUNDING AVAILABLE Funding for Amendment No. 2 is available in the Fiscal Year 2016/17
Wastewater Capital Outlay Fund (53199000.77020).
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Charles E. Swimley, Jr., Public Works Director
CES/CES/tdb
Attachment
K:\WP\COUNCIL\2017\CC WAY TO39 amendment 2 doc 10/24/2017
AMENDMENT NO. 2
TASK ORDER NO. 39
WEST YOST ASSOCIATES, INC.
THIS AMENDMENT NO. 2 TO TASK ORDER NO. 39, is made and entered this day of
2017, by and between the CITY OF LODI, a municipal corporation (hereinafter "CITY"),
and WEST YOST ASSOCIATES, INC., a California corporation (hereinafter "CONTRACTOR").
WITNESSETH:
1. WHEREAS, CONTRACTOR and CITY entered into a Task Order No. 39 on March 1, 2016
and Amendment No. 1 on February 23, 2017 (collectively the "Agreement), as set forth in
Exhibit 1, attached hereto and made a part hereof; and
2. WHEREAS, CITY requested to increase the fees by $8,762, for a total of $535,742 and amend
the Scope of Service as set forth in Exhibit 2; and
3. WHEREAS, CONTRACTOR agrees to said amendment.
NOW, THEREFORE, the parties agree to amend the Agreement as set forth above. All other
terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Amendment No. 2 on
the date and year first above written.
CITY OF LODI, a municipal corporation
hereinabove called "CITY"
WEST YOST ASSOCIATES, INC., a California c
corporation
hereinabove called "CONTRACTOR"
STEPHEN SCHWABAUER W. FRANKLIN HELMICK
City Manager Vice President
Attest:
JENNIFER M. FERRAIOLO, City Clerk
Approved as to Form:
JANICE D. MAGDICH, City Attorney
1
Exhibit 1
AMENDMENT NO. 1
TASK ORDER NO. 39
WEST YOST ASSOCIATES, INC.
THIS AMENDMENT NO. 1 TO TASK ORDER NO. 39, is made and entered this Oa,day of
February, 2017, by and between the CITY OF LODI, a municipal corporation (hereinafter "CITY"), and
WEST YOST ASSOCIATES, INC. (hereinafter "CONTRACTOR").
WITNESSETH:
1. WHEREAS, CONTRACTOR and CITY entered into a Task Order No. 39 (the "Agreement") on
March 1, 2016, attached hereto as Exhibit 1; and
2. WHEREAS, CITY requested to increase the fees by $57,680, for a total of $526,980 and
amend the Scope of Service as set forth in Exhibit 2; and
3. WHEREAS, CONTRACTOR agrees to said amendment.
NOW, THEREFORE, the parties agree to increase the fees and amend the Scope of Service.
All other terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Amendment No, 1 on
the date and year first above written.
CITY OF LODI, a municipal corporation WEST YOST ASSOCIATES, INC.
hereinabove called,"CONTRACTOR"
hereinabove called "CITY"
STEPHEN SCHWABA R W. FRANKLIN HELMICK
City Manager Vice President
Attest:
-Na\-71A AAA
IFER MERRAIOLO, City Clerk
Approved as to Form:
� � f '
JANI E D. MAGDICH, City Attorney
Exhibit 1
Task Order No. 39
City of Lodi
White Slough WPCF 2016 Calendar Year Repairs and Improvement
Engineering Design and Construction Management Services
West Yost Job Number 213-18-16-35
In accordance with the Task Order Agreement between City of Lodi (Client) and West Yost
Associates, Inc. (Consultant), dated January 13, 1999, Consultant is authorized to complete the
work scope defined in this Task Order according to the schedule and budget defined herein.
WORK SCOPE
Consultant will provide engineering design, inspection, and construction management services
related to:
Repair of corrosion damage to the following concrete structures:
• Headworks domestic influent channels
• Headworks grit pump pit floor
• Domestic and industrial pump discharge chambers
• Primary sedimentation basin influent channel
• Stairways and miscellaneous non -submerged concrete in the primary sedimentation basin
• area
• Primary sedimentation basin effluent channel
• Influent channels between aeration basins No 1 & 2 and aeration basins No 3 & 4
In addition, this project will include the following improvements:
• Surface preparation and coating of the 24 -inch diameter main aeration header
• Programming necessary to incorporate recent modifications to Digesters 1 and 2 into the
WPCF SCADA system
These services are described in greater detail in Attachment A to this Task Order.
BUDGET
The costs for Consultant's services as defined herein shall not exceed $469,300.
COMPENSATION
Compensation shall be in accordance with the provisions of the Task Order Agreement between
Client and Consultant and the billing rate schedule contained in Attachment B to this Task Order,
The compensation limit for services performed under this task order shall not exceed $469,300, If
additional funds are required to complete the services defined herein beyond this limit, Consultant
shall notify Client in writing prior to reaching the authorized limit, and will not proceed with
work in excess of the limit without the prior written approval of Client
January 22, 2016 1 n\a\c\A•E\City of Lodi1T039
West Yost task Order
SCHEDULE
We anticipate that that services will be performed in accordance with the following schedule:
FJulestonr
Approxiinite Ddte
Complete Design Documents
Complete Construction -Related Services
WEST YOST ASSOCIA'I lI w, INC.
SI mil tire
April 2016
October 2016
CITY OF LODI
S1l;l inure _QP
Printed Name Printed Name
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Title
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Date
Ike . L.. l . )--O 16
Date
Approved go trat
L'Il Y tieristy
MEM
NIFER 1PERRAIOLO
ity Clerk
January 22, 2016 2 n\alc\A-E\City of Lodi\T039
West Yost Task Order
Attachment A - Scope of Work
City of Lodi White Slough Water Pollution Control Facility
2016 Calendar Year Repairs and Improvements
Engineering Design and Construction Management Services
1.1 BACKGROUND
This Scope of Work addresses engineering services related to 2016 calendar year improvements to the
City of Lodi's White Slough Water Pollution Control Facility (WPCF) that were described in the Statement
of Qualifications, City of Lodi — Plant Assessment dated September 17, 2015 and as refined and modified
by subsequent scoping meetings and discussion.
1.2 DESCRIPTION OF PROJECT
This project involves repairing corrosion damage to the following concrete structures:
• Headworks domestic influent channels
• Headworks grit pump pit floor
• Domestic and industrial pump discharge chambers
• Primary sedimentation basin influent channel
• Stairways and miscellaneous non -submerged concrete in the primary sedimentation basin area
• Primary sedimentation basin effluent channel
• Influent channels between aeration basins No 1 & 2 and aeration basins No 3 & 4
In addition, this project will inctude the following Improvements:
• Surface preparation and coating of the 24 -inch diameter main aeration header
• Programming necessary to incorporate recent modifications to Digesters 1 and 2 into the WPCF
SCADA system
Certain treatment process elements must be taken out of service in order to repair damaged concrete
surfaces. This scope of work assumes that:
• Process elements will be taken out of service between May and September of 2016, when the
WPCF treated wastewater is used to Irrigate the City's agricultural fields and treatment
requirements are somewhat less stringent.
• Concrete structures that must be taken out of service will be inspected and specific remediation
measures will be stipulated by the design team during the May - September construction period.
WEST YOST ASSOCIATES 1 City ofLodl
January 2016
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Attachment A - Scope of Work
City of Lodi White Slough Water Pollution Control Facility
2016 Calendar Year Repairs and Improvements
Engineering Design and Construction Management Services
1.3 TASK DESCRIPTIONS
1.3A Task 1 — Design
Design documents will define areas of work, work constraints, and detail procedures to be used to
repair the various types of corrosion damage expected to be encountered.
1.3.1.1 Subtask 1.1 - Prepare 50% Complete Design Documents
The design team will prepare and submit 50% complete design documents for the City's review.
Anticipated design drawings are listed In Table 1. The design submittal will also include a preliminary
construction cost estimate and preliminary "front-end" specifications.
This scope of services assumes:
• The City Building Department will not review and comment on the design documents, and
therefore the design team will not be required to address such comments.
• Digester operating points to be integrated into the facility's RSView system are limited to
temperature and level for Digesters 1 and 2 only. A total of four analog inputs will thus be
Incorporated Into the SCADA system HMI screens
• No process control logic modifications are anticipated. That Is, Integration work Is limited to
presentation of the new points on the HMI Screens, Changes to PLC logic other than that
necessary to scale the points for presentation at the HMI are not included.
• Local I/O cabinet for monitoring digester operations has sufficient spare analog input points to
accommodate the additional inputs.
• Additional conduit and wire necessary for circuiting the analog variables will be Implemented in
the form of performance specifications.
Table 1. Anticipated Design Drawings
General
Title Sheet
Index of Drawings, Legends, General Notes & Abbreviations
Overall Site Plan
Civil
Primary Influent Bypass Pumping Pian & Sections
WEST YOST ASSOCIATES 2 City ofLodi
January 2016
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Attachment A - Scope of Work
City of Lodi White Slough Water Pollution Control Facility
2016 Calendar Year Repairs and Improvements
Engineering Design and Construction Management Services
Table 1. Anticipated Design Drawings
Headworks Work Area Plan & Sections
Primary Influent Work Area Plan & Sections
Primary Effluent Work Area Plan & Sections
Aeration Basin Work Area Plan & Sections
Coating Application Details 1
Coating Application Details 2
Structural
General Structural Repair Notes
Structural Repair Details 1
Structural Repair Details 2
Structural Repair Details 3
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cor-strL,ction cost estimate base,1 ren the SGL c)rnplele srbir�lta
1.3.1.2 Subtask 1.2 — Preoarg Final Design Documents
We will finalize the Contract Documents by Incorporating review comments from City staff and from the
independent quality control check.
Deliverablest-,Digital iG,df• to,Fri�Ii 0.01111 act DOCurr ents stamped aryl sig6e.1 uy The rest=oenslule enin: er,
suiiable.'f()t pr.ntiny and dlsliihutior, co, an online•Olan.room es'11natL-.
1.3.1.3 Subtask 1.3 — Service during Bidding
During the bidding period, WY will:
• Attend the pre-bid meeting to describe the work and participate In a site walk. It Is assumed that
City staff will conduct this meeting and will describe pertinent contracting procedures.
▪ Respond to bidder's Inquiries during the bidding process. Responses will be closely coordinated
through City staff.
• If it becomes necessary, WY will develop addenda that may be needed to document responses
to bidders' Inquiries. Addenda will be prepared and delivered to the City for distribution to plan
holders.
WEST YOST ASSOCIATES
January 2016
a\n\c\ledI\Ip\lodl wwlp tog
3 City of Lodl
Attachment A - Scope of Work
City of Lodi White Slough Water Pollution Control Facility
2016 Calendar Year Repairs and Improvements
Engineering Design and Construction Management Services
1.3.1.4 SQbtask 1,4 — Document Review and Safety Plan
Before the initiation of corrosion assessment field work, V&A will review as -built drawings and prepare a
Safety Plan outlining the procedures and specific hazards that will be encountered while conducting the
condition assessment. An electronic copy draft will be provided to the City for review, Comments will be
incorporated and a final electronic copy submitted. V&A's documentation regarding health and safety
training of its staff will be submitted with the Safety Plan.
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1.3.1.5 Subtask 1.5 — Corrosion Repair Assessment
The following assessment methods will be used to evaluate the structures and their appurtenances. it
should be noted that the assessment of the structures will be limited to safely accessible areas. It is
assumed that the assessment will be conducted during four separate mobilizations.
Concrete pH Samples: Perform pH tests on the surfaces of the structures. The pH of concrete can
substantiate the levels of concrete corrosion attack prevalent within the structures. Samples will only be
taken where bare concrete is accessible, a sound coating or lining will not be removed to take a sample.
Reinforcing Steel Measurements; Measure the thickness of concrete protecting the reinforcing steel
using SPR (surface penetrating radar). The SPR will also be used to verify the spacing of the reinforcing
steel in the walls. The measurements will be taken on the walkways of the structures and up to two (2)
0.5 -foot wide by 2 -foot long areas of the influent/effluent channels.
Portable Zoom Camera: A portable zoom camera will be used on the two Aeration Basin Influent
Channels If an entry is not possible.
Penetration Measurements: Perform concrete penetration measurements at two (2) key locations in
each structure, as accessed from topside, to find approximate depth to sound concrete. The concrete
penetration measurements will be taken by striking the concrete with a handheld chipping hammer and
measuring the maximum depth to sound concrete. Penetration measurements will only be taken where
bare concrete is accessible, a sound coating or lining will not be removed to perform the test.
Sounding: Conduct sounding evaluation on the concrete surfaces of the structures. Sounding a surface
refers to tapping the structure surfaces with a chipping hammer and listening for discontinuities within
the surface. Locations for sounding evaluation will be selected on the walls and slabs of the structures at
the discretion of the evaluator conducting the assessment.
WEST YOST ASSOCIATES
January 2016
m\m\e\lodl\Ip\lodl wwlp tog
4 City of Lodi
Attachment A - Scope of Work
City of Lodi White Slough Water Pollution Control Facility
2016 Calendar Year Repairs and Improvements
Engineering Design and Construction Management Services
Visual Evaluation: Visually assess and document the condition of the structures with digital
photographs. Defects such as concrete cracks, spalls, exposed reinforcing steel, metal corrosion, and
coating deterioration will be documented.
1.3.2 Subtask 1.5 — Corrosion Assessment Report
After the condition assessment of the structures has been completed, a report will be prepared to
document findings. The report will include photographic documentation of the existing conditions, field
data, a summary of the evaluation data and necessary graphical and illustrative figures, as required, to
present the Information gathered during the assessment. The report will identify recommendations that
were made to rehabilitate structures and appurtenances.
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1.3.3 Subtask 1.5 — Other Engineering Services during Construction
1.3.3.1 Submittal Review
The design team will review submittals for compliance with the design concepts and specifications,
certificates, samples, tests, methods, schedules, and manufacturers' Installation and other instructions
required to be submitted by the Contract Documents.
1,3.3.2 Interpretation and Clarification of Contract Documents
The design team will prepare written Interpretation and clarifications of the Contract Documents in
response to written requests from the Contractor (RFI's).
1,3.3.3 Chance Order Support
We anticipate that there could be changes to the project. Some typical examples are: differences in
conditions, Contractor suggestions approved by the City/engineer, additions to the work, changes in
methods of construction, omissions, and Contract Document conflicts. As requested by the Construction
Manager, WY and our sub -consultants will Issue design engineer Initiated clarifications (DEICs), prepare
new or amend contract documents, and provide change order cost estimate input.
1.3.4 Task 2 - Construction Management and Inspection Services
West Yost would provide a part time Construction Manager and part time Inspector coordinating with
the treatment plant 0&M staff, contractor and design team. The level of effort assumed for the fee
estimate is an average of one day a week for the CM and an average of two days a week for the
Inspector over the three month project duration. Contract administration and inspection procedures
WEST YOST ASSOCIATES
Jonuory 2016
ry\m\c\lodl\Ip\lodl wwlp roq
5 City of Lodi
Attachment A - Scope of Work
City of Lodi White Slough Water Pollution Control Facility
2016 Calendar Year Repairs and Improvements
Engineering Design and Construction Management Services
would be based upon use of West Yost standards augmented by City standard procedures and forms as
appropriate.
1.3.4.1 Subtask 2.1 — Preconstruction Activities
This subtask would include CM team familiarization with the contract documents and preparing the
preconstruction meeting agenda, conducting the meeting and preparing meeting minutes.
1,3 4,2 Subtask 2.2 — Construction Manademenl and Inspection
This subtask would Include performing construction contract administration and inspection. The
document tracking system and field office files would be established. Preconstruction photos and video
would be taken. Contract administration functions would include conducting biweekly progress
meetings, submittal and RFI processing, and progress payment and change order processing. Inspection
procedures would include preparing a daily construction progress report, testing logs and taking digital
photos. Using West Yost's System Outage Request Procedure (SOR) West Yost's inspector would
coordinate upcoming work with the treatment plant O&M staff and contractor. Deficient work would be
tracked and corrected using West Yost's non -complying work system.
1.3.4.3 Subtask 2.3 - Protect Closeout
The CM and Inspector would conduct a final inspection walkthrough with the City and design team. A
final punch list would be prepared adding items from preliminary punch lists and any remaining non-
complia nt work for correction by the contractor, A lien release letter would be obtained from the
contractor. The CM would assist the City In filing the Notice of Completion and processing the final
progress payment. Hard and electronic copies (on flash drive) of all field files would be provided to the
City.
1.3.5 Task 3 - Project Management, Meetings, QAJQC
1.3.5.1 Subtask 3.1 - Project Management
WY's project manager will conduct regular meetings with the lead designers to monitor progress, and
will coordinate quality control review procedures. The project manager will be aware of progress,
problems, and information needs for the Protect, and will work to keep City representatives and staff
Informed. This structure is not, however, intended to limit beneficial Interaction between the lead
designers and City staff or representatives as design concepts and details are developed.
WEST YOST ASSOCIATES 6 City ofLodl
January 2016
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Attachment A - Scope of Work
City of Lodi White Slough Water Pollution Control Facility
2016 Calendar Year Repairs and Improvements
Engineering Design and Construction Management Services
1.3.5.2 Subtas3.2 - Meetings
Design Proaress Meetings: The design team will attend regular progress meetings with City
representatives and staff to discuss interim products and to appraise Client regarding the progress of
the work. In addition, the design team will attend interim meetings with City representatives and staff to
discuss technical Issues as appropriate including interim design review meetings. WY will prepare
meeting minutes to document design decisions.
Construction Progress Meetings: A WY representative will attend periodic progress meetings with
City staff, the Construction Manager, and Contractor's representatives. Design subconsultant
representative(s) will also attend on an as -needed basis. In addition, at the Construction Manager's
request WY and sub -consultant representatives will visit the project site to provide advice and
assistance, or to answer any questions that may arise concerning design Intent.
Anticipated design and construction progress meetings are listed in Table 3.
Table 3. Anticipate Meetings
Meeting
Primary Discussion {opics
Anticipated Datc:
Design Progress Meetings
Design Kick -Off Mtg
PM Plan, SharePoint Site, Schedule, Communication
02/22/16
Progress Mtg *1
50% Complete Design Documents
03/14/16
Progress Mtg *2
100% Complete Design Documents
04/25/16
Construction Related Meetings
Pre -Bid Mtg
Construction Kick -Off Mtg
Monthly Progress Meetings
1.3.5.3 Subtask 3.3 - Quality Control/Quality Assurance
Early May 2016
Late May 2016
June -Sept 2016
WY will perform quality assurance, Inter -discipline coordination, and bulldability reviews of all formal
protect submittals. Design documents will be reviewed at the Interim and final design completion stages.
WY will perform a general quality assurance control review of all documents prior to submission. WY will
perform detailed quality assurance, Inter -disciple coordination, and buildability review of the Interim
design submittals concurrently with the review of these documents by City staff.
WEST YOST ASSOCIATES
January 2016
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7
CBy of Lodi
Attachment A - Scope of Work
City of Lodi White Slough Water Pollution Control Facility
2016 Calendar Year Repairs and Improvements
Engineering Design and Construction Management Services
1.4 ANTICIPATED SCHEDULE
It is anticipated that services will be performed in accordance with the following schedule.
Table 4. Anticipated Project Milestones
Milestone
4apro. crate Date
Complete Design Documents
Complete Construction -Related Services
1.5 ESTIMATED FEE
April 2016
October 2016
Services will be performed on a time and materials basis in accordance with West Yost's standard rates
at the time the services are performed. West Yost's 2016 rate schedule Is shown is Attachment B. The
estimated fee for each task Is shown in Table 5. We will not exceed the Total Estimated Fee without
prior authorization from City.
Table 5. Estimated Fee by Task
I ask No.
Tas1 rctIrn 3 e�1 Fee, �I,rll,aI
1 - Design
1.01
1.02
1.03
1,04
1.05
1.06
1.07
50% Design Submittal
Final Design Submittal
Services during Bidding
Document Review and Safety Plan
Corrosion Repair Assessment
Condition Assessment Report
Technical Assistance during Construction
105,600
81,650
9,500
14,750
48,700
Design Subtotal
29,950
37,150
327,300
2 - CM/Inspection
2.01
2.02
2.03
3 - Protect Management, Meetings, QA/QC
Preconstruction Activities
CM and Inspection
Project Closeout
2,150
64,750
1,000
CMllnspectlon Subtotal
67,900
WEST YOST ASSOCIATES 8 CltyofLodl
January 2016
m4n\ dI\lpVod1 wwlp wq
Attachment A - Scope of Work
City of Lodi White Slough Water Pollution Control Facility
2016 Calendar Year Repairs and Improvements
Engineering Design and Construction Management Services
Table 5. Estimated Fee by Task
Task No.
TLs'rndierl FSC-1DI121E,
3.01
3.02
3.03
Project Management
Meetings (including meetings during construction)
QA/QC
26,300
44,100
4,700
Project Management, Meetings, QAIQC Subtotal
WEST YOST ASSOCIATES
January 2016
n\m\c\lodI\Ip\lodl wwlp seq
TOTAL — ALL TASKS
74,100
469,300
9 City of Lodi
WTS! YOST
1611111V
ASSOCIATES
Consufwig IfnPUueri
2016 Billing Rate Schedule
(Effective January 1, 2016 through December 31, 2016►'
ENGINEERING
Attachment B
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I;aoor Ch,]If)t ti
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PrinclpalMce President
Engineering/Scientist/Geologist Manager II
Engineering/Scientist/Geologist Manager 1
Principal Engineer/Scientist/Geologist II
Principal Engineer/Scientist/Geologist I
Senior Engineer/Sclentlst/Geologist II
Senior Engineer/Scientist/Geologist 1
Associate Engineer/Scientist/Geologist 11
Associate Engineer/Scientist/Geologist I
Engineer/Scientist/Geologist 1I
Engineer/Scientist/Geologist I
Senior GIS Analyst
GIS Analyst
CAD Supervisor
Senior CAD Designer
CAD Designer
Engineering Aide
Technical Specialist IV
Technical Specialist 111
Technical Specialist 11
Technical Specialist I
Administrative IV
Administrative III
Administrative II
Administrative I
249
239
229
222
209
196
187
177
166
155
134
183
172
145
126
112
78
142
126
109
91
114
104
88
68
▪ Technology and Communication charges including general and CAD computer,
software, telephone. routine in-house copies/prints, postage, miecefaneous supplies,
and other Incidental protect expenses will be billed at 6% of West Yost labor.
• Outside Services such as vendor reproductions, prints, shipping, and majorwest Yost
reproduction efforts, as well as Engineering Supplies, Travel, etc. will be billed at
actual cost plus 15%.
• Mileage will be billed at the current Federal Rate,
• Subconsultants will be billed at actual cost plus 10%.
• Expert witness, research, technical review, analysis, preparation and meetings billed
at 150% of standard hourly rates. Expert witness testimony and depositions billed at
200% of standard hourly rates.
• A Finance Charge of 1,5% per month (an Annual Rate of 18%) on the unpaid balance
will be added to invoice amounts if not paid within 45 days from the date of the invoice.
Continues on following page
"This Schedule Is updated annually
WEST YOS
blObi...411111111
ASSOCIATES
(:onrohrlog k1181ne04
2016 Billing Rate Schedule
(Effective January 1, 2016 through December 31, 2016)'
CONSTRUCTION MANAGEMENT
Position
L *Por C:hrulcs
io'h+rs par huurl
Senior Construction Manager
Construction Manager IV
Construction Manager III
Construction Manager II
Construction Manager I
Resident Inspector (Prevailing
Resident Inspector (Prevailing
Resident Inspector (Prevailing
Resident Inspector (Prevailing
Apprentice Inspector
CM Administrative II
CM Administrative I
SURVEYING
Wage — Group 1)
Wage — Group 2)
Wage — Group 3)
Wage — Group 4)
237
206
165
155
144
161
156
139
125
113
82
62
L ncci Chaioe,
dr,llars per tour!
GPS, 3 -Person
GPS, 2 -Person
GPS, 1 -Person
Survey Crew, 2 -Person
Survey Crew, 1 -Person
EQUIPMENT CHARGES
376
326
253
276
208
Grlliny hale
(doll0is per day';
Billing Rale
idollars I?er vdeE:'r.:r
DO Meter
pH Meter
Automatic Sampler
Transducer/Data Logger
Hydrant Pressure Gage
Hydrant Pressure Recorder (HPR)
Hydrant Wrench
Well Sounder
Ultrasonic Flow Meter
Vehicle
Velocity Meter
Water Quality Multlmeter
*This schedule Is updated annually
18
5
135
43
12
5
30
92
12
183
86
27
740
214
52
214
34
139
280
463
68
1003
Exhibit 2
I011
ST YOS
ASSOCIATES
December 12, 2016 Project No.: 213-18-16-35
SENT VIA: EMAIL
Mr. Charles Swimley P.E.
Public Works Director
City of Lodi
221 W. Pine Street
Lodi CA 95240
SUBJECT: White Slough WPCF 2016 Repair and Miscellaneous Improvements Project
Dear Mr. Swim ley:
As you are aware, changes during the construction of the subject project have impacted the services
that West Yost Associates (West Yost) and our subconsultants are providing. These changes were
made to improve the reliability of the treatment plant, and we have endeavored to complete our
services within our original staffing budgets, however we have concluded that this is not feasible.
Following are descriptions of these changes and their impacts to our services, and estimates of the
additional budget necessary to complete our services on this project.
ADDITIONAL SERVICES
While some contract change orders during construction were anticipated (the additional repairs to
the headworks area and repairs to the industrial pipeline are examples), this project has included a
number of major changes that significantly impact the duration of construction and our level of
effort. These improvements are briefly described below.
• Storage Pond Level Monitoring — This change order involves constructing
improvements necessary to: (a) monitor water levels in storage ponds 1, 2, 3 and 4;
and (b) transmit this information to an existing local control panel at the pond
recirculation pump station. West Yost has completed the design of these
improvements, obtained a proposal from the Contractor to construct the
improvements, and processed a change order for this work. Future work by
West Yost includes review of contractor's submittals, construction
management/inspection, programming necessary to incorporate monitoring data into
the plant's SCADA system, and record drawing preparation.
• Digester Temperature Monitoring—This potential change order involved
constructing improvements necessary to: (a) monitor temperatures of sludge in
recirculation lines from Digesters 1, 2, 3, and 4: and (b) transmit this information to
an existing local control panel in the digester control building. West Yost has
completed the design of these improvements, obtained a proposal from the Contractor
to construct the improvements, and processed a change order for this work. No
additional services are anticipated.
Mr. Charles Swimley
December 12, 2016
Page 2
• Disester No, 3 Cleaning and Coating — This work involved two change orders, one
to clean the digester and the second to demolish the existing mixing system and coat
the interior cover of the digester. West Yost has inspected the digester cover interior,
and has prepared documents necessary to obtain proposals from the Contractor to
complete the work. Future work by West Yost includes a review of contractor's
proposal and submittals, and construction management/inspection.
• Main Aeration Pipe — Leaks have been observed in the existing 24 -inch -diameter
steel Air Main pipe between the foundation of the blower building and exterior wall
of the aeration basin pipe gallery. West Yost has been asked to implement the
replacement of this pipe by change order. West Yost has completed a preliminary
design of these improvements, however field explorations are necessary to complete
the design. Future work by West Yost includes completing the design, reviewing
contractor's submittals, construction management/inspection, and record
drawing preparation.
SCHEDULE
Originally, the contract documents for these improvements required construction to be completed
within 110 calendar days (by the end of October 2016), and our estimate of the effort required to
perform inspection and construction management services was based on this schedule. As a result
of the additional improvements described above, construction is expected to continue through the
later part of January 2017, take a three-month hiatus, and then continue through May and
June 2017 (a total active duration of about 260 calendar days).
ADDITIONAL BUDGET REQUESTED
Table 1 summarizes our estimate of the additional costs that West Yost and our subcontractor will
incur as a result of the additional services and construction duration described above,
Table 1. Additional Budget Requested
Service Estirnated AddrtionR,! Co=tE. doiers
Design
Submittal Review
Programming
15,600
3,610
2,170
Record Drawing Preparation
2,580
Inspection
28,220
Construction Management
5,500
Total
$57,680
WEST YOST ASSOCIATES
n\c\213\18.16.3S\wp\111116LAddltIoneudget
Mr. Charles Swimley
December 12, 2016
Page 3
We appreciate the continued opportunity to work with you to implement this important project.
Please call me if you require additional information or wish to discuss this request.
Sincerely,
WEST YOST ASSOCIATES
David J. Anderson
Engineering Manager
RCE #27659
DJA:lh
WEST YOST ASSOCIATES
a\c\213\1B•16.33\wp\1111161AddhJonBudp et
Exhibit 2
WEST YOST
4111A
ASSOCIATES
Cunsulrung Engineers
October 4, 2017 Project No.: 213-18-16-35
SENT VIA: EMAIL
Mr. Charles Swimley PE
Public Works Director
City of Lodi
221 W. Pine Street
Lodi CA 95240
SUBJECT: White Slough WPCF 2016 Repair and Miscellaneous Improvements Project
Dear Mr. Swimley:
As you are aware, completion of the subject construction project took several months longer than
had been anticipated. West Yost Associates (West Yost) endeavored to provide inspection and
construction management services within our authorized budget, but have exceeded that budget.
Secondly, since the type of repair work that was included in the original construction contract
did not warrant record drawings, the preparation of record drawings was not included in our scope
of work. However, we believe that several items of work that were added to the construction
contract by change order do warrant record drawings. These issues are described in more
detail below.
ADDITIONAL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
Our estimate of the effort required to perform inspection and construction management services
assumed that construction would be completed by the end of June 2017, however construction was
not completed until mid-September 2017. Causes of this delayed completion include:
• Additional Work — During replacement of the existing buried 24 -inch aeration pipe it
was determined that existing 24 -inch aeration pipe beneath the blower building floor
should also be replaced. The time required to obtain the necessary additional
materials delayed to the completion of this work.
• Wet Weather — A wet spring caused water levels in the WPCF's storage ponds were
unusually high during the early summer of 2017, and this delayed completion of
improvements necessary to monitor storage pond water levels.
Because of the delayed construction completion, West Yost exceeded our budget for inspection
and construction management services by $4,762.
2020 Research Park Drive, Suite 100 Davis, CA 95618 Phone 530 756-5905 Fax 530 756-5991 weslyost cam
Mr. Charles Swimley
October 4, 2017
Page 2
RECORD DRAWINGS
Record drawings document changes made to the original contract drawings during the construction
period, and are used by maintenance staff and others to help define and locate improvements that
are not readily visible. We believe that the following items of work that were added to the
construction contract by change order warrant record drawings.
• Replacement of buried 24 -inch aeration pipe between the blower building and
secondary piping gallery
• Improvements to monitor storage pond water levels
• Improvements to monitor digester temperatures
We estimate that the cost of preparing record drawings to document this work will be $4,000.
BUDGET REQUESTED
In summary, West Yost requests that our budget for services for engineering, construction
management, and inspection services be increased by $8,762 to cover the additional services
described herein. We appreciate the continued opportunity to work with you to implement this
important project. Please call me if you require additional information or wish to discuss
this request.
Sincerely,
WEST YOST ASSOCIATES
zi.,_./ LIZ. -,4 -
David J. Anderson
Engineering Manager
RCE #27659
DJA:lh
WEST YOST ASSOCIATES
I NOT TO EXCEED $8,762 1
n\m\LP\Lodi\2017_Lodi_WPCF 2016 RR ProI.ct
RESOLUTION NO. 2017-202
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO TASK ORDER
NO. 39 FOR WHITE SLOUGH WATER POLLUTION CONTROL FACILITY
2016 CALENDAR YEAR REPAIRS AND IMPROVEMENT, ENGINEERING
DESIGN, AND CONSTRUCTION MANAGEMENT SERVICES WITH
WEST YOST & ASSOCIATES, INC., OF DAVIS
WHEREAS, on February 17, 2016, Council approved Task Order No. 39 with West Yost
& Associates, in the amount of $469,300, for the WSWPCF 2016 Calendar Year Repairs and
Improvement Engineering Design, and Construction Management Services; and
WHEREAS, on June 16, 2016, Council awarded a contract to Western Water
Constructors, Inc., for the WSWPCF 2016 Improvements Corrosion Repair Project, to perform
repairs to and coating of existing concrete structures and process channels, and the
replacement of various corroded hatches and piping components; and
WHEREAS, Amendment No. 1 to Task Order No. 39 includes a scope of service to
perform additional design and construction management services to facilitate work resulting
from unforeseen conditions encountered during the contract, as well as additional items
requested by the City to install remote monitoring capability for the facility storage pond levels
(required by the State), and internal digester temperatures, Digester No. 3 cleaning and interior
coating, and the repair of a pipeline that feeds forced air to the aeration basins. The additional
work extends the duration of the contract and expands the services needed from West Yost &
Associates; and
WHEREAS, proposed Amendment No. 2 to Task Order No. 39 includes construction
management services through the September 25, 2017 project completion date ($4,762) and
the preparation of as -built drawings to document the repairs associated with the forced air
pipeline and Digester No. 3 ($4,000), for a total of $8,762, or 1.7 percent of the current task
order amount; and
WHEREAS, staff recommends that the City Council authorize the City Manager to
execute Amendment No. 2 to Task Order No. 39 for White Slough Water Pollution Control
Facility 2016 Calendar Year Repairs and Improvement, Engineering Design, and Construction
Management Services with West Yost & Associates, Inc., in the amount of $8,762.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Amendment No. 2 to Task Order No. 39 for White Slough
Water Pollution Control Facility 2016 Calendar Year Repairs and Improvement, Engineering
Design, and Construction Management Services with West Yost & Associates, Inc., of Davis,
California, in the amount of $8,762.
Dated: November 1, 2017
I hereby certify that Resolution No. 2017-202 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 1, 2017 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Johnson and Mounce
ABSTAIN: COUNCIL MEMBERS — None
NIFER {I FERRAIOLO
City Clerk
2017-202