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Home My WebLink AboutAgenda Report - March 1, 2000 E-17AGENDA TITLE: Authorization to Participate in Joint Countywide Feasibility Study to Explore Options for Animal Shelter Operations MEETING DATE: March 1, 2000 PREPARED BY: City Manager RECOMMENDATION: That the City Council authorize the expenditure of $5130 in order for the City to participate in a joint Countywide feasibility study to explore options for Animal Shelters with the cities of Stockton, Manteca, Tracy, Lathrop, Escalon, and Ripon and the County of San Joaquin. BACKGROUND: The proposed study, conducted by a consultant, would explore the options for all animal control and animal shelter services in the county under a Joint Powers Authority, consortium, or similar agreement. Many of the shelter facilities around the County are either antiquated or undersized, and Lodi's Facility as well is overcrowded and in need of renovation. In addition, new legislation (the Hayden Bill) took effect July 1, 1999. The bill, among other things, dramatically increased the amount of time shelters are required to hold animals. The impact on our shelter, as well as others in the County is significant. Participation in the study carries no further obligation for our City, but staff would have adequate information to consider the options explored by the study. Attached is a letter from the County requesting Lodi's participation in the project along with a summary of the work -scope for the study. FUNDING: $5130; Contingency Fund PREPARED BY: Janet L. Hamilton Respectfully submitt , Dixon Flynn City Manager cc: Larry Hansen, Police Chief • / f 1"; "'-- �_ -I APPROVED',% H. Di 1p Flynn — Ci anger Office of the os41`"':•.c County Administrator = 3 r. .a �q .. � �if CRS COUNTY OF SAN JOAQUIN Courthouse, Room 707 222 East Weber Avenue Stockton, California 95202-2778 (209)468-3211 Dixon Flynn Lodi City Manager P. O. Box 3006 Lodi, CA 95241-1910 Dear Dixon: August 20, 1999 Workscope for Animal Control Study At the Management and Finance Committee, Council of Governments, meeting on August 18, 1999, a discussion was held regarding the workscope of the proposed Animal Control study. This correspondence is intended to confirm the outcome of the discussion and to ensure common understanding of the proposed project scope among the meeting attendees and their respective agencies. Attached is a summary of the anticipated tasks to be performed by the consultant(s). Also attached is a revised cost breakdown based on an estimated study cost of $50,000. Please review these documents and notify me, or Management Analyst Rod Kawano, as soon as possible if you desire any changes. Mr. Kawano has been assigned to assist Lathrop City Attorney Susan Cochran in finalizing the study workscope, obtaining a revised cost proposal from the consultant, and in preparing a Mem- orapdum of Understanding for the project participants. Thank you for your assistance. Very truly yours, David L Baker County Administrator DLB:RK Attachments c: John Bingham, Lathrop City Manager Bob Adams, Manteca City Manager DB08-10 San Joaquin County August 20, 1999 Summary Of Anticipated Workscope For Animal Control Study • Determine Basic Issues Impacting Potential Service Delivery Approaches and Alternatives Interview key representatives from the various agencies to discuss service approaches, atti- tudes toward service improvements, service delivery goals, key problems, and participation in various services (shelter services, spay/neuter, field patrol, licensing). Refine service alternatives to be evaluated in the study such as joint operations, operations that require multiple facilities and governance structures, contracting by service type, future rela- tionships with other animal_ services agencies. Consultant would not address attitudes towards service improvements through increasing ave- nues for input and/or control of service delivery and cost structure; or concerns about service costs, available revenues, and current cost allocation approaches. • Evaluate the Condition and Reuse Potential of Existing Facilities Evaluate physical and functional condition of facilities relative to existing and projected pro- grams. Existing facility plans shall be provided by participating agencies. • Document Current Services and Service Demands Necessary data shall be provided by participating agencies. Data to be provided to con- sultant may include: facility capacity, size, condition, utilization, deficiencies, and operations provided; shelter intake, patterns, sources, disposition, and average population levels from each facility; basic services provided, staffing, service hours, and field patrol data. Consultant would not address vehicle/equipment suitability or adequacy of current licensing programs. • Project Shelter Facility Requirements for a Regional Operation and for Shelters sized to serve Individual or Identified Agencies Define shelter capacity requirements necessary to accommodate regionally generated demand to the Year 2020, including impact of SB 1785. Project space needs by facility component, site requirements, estimate costs, and develop capital budget for new construction or remodeling of an existing facility. Compare requirements, costs for a shelter sized and operated to serve entire region with shelters serving different combinations of neighboring jurisdictions. Consultant would not estimate land acquisition costs. San Joaquin County August 20, 1999 • Project and Evaluate Organizational Structures and Operational Requirements Needed to Deliver Animal Services under the various Alternate Approaches Develop estimates of potential operating costs including staffing, maintenance and operations, support costs, and start—up costs of alternatives. Assess operational and community impact of various models including staffing, travel time, spay/neuter and other clinic services, and cus- tomer convenience. Develop cost allocation methodologies, evaluate contracted services, multi—facility operations, and various governance and financing approaches. • Develop a Non—Site Specific Plan Develop non—site specific plan based on data collected and test plan on up to 3 sites. • Prepare a Proposed Schedule for Implementing the Preferred Alternative Outline specific steps for implementation of preferred alternative. ANIMAL CONTROL STUDY San Joaquin County 8/19/1999 POPULATION ESCALON LATHROP LODI MANTECA RPCN STOCKTON TRACY UNINCORPORATED 554,500 POPULATION (Dept of Finance 01/01/99) % 5,725 1.03% 9,525 1.72% 56,900 10.26% 48,050 8.67% 10,000 1.80% 243,700 43.95% 50,300 9.07% 130,300 23.50% ESTIMATE • 50,000.00 PROPOSED NEW WORKSCOPECOST (proportionally shared) $ 515.00 860.00 5,130.00 4,335.00 900.00 21,975.00 4,535.00 11,750.00 554,500 100.00% $ 50,000.00 v,+Yy n'•f.+•Kh:!h:hYd'QW%h:OY . '%h'C Y�tirih:5^•i?>d�d4��9\ iCriC4P1' `>,Y.'Gi4i:5: }titi:Ci+6:?:S.'<:C'{:s^.: `6:4 � � 7� 9:%:� S:d}: n,6$: :Yi' � � 9 `I,R'L. 'R ' i✓ 7' :J.?tYbho:.'/.0/,rC'Y.2:. "�AYU.'hTQ'>k'49' ti' ' w ix.Sx,:ov,' v.{•y.• f .o^^w:i :a�v:�h,:s,..r,>.A��rlrsh•Tvxnv.0...vrnw. ��{ihf+.�:.s.....:........Rr.<..::....,h..:...,-...k,.............::..........�1:.:.4......'k°.,....�"f.'.....3...#8....f.Yft.3t.....3:.3:c.y.9..........f/.�...�,..fi...h.,........3....,.Y,...4.;?:.Yi.`..........t}rl:...:7rk'..... * Estimate assumes: - Interviews limited to one day. - Consultant would not address attitudes towards service improvements through increasing avenues for input and/or control of service delivery and cost structure; or concerns about service costs, available revenues, and current cost allocation approaches. - Participants would provide: - Plans of existing facilities - Data necessary to determine workload and service demand such as: - Current information (capacity, size, condition, utilization, deficiencies, services provided, staffing) - Shelter intake, patterns, sources, disposition, average population levels from each facility - Services provided, staffing, service hours, field patrol data - Consultant would not address vehicle/equipment suitability or adequacy of current licensing programs. - Consultant would not estimate land acquisition costs. - DMG-Maximus would be willing to perform additional tasks (Task 5, 7) based on costs in original proposal: - Project and evaluate organizational structures and operational requirements needed to deliver animal services under the various alternate approaches. - Estimate operating costs (line staffing, manage menUsupervisory/support staff, operating costs, maintenance costs, start-up costs, operationaVcommunity impact of various models. - Develop cost allocation methodologies - Compare contract operation, perform service impact evaluation - Evaluate various governance and financing models RESOLUTION NO. 2000-30 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE PARTICIPATION IN JOINT COUNTYWIDE FEASIBILITY STUDY TO EXPLORE OPTIONS FOR ANIMAL SHELTER OPERATIONS BE IT RESOLVED, that the Lodi City Council does hereby authorize the expenditure of $5,130.00 for the City to participate in a joint Countywide feasibility study to explore options for Animal Shelters with the cities of Stockton, Manteca, Tracy, Lathrop, Escalon, and Ripon and the County of San Joaquin. Dated: March 1, 2000 --------------------------------------------------------------------- --------------------------------------------------------------------- I hereby certify that Resolution No. 2000-30 was passed and adopted by the Lodi City Council in a regular meeting held March 1, 2000 by the following vote: AYES: COUNCIL MEMBERS — Hitchcock, Land, Pennino and Mann (Mayor) NOES: COUNCIL MEMBERS — Nakanishi ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None AWZkl ALICE M. R IMCHE City Clerk 2000-30