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HomeMy WebLinkAboutResolutions - No. 2018-54RESOLUTION NO. 2018-54 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANGER TO EXECUTE A FIVE-YEAR AGREEMENT WITH RAY MORGAN COMPANY, OF CHICO, FOR CITYWIDE COPIER MAINTENANCE SERVICES, UTILIZING SHASTA UNION HIGH SCHOOL DISTRICT CONTRACT NO. A77-2031; AND FURTHER APPROVING UPDATE OF THE MASTER LIST OF MAINTAINED MACHINES WHEREAS, the City of Lodi owns 18 Canon blacl</white and color copier machines located throughout City offices; and WHEREAS, several separate agreements have been entered into with Ray Morgan Company to maintain the copiers located throughout City offices; and WHEREAS, the City requires continuing maintenance services on its Canon copiers, and it is advantageous to have one master agreement for maintenance services for City office Canon copiers; and WHEREAS, staff recommends awarding the maintenance services agreement utilizing Shasta Union High School District Contract No. 477-2031; and WHEREAS, Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, allows waiving of the bid process when advantageous for the City, with authorization from the City Manager and City Council, for contractual services awarded in accordance with formally- adopted bidding procedures approved by the governing boards of other California public agencies. NOW, THEREFORE, BE lT RESOLVED that the City Council does hereby waive the bid process and award a five-year master maintenance services agreement for 18 Canon copier machines located throughout City offices, utilizing Shasta Union High School District Contract No,477-2031; and BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the master maintenance services agreement with Ray Morgan Company, of Chico, California, on behalf of the City of Lodi, at the per copy rates specified therein for a not-to-exceed amount of $165,000 over the five-year term; and BE lT FURTHER RESOLVED that the Lodi City Council does hereby approve updating the master list of maintained copier machines, specified therein, as copier machines are replaced or added into the City's Canon copier inventory. Dated: April4, 2018