HomeMy WebLinkAboutResolutions - No. 2018-54RESOLUTION NO. 2018-54
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANGER TO EXECUTE A FIVE-YEAR AGREEMENT
WITH RAY MORGAN COMPANY, OF CHICO, FOR
CITYWIDE COPIER MAINTENANCE SERVICES, UTILIZING
SHASTA UNION HIGH SCHOOL DISTRICT
CONTRACT NO. A77-2031; AND FURTHER APPROVING
UPDATE OF THE MASTER LIST OF MAINTAINED MACHINES
WHEREAS, the City of Lodi owns 18 Canon blacl</white and color copier machines located
throughout City offices; and
WHEREAS, several separate agreements have been entered into with Ray Morgan
Company to maintain the copiers located throughout City offices; and
WHEREAS, the City requires continuing maintenance services on its Canon copiers, and it
is advantageous to have one master agreement for maintenance services for City office Canon
copiers; and
WHEREAS, staff recommends awarding the maintenance services agreement utilizing
Shasta Union High School District Contract No. 477-2031; and
WHEREAS, Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts,
allows waiving of the bid process when advantageous for the City, with authorization from the
City Manager and City Council, for contractual services awarded in accordance with formally-
adopted bidding procedures approved by the governing boards of other California public agencies.
NOW, THEREFORE, BE lT RESOLVED that the City Council does hereby waive the bid
process and award a five-year master maintenance services agreement for 18 Canon copier
machines located throughout City offices, utilizing Shasta Union High School District Contract
No,477-2031; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the master maintenance services agreement with Ray Morgan Company,
of Chico, California, on behalf of the City of Lodi, at the per copy rates specified therein for a
not-to-exceed amount of $165,000 over the five-year term; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby approve updating the
master list of maintained copier machines, specified therein, as copier machines are replaced or
added into the City's Canon copier inventory.
Dated: April4, 2018