Loading...
HomeMy WebLinkAboutResolutions - No. 2018-47RESOLUTION NO. 2018-47 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING DESTRUCTION OF CERTAIN CITYWIDE RECORDS WHEREAS, in accordance with Government Code Section 34090, the City Clerk and City Attorney have filed written consent to the destruction of certain Citywide records as specifically set forth in the attached inventory marked as Exhibit A, and thereby made a part hereof. NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that: 1. The records heretofore identified are no longer required. 2. The Lodi City Council finds that the City Clerk and City Attorney have given written consent to the destruction of the records inventoried on Exhibit A attached hereto and the destruction of those reco-ds is hereby authorized. Dated: March 21, 2018 ------------------------------------------------------------------------ ------------------------------------------------------------------------ I hereby certify that Resolution No. 2018-47 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 21, 2018, by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — None JJ- NNIFE 9. FERRAIOLO City Clerk 2018-47 Exhibit A City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS MAR 0 5 2012 ,ITLERt The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department' Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Dogyments will be reviewed for historical value and, if aopllcable, retained in the archives Documents involved in 16ciation or pending audit will not be destroved- Department: Date: Total No. of Pages: Proposed Destruction PRCS 211118 1 Date: TBD Division: Prepared By: Signature: Administration Terri Lovell Record Series Title Dates of Records Storage Location Box o. Same as Retention Schedule From and To Reservations 2015 1 PRCS Office 1 1 (GC34090) — CU + 2 2014 -prior PRCS Gffice Vendor Invoices 2-5 GC34090;GC34090) Rental/Theater Contracts CU 2014 -prior PRCS Office 6 +2 GC34090 Rental/Theater Invoices AU + 2014 -prior PRCS Office 7-9 2 GC 34090; CCP 337) Rental/Theater Deposits AU 2014 -prior PRCS Office 10 +2 ( GC34090) Copies of Applications for 2015 -prior PRCS Office 11 Employment CL+3(GC12946;GC6250 et seq;29 CFR 1602 et seq;29 CFR 1607; 29 CFR 1627.3) Interview Documents 2015 -prior PRCS Cffice 11 CL+3(GC12946;GC6250 et seq;29 CFR 1602 et seq;29 CFR 1607:29 CFR 1627.3) _ PRCS Cffice 12 Payroll Spreadsheets CU +2 2015 -prior (GC34090;GC6250) I _ Box office sales reports AU 1 2014 -prior PRCS Cffice 13 +2 GC 34090;CCP 337) Charter School invoices AU 2016 -prior PRCS Cffice 14-16 +2 (GC34090) J j Lodi Arts Foundation student 2014 -prior PRCS Cffice 17 j Scholarship information Cu +2 (GC3490) Community Service Sign In 2015 -prior PRCS Cffice 18 sheets/hours CU +2 (GC34090.7) Community Service Letters 2014 -prior PRCS Office 19 cu +2 (GC34090.7) Copies of Overtime Cards 2015 PRCS Office 20 T + 3 (GC34090) Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant `o existing or anticipated litigation. City of Lodi Paid Invoices AU + 2 2014-2015 PRCS Office (GC34090) Expired Budget Spreadsheets 2014-2016 PRCS Office S (G34090) Copies of Expired PSA's 2012-2016 PRCS Office I T + 5 (CP337.2) ! Department Head: Date City Clerk: �~�,+. Date Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Printed Name Signature 21-22 1 23-24 25-26 Date: _ Attachment A — Form 4 (Authority to Destroy Records) Date `Signature certifies a City Attorney assessment that records are not relevant b existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Prcgram, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and if applicable, retained in the archives. Docoments involved In (itigatian or periding audit will not be destroyed. Department: Date: Total Na of Pages: Proposed Destruction I City Attorney February 8, 2018 1 of 1 I Date: TBD Division: Administration Prepared By: Linda Tremble�C Signature: Record Series Title Dates of Records T Storage Location Box No. (Same as Retention Schedule) (From and To) 2014 and prior City Hal Basement 11 Litigation Files GC34090 — 3 years 2015 and prior , 221 W Pine Street City Hal Basement 1 Records GC34090 — 2 years 2014 and prior 221 W Pine Street City Hall Basement 1 Subpoenas GC34090 — 3 years 221 W Pine Street Small Claims 2014 and prior City Hall Basement 2 GC34090 — 3 vears 221 W Pine Street Pitches Motions 2014 and prior City Hall Basement 2 GC34090 — 3 years 2015 andrior p 221 W Pine Street Cit Hal: Basement 2 Miscellaneous Files GC34090(d) — 2 years 221 W Pine Street I Department Head'. Date: . 2Z City Clerk Date: S lid Consent is here y/given to destroy the above -listed records: *City Attorney - Destruction Completed By: Date: -?'4}r;; Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in acco-dance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Docu+i milts will be reviewed for historical valuw and, if applicable, retained in the archives. Documents involved in liti_garion orpendirm ar.tdit will not be destroyed. Department: Date: Total No. of Pages: Proposed Destruction Ci!y Clerk Unknown Date: 4/2/2018 Division: Elections and Operations Prepared By: Jennifer Ferraiolo Sig tore: Dates of Records Storage Loc;1 n Box No. (From and To) Record Series Title (Same as Retention Schedule) OPERATIONS: City Clerk/City Council Calendars 2015 and prior All records listed are Not Applicable (GC 34090 at seq. — 2 years) currently stored in the City Clerk's Office and/or vaults. City Clerk/City Council Travel 2015 and prior (GC 34090 et sea. — 2 vears.) 2015 and prior City Clerk/City Council Departmental Budget Copies GC 34090 at sea. — 2 years) 2015 and prior City Clerk/City Council General Correspondence (GC 34090 at sea. — 2 ears City Council Regular / Special 2015 and prior Meeting Packets (Available in e -Records) (GC 34090 at sq.q._7 yearis 2015 and prior Shirtsleeve Session Meeting Packets (Available in e -Records) (GC 34090 at sea. — 2 years) 2016 and prior Regular/Special/Shirtsleeve Session Meeting Recording AudioNideo GC 34090.7 — Current + 3 months_) 2015 and prior Hardcopy Closed Session Minutes (GC 34090, 34090.5 — 2 years) (closed Session Min_ ufes Kent PermanenllvElecVonlcall Board, Committee, Commission 2012 and prior Applications and Correspondence — Selected GC 34090 40801— 5 years Board, Committee, Commission 2015 and prior _ Applications and Correspondence — Not Selected (GC 34090 — 2 years) Legal Advertising/Proof of 2013 and prior _ Publications (CCP 343, 349 at seq., GC 911.2, 34090 — 4 years) Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant b existing or anticipated litigation. N:\AdministrationlCLERK\Records Destruction12018AUTHORITY TO DESTROY OBSOLETE RECORDS.doc Petitions to Legislative Body (GC 6253, 50115— 1 year) Public Hearing Notices 1(:r. canon— 9 VAArQi Public Records Act Requests (GC 34090 — 2 years) Protests from City Council Public Hearings - Water / Wastewater / Electric Utility Rates _ (GC 34090 — 2 years) _ Protests from City Council Public Hearings - All Other (GC 34090 — 2 ears Taxicab/Pedicab Permits (Autos for Hire) (GC 34090- Termination + 4 City of Lodi 2016 and prior 2015 and prior 2015 and prior 2015 and prior 2015 and prior 2013 and prior Weed Abatement Files 2015 and prior GC 34090 — 2 ears ELECTIONS: Election Calendars 2015 and prior GC 34090 — Election + 2years) Certificates of Election 2015 and prior (GC 34090 — Election + 2 years) Nomination Papers - Elected and 2011 and prior Non -Elected (EC 17100 — Term + 4 years) Notices and Publications j 2012 and prior (GC 34090 — Election + 2 years) Oaths of Office 2009 and prior (GC 34090, 29 USC 1113 — Term + 6 _ years .— . ................. Petitions - Initiatives, Recalls, 2016 and prior Referendums (EC 14700, 17200, 17400, GC 7253.5, 3756.8 — Election + 8 months) Candidate Statements 2014 and prior GC 34090 — Election + 2 ears FPPC: Form 460 - Campaign Disclosure 2010 and prior Statements, Non -Elected (GC 81009 — Current + 7 years, Elected - Permanent) _ Form 460 - Campaign Disclosure 2010 and prior Statements, Committees G( C 81009 — Current + 7years) Form 700 - Statements of 2010 and prior Economic Interest - Administration/Employees (FPPC Opinions — Current + 7 ears Form 700 - Statements of ! 2010 and prior ! Economic Interest - Elected 1 (GC 81009 — Current + 7 years) Form 700 - Statements of 2010 and prior Economic Interest - Non -Elected (GC 81009 — Current + 7 ears) Form 801 - Gifts to Agency 2010 and prior GC 81009 — Current + 7 ears Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant ro existing or anticipated litigation. N:\Administration\CLERK\Records Destruction\2018AUTHORITY TO DESTROY C13SOLETE RECORDS,doc Form 802 — Ticket Distribution (GC 81009 — Current + 7years) Form 803 — Behested Payment (GC 81009 — Current + 7 years) Form 806 — Appointments (GC 81009— Current+ 7year4) All Forms Not Specified Above - Elected and Non -Elected (GC 81009 — Current + 7 vears) City of Lodi 2010 and prior i 2010 and prior 2010 and prior 2010 and prior Department Head'- . 0 City Clerk: i 1f, txeb Consent is h l�y given t destroy the above -listed records: *City Attorney: Destruction Comp )gtqd Printed Name Signature Date: -2—) t 6 ! �" Date: )- Date: Attachment A — Form 4 (Authority to Destroy Records) Date *Signature certifies a City Attorney assessment that records are not relevant h existing or anticipated litigation. N:\Administration\CLERK\Records Destruction\2018AUTHORITY TO DESTROY OBSOLETE RECORDS.doc City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS `" 12 2017 The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and if wiofic2ble, retained in the archives Oomy gents involved in Ificlation or pending audif will not be desfroved. Department: Date: Total No. of Pages: Proposed Destruction Electric Utility _ 1 Date: TBD Division: Prepared By:Si nature. Administration Natalie Brunell Record Series Title Dates of Records Storage Location 9 ox N o. l (Same as Retention Schedule) From and To Applications GC34090 et seq. — 2 years 2012-2015 EU/Admir EU -01 Invoices GC34090 et. Se —_2 years 2015 EU/Admir EU -01 Department Head:-- _ _ Date: /21 City Clerk: c �'Y1 ��, Date: Consent is he eby given to destroy the above -listed records: *City Attorney: Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed far historical value and, if applicable, retained in the ar hives. Docciments inyOved' in liticration or pendinu audit will not be clestro yed. Department: Public Works Date: Total No. of Nes: Proposed Destruction January 29, 2018 10 iDate: TBD Division: Prepared By: Tiffani Butorovich SigrgAdministration_/Engineering I - Record Series Title Same as Retention Schedule) Dates of Records From and To Storage Locati n V 1,1 Iffox No. 2009 Encroachment & 2009 and prior Public Works 1 Transportation Permits - CC34090 — 2 years Department 2006-2007 Encroachment Permits - 2007 and prior Public Works 2 CC34090 — 2 years Depar-ment 2004-2005 Encroachment Permits - 2005 and prior Public works 3 CC34090 — 2 years Depar-ment 4 2008 Transportation Permits - 2008 and prior Public Works CC34090 — 2 years Deparment 2000-2006 Encroachment Permits - 2006 and prior Public Norks 5 CC34090 — 2 years _ Department 2003 and prior 2001-2003 Encroachment Permits - Public 'Norks 6 CC34090 — 2 years Department Security Proposals 2010/11 - 2011 and prior Public Works 7 CC34090 — 2 years Department San Joaquin Regional Transit District 1999 and prior Public'Norks 8 - CC34090 — 2 years Department 1996 and prior Public'Norks 9 1996 RFP's - CC34090 — 2 years 2002 and prior Department Public'Norks 10 2001-2002 Encroachment Permits - CC34090 — 2 years Department Greyhound 11/10 - CC34090 — 2 2011 and prior Public Works 11 years Department Greyhound 2011- CC34090 — 2 years 2011 and prior Public Works 12 Department Greyhound 07 - CC34090 — 2 years 2007 and prior Public Works 13 Department GH January 07 — May 07 - CC34090 — 2007 and prior Public Works 14 2 years I Department Manifests 9/1/13 —10/31/13 - 2013 and prior Public Works _ 15 CC34090 — 2 years Department GH - CC34090 — 2 years 2013 and prior Public Works 16 Department _ Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Manifests April 1— May 16, 2011 2011 and prior Public Works 17 CC34090 — 2 years Department GH 3/96 — Nov 96 Greyhound - 1996 and prior Public Works 18 CC34090 — 2 years _ 2009 and prior Department Public Works 19 December 2009 Manifest/Billing - CC34090 — 2 years 2011 and prior Department Public Works Manifests May 16, 2011—June 30, 20 2011 - CC34090 — 2 years 1 Department Manifests July 1, 2011—August 31, 2011 and prior Public Works 21 2011- CC34090 — 2 years Department Manifest Feb 16, 2011— March 31, 2011 and prior Public Works 22 2011- CC34090 — 2 years Department Manifests Sept 1, 2011— Oct 31, 2011 and prior Public Works 23 2011- CC34090 — 2 years Department 24 Manifests 1/1/11 — 2/15/11 - _ 2011 and prior Public Works CC34090 — 2 years Department Public Works 25 Payroll Jan 1, 2011— Aug 2012 + 2012 and prior Placer 134 docs - CC34090 — 2 years Department 26 Manifests March 1, 2013 —April 30, 2013 and prior Public Works 2013 - CC34090 — 2 years 2013 and prior Department Public Works 27 Employee Files - CC34090 — 2 years 2013 and prior Department 28 Driver Manifests November 2013 — Public Works December 2013 - CC34090 — 2 years Department 2012 and prior Public Works 29 Manifests March 1, 2012—April 30, 2012 - CC34090 — 2.years Department Public Works 30 Driver Manifests 7/1/2013 — 2013 and prior 8/31/2013 - CC34090 — 2 years Department Liz Files (Misc) Billing 2003 — 2008 - 2008 and prior Public Works 31 CC34090 — 2 years 2013 and prior Department Public Works Driver Manifests 5/1/2013 — 32 6/30/2013 - CC34090 — 2 years j Department Manifests January 2013 — February 2013 and prior Public Works 33 2013 - CC34090 — 2 years Department 2013 and prior Public Works 34 Employee Files - CC34090 — 2 years Department Public Works Billing Jan 2011— February 2012 LD's 2012 and prior 35 January 2010 — Dec 2011 - CC34090 Department — 2 years 2012 and prior Public Works 36 Manifests 11/1/12 —12/31/12 - CC34090 — 2 years Department Manifest 7/1/12 — 8/30/12 - 2012 and prior Public Works 37 CC34090 — 2 years Department Manifests May 1, 2012 —June 30, 2012 and prior Public Works 38 2012 - CC34090 — 2 years Depar ment Public Works 39 Manifests Jan 1, 2012 — Feb 29, 2012 2012 and prior - CC34090 — 2 years m Department Manifests 9/1/12 — 10/3 1/12 - 2012 and prior Public Works 40 CC34090 — 2 years Depar-ment Manifests Nov 1, 2011— Dec 31, 2011 and prior Public Works 41 2011- CC34090 — 2 years Department Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant tc existing or anticipated litigation. City of Lodi Billing March 2012 — December 2012 2012 and prior Public Works 42 - CC34090 — 2 years Depar=ment Billing January 2013—September 2013 and prior Public Works _ 43 2013 - CC34090 — 2 years 2013 and prior Department Greyhound 2013 - CC34090 — 2 years Public Works 44 Department Greyhound 2012 - CC34090 — 2 years 2012 and prior Public Works 45 Department 2013 and prior Public Works 46 May 2013 Greyhound 2013 - CC34090 — 2 years Department Public Works 47 GH - CC34090 — 2 years 2013 and prior Department GH - CC34090 — 2 years 2013 and prior Public Works 48 Department Traffic Signal Installation Lockeford 2010 and prior Public Works 49 & Sacramento Streets - CC34090 — 7 Department years 2010 and prior Public Works 49 2006 Handicap Ramp Retrofit Project - CC34090 — 7 years Department 2016 Handicap Ramp Retrofit Project 2010 and prior Public Works 49 Certified Payroll - CC34090 — 7 years Department 49 2003-2005 Handicap Ramp Retrofit - 2010 and prior Public Works CC34090 — 7 years Department 2010 and prior Public Works Lodi Avenue Overlay (Ham to Lower 49 Sacramento Road & Pacific Avenue Department Extension) - CC34090 — 7 years 2010 and prior Public Works Fire Station #1 Staff Quarters 50 Carpeting (210 West Elm Street) - Department CC34090 — 2 years Fire Station #2 Renovation - CC34090 2010 and prior Public Works 50 — 2 years Department _ Henning Substation Heavy Load 2010 and prior Public Works 50 Access and Driveway, 1345 W. Department Kettleman Lane - CC34090 — 2 years Public Works 50 Veteran Monument Civic Center 2010 and prior Plaza - CC34090 — 2 years Department Public Works 50 Westside Facility Master Plan (Nolte 2010 and prior Associates, Inc.) - CC34090 — 2 years Department Public Works 50 Computer Purchase Program - 2010 and prior CC34090 — 2 years 2010 and prior Department RCP — Miscellaneous - CC34090 — 2 Public Works 50 years 2006 and prior Department Municipal Service Center (MSC) Public Works 51 Compressed Natural Gas Fueling Department Station (CNG) Shop Upgrades - CC34090 — 7 years Public Works 51 Municipal Service Center (MSC) 2007 and prior Compressed Natural Gas Fueling Department Station (CNG) Second Compressor Project - CC34090 — 7 years 2006 and prior Public Works 51 Municipal Service Center (MSC) Compressed Natural Gas Fueling Department Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attomey assessment that records are not relevant tc existing or anticipated li[igation. City of Lodi Station (CNG) Second Compressor Project (Certified Payroll and Preliminary Notices) - CC34090 — 7 years 2004 Triennial Review - CC34090 — 2 2004 and prior years 2007 Triennial Review - CC34090 — 2 2007 and prior years FY2007 Triennial Review - CC34090 — 2007 and prior 1 2 years A Security Partnership Proposal for 2007 and prior City of Lodi (Securitas) - CC34090 — 2 years SJCOG Expressway Committee - 2010 and prior CC34090 — 2 years 5J000 "Analysis & Determination of 2010 and prior Unmet Transit Needs" FY 2009-2010 53 - CC34090 — 2 years 2011 and prior HDR Environmental Constraints 2008 and prior Report (SJCOG Regional Expressways Department Study dated 2/7/08) - CC34090 — 2 Public Works years Request for Proposals (RFP) 2008 2011 and prior 2008 and prior Transit Services (TR) - CC34090 — 2 South Ham Lane (Certified Payroll) - years CC34090 — 7 years Short Range Transit Plan 2007 (TR) - 2007 and prior CC34090 — 2 years Vehicle Maintenance Facility, 1331 S. 2009 and prior Partner Agencies — File #1 (TDA AUDITS) (July 2005 thru July 2009) - - CC34090 — 7 years CC34090 — 2 years Municipal Service Center Transit Transit Safety and Security Plan 2001 2001 and prior (TR) - CC34090 — 2 years Ham Lane (Contract Payment) - Transit Parking (TR) (Sept 2004 thru 2005 and prior July 2005) - CC34090 — 2 years 53 Municipal Service Center Transit 2011 and prior Vehicle Maint. Facility, 1331 S. Ham Public Works Lane — Submittals - CC34090 — 7 Department years Public Works Municipal Service Center Transit 2011 and prior Vehicle Maintenance Facility, 1331 South Ham Lane (Certified Payroll) - 53 CC34090 — 7 years Municipal Service Center Transit 2011 and prior Vehicle Maintenance Facility, 1331 S. Ham Lane (Contract Change Orders) - CC34090 — 7 years Municipal Service Center Transit 2011 and prior Vehicle Maintenance Facility, 1331 S. Ham Lane (Contract Payment) - CC34090 — 7 years Public Works Department Public Works Department Public Works 52 Department_ Public Works 52 Department Public Works 52 Department Public Works 52 Department 52 52 Public Works Department 52 Public Works 53 Department 53 Public Works Department Public Works 53 Department Public Works 53 Department Public Works 53 Department Public Works 54 Department Public Works 54 Department Public Works 54 Department Public Works 54 Depar-ment Municipal Service Center Transit F 2011 and prior Public Works Vehicle Maintenance Facility, 1331 S. j Deparrment Attachment A — Form 4 (Authority to Destroy Records) 54 "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Ham Lane (Qualifications) - CC34090 — 7 years Lodi Unified School District (LUSD) 2011 and prior Public Works 54 Compressed Natural Gas (CNG) Department Fueling Station Construction, 820 S. Cluff (Preconstruction Specs and Bid Documents) - CC34090 — 7 years Public Works 55 Elm Street Overlay 2007, Lower 2010 and prior Sacramento Road to Mills Avenue Department and Hutchins Street to Ham Lane - CC34090 — 2 years Lodi Avenue Overlay (Ham to Lower 2010 and prior Public Works 55 Sacramento Rd and Pacific Avenue Department Extension) — Certified Payroll - CC34090 — 2 years Public Works Stockton Street Reconstruction 2010 and prior 55 Tokay Street to Lockeford Street - Department CC34090 — 7 years 55 Turner Road Overlay (Loma to Lower 2010 and prior Public Works Sacramento Rd and Lower Department Sacramento Rd Widening) (Turner to UPRR) Fed Funded - CC34090 —7 ears Turner Road Overlay (Loma to Lower 2010 and prior Public Works 55 Sacramento Rd and Lower Department Sacramento Rd Widening) (Turner to UPRR) Fed Funded Certified Payroll and Preliminary Notices - CC34090 — 7 years Public Works 55 Security Services at Lodi Station 22 & 2010 and prior 24 S. Sacramento Street and Lodi Department Station Parking Structure, 2 N. Sacramento Street - CC34090 — 7 years 2010 and prior Public Works Water Meter Installation Project - 55 CC34090 — 2 years Department Public Works 55 Asbestos Abatement — 100 East Pine 2010 and prior Street (New Shanghi) - CC34090 — 2 Department i years 2010 and prior Public Works 55 Finance Department, 300 West Pine Street - CC34090 — 2 years Department DeBenedetti Park Basin Rough 2011 and prior Public Works 56 Grading - CC34090 — 2 years Department Public Works 56 Municipal Service Center Transit 2011 and prior Vehicle Maintenance Facility, 1331 S. Department Ham Lane Construction File #1 - CC34090 — 7 years Municipal Service Center Transit 2011 and prior Public Works 56 Vehicle Maintenance Facility, 1331 S. Department Ham Lane Construction File #2 - CC34090 — 7 years 56 Municipal Service Center Transit 2011 and prior Public Works Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant tc• existing or anticipated litigation. Vehicle Maintenance Facility, 1331 S. Ham Lane (Design) Professional Service Agreement Wenell Mattheis Bowe - CC34090 — 7 years Armory National Guard (bUilding Retrofit work) 333 North Washington Street (Govt Funded) - CC34090 — 7 years Emerson Park Playground Improvements, 11 North Hutchins Street - CC34090 — 2 years Hale Park Court Resurfacing, 209 Eat Locust Street - CC34090 — 2 years Katzakian Park Irrigation Booster- CC34090 — 2 years Lodi Lake Handicap -Accessible Bicycle/Pedestrian Corridor Project (Phase 2), 1101 West Turner Road - CC34090 — 7 years Salas Park/Legion Park Playground Improvements (2001 South Stockton Street & 835 South Hutchins Street) - CC34090 — 2 years Lodi Avenue Signal Installation and Interconnection (Mills Ave. to Central Avenue) - CC34090 — 2 years Lodi Avenue Signal Installation and Interconnection (Mills Ave. to Central Avenue) (Certified Payroll) - CC34090 — 2 years Lodi Avenue Signal Installation and Interconnection (Mills Ave. to Central Avenue) (Correspondence — General/Contractor) - CC34090 — 2 years Lodi Avenue Signal Installation and Interconnection (Mills Ave. to Central Avenue) (Correspondence — General/Contractor) Specs/Bids - CC34090 — 2 years English Oaks Common Park Shade Structure - CC34090 — 2 years Old Bldg. Permit List - CC34090 — 2 City of Lodi Department 2010 and prior Public Works Department 2010 and prior Public Works Department 2010 and prior Public Works Department 2010 and prior Public Works Department 2010 and prior Public Works Department 2010 and prior I Public Works Department 2010 and prior Public Works Department 2010 and prior Public Works Department 2010 and prior Public Works Department 2010 and priorI Public Works Department 2010 and prior Public Works Department 2010 and prior Public Works Department 1985-1996 Encroachment Permits - 1996 and prior Public Works CC34090 — 2 years Department Electrical Utility CO's Permits 1997 and prior Public Works PT.T/PG&E/Misc. 1976-1997 - Department CC34090 — 2 years i 1992 and prior Yellow Permit Copies Jan 91-92 - Public Works CC34090 — 2 years Department Public Works 7/1/91— 9/21/91 Dial -A -Ride - 1991 and prior Attachment A — Form 4 (Authority to Destroy Records) 57 57 57 57 57 57 57 57 57 57 57 58 59 60 61 62 'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi CC34090 — 2 years Department Timecards DAR & GL thru 6/30/96 - 1996 and prior Public'Norks 63 CC34090 — 2 years Department Public'IVorks Field Books Misc —1937 - ? - 1937 and prior 64 CC34090 — 2 years Department Field Books 1942 -1948 - CC34090 — 1948 and prior Public Works 65 2 years Department Field Books 1936 -1944 - CC34090 — 1944 and prior Public'Norks 66 2 years _ 1959 and prior Department Water Survey 1 -37 - CC34090 — 2 Public Works 67 years Department Water Survey 38 -75 - CC34090 — 2 1959 and prior Public'Norks 68 years 1959 and prior Department Field Books 1955 —1959 - CC34090 — Public'Alorks 69 2 years Department Publlc'Norks Field Books 1914-1950 - CC34090 — 1950 and prior 70 2 years Department Specs for WSWPCF 2004 2015 and prior Public'JVorks 71 Improvements - CC34090 — 2 years Department Water Meter, SS taps, Water taps — 1999 and prior Public'Norks 72 MSC Work Orders 92-99 - CC34090 — Department 2 years Public Works 73 Drawings and Docs - CC34090 — 2 1990 and prior years Department Fire Station 2 As Builds - CC34090 — 2 1990 and prior Publlc'Norks 74 years Department 2014 Crack Sealing - CC34090 — 2 2014 and prior Public Works 75 years Department Atlas Copco (5760)(2) - CC34090-2 2015 and prior Public'JVorks 75 years Department Beeline Concrete Cutting, Inc. - 2015 and prior Public'Norks 75 CC34090 — 2 years Department Carollo Engineers, Inc. (6019) (2) - 2015 and prior Public Works 75 CC34090 — 2 years SWTP Department Carollo Engineers, Inc. (6019) (3) 2012 and prior Public'Norks 75 WSWPCF influent Screening Study - Department CC34090 — 2 years Central City Railroad Safety 2012 and prior Public'Norks 75 Improvements (Phase 3) Lockeford Department Street Widening Project - CC34090 — 2 years City of Lodi/LUSD Wash Bay Project 2015 and prior Public'Norks 75 (4354) - CC34090 — 2 years Department Classic Design Floor to Ceiling (6379) 2015 and prior Public'Norks 75 - CC34090 — 2 years Department Coit Services - CC34090 — 2 years 2015 and prior Public'Norks 75 Department 75 Comfort Air, Inc. —Vehicle Exhaust 2014 and prior Public Works Services Various Fire Stations (6260) Department - CC34090 — 2 years 2014 and prior _ 75 DeBenedetti Park Masonry Wall Public Works Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi .......... Landscaping (2360 West Century Department Blvd) - CC34090 — 2 years Downtown Concrete Cleaning - 2015 and prior Public Works CC34090 — 2 years _ Department Durst Interiors —Space Planning for 2015 and prior Public Works P&R/Fire - CC34090 — 2 years Department ET Abatement, Inc. - CC34090 — 2 2015 and prior Public Works years Depar=ment Fire Station #3 Building Repairs - 2015 and prior Public Works CC34090 — 2 years Department Fire Station #3 Parking Lot 2014 and prior Public'JVorks Improvements - CC34090 — 2 years Department Granular Activated Carbon (GAC) 2015 and prior Public'JVorks Replacement (Well No. 18 & No. 20) Department CC34090 — 2 years Grapeline Bus Stop Improvements 2012 and prior Public Works 2011 Various Locations - CC34090 — Depariment 2 years Grapeline Bus Stop Improvements 2012 and prior Public Works 2011 Various Locations (Certified Department Ilayro[I & Specs) - CC34090 — 2 years Guild Avenue, 555 North - CC34090 2008 and prior Public Works — 2 years Department Guild Avenue, 955 North - CC34090 2008 and prior Public Works — 2 years Department Hemington Landscape (Transit 2015 and prior Public Works Station) - CC34090 — 2 years Department Hutchins Street Square Refinishing 2013 and prior Public Works Project - CC34090 — 2 years Department Kettleman Lane, 2449 West 2007 and prior Public Works (Sunwest Market Place) - CC34090 — Department 2 years Lockeford Street, 1035 East 2002 and prior Public Works (Beckman Road — Cluff Avenue) - Department CC34090 — 2 years Lodi Avenue, 2650 West (Raley's) - 2005 and prior Public Works CC34090 — 2 years Department Lodi Lake Park —Wading Pool 2015 and prior Public Works Resurfacing Improvements - Department CC34090 — 2 years Lodi Lake Storm Drain Outfall 2015 and prior Public Works Improvements Project - CC34090 — 2 Department years Lodi Public Library — Library 2014 and prior Public Works Renovation Phase III - CC34090 — 2 Department years Lodi Public Library — Library 2014 and prior Public Works Renovations Phase III (Specs) - Department CC34090-2 years Lodi West Wall Replacement (2560 2014 and prior Public Works Paradise Drive) - CC34090 — 2 years Department Attachment A — Form 4 (Authority to Destroy Records) 75 75 75 75 75 75 76 76 76 76 76 76 76 76 76 76 76 76 76 77 "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Lower Sacramento Road, 1055 S. (St. 2002 and prior Public Works 7 77 John's Church) - CC34090 — 2 years —2015 Department Marathon Engineering Corporation and prior Public Works 77 (S392) - CC34090 — 2 years Department NBS Government Financial Group 2015 and prior Public Works 77 (6126) - CC34090 — 2 years Department Overhead Door of Stockton (City- 2015 and prior Public Works - 77 wide roll -up door and gate repairs) Department (6237) - CC34090 — 2 years Plummer Cadillac Dealership, 1333 E. 2003 and prior Public Works 77 Kettleman Lane - CC34090 — 2 years Department Plummer Project, 1349 E. Kettleman 2005 and prior Public Works 77 Lane - CC34090— 2 years _ Department S&L Cleaning Services, Inc. - CC34090 2015 and prior Public Works 77 — 2 years Department San Joaquin Regional Conservation 2015 and prior Public Works 77 Corps (MSC Transit Fleet Shop — Department Landscaping Improvements) (6389) - CC34090 — 2 years School Street, 1028 South 2009 and prior Public'Norks 77 (Interlaken Square) - CC34090 — 2 Department years SNG & Associates - CC34090— 2 2015 and prior Public'Norks 77 years Department Stockton Street Offsite 2015 and prior Public Works 77 Improvements, 1313 South Stockton Department Street 6258)-CC34090-2 years j Sunridge Electric Construction 2015 and prior Public Works 77 (Electric needs at various city Department facilities) (5840) - CC34090 — 2 years SWTF — Raw Water Intake Pipe 2010 and prior Public Works 77 Construction and Purchase of Temp Department Construction Easement - CC34090 — 2 years Tienda Drive, 2126 - CC34090 — 2 2008 and prior Public Works 77 years _ Department Vintage Oaks - CC34090 — 2 years 2006 and prior Public Works 77 Department Websoft Developers, Inc. - CC34090 2015 and prior Public Works 77 — 2 years Department WSWPCF Control Building 2015 and prior Public Works 78 Remodel/Addition - CC34090 — 2 Department yea rs WSWPCF Control Building 2015 and prior Public Works 78 Remodel/Addition (Specs) CC34090 Department — 2 years WSWPCF Pond Fencing Project 2013 2014 and prior Public Works 78 - CC34090 — 2 years Department Winchester Woods - CC34090 — 2 2006 and prior Public Works 78 Department Wine & Roses Residences - CC34090 2006 and prior Public Works 78 — 2 years _ De artment Attachment A — Form 4 (Authority to Destroy Records) 'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi WMB Architects (Library Phase III 2015 and prior Renovation) (6194) - CC34090 — 2 years WMB Architects WSWPCF 2015 and prior (Locker/Shower) (6151(1)) - CC34090 — 2 years Public Works Department Public Works Department 78 78 In all cases, original plans are maintained. I. Department Head:_ � Date:z.2? i City Clerk:awl _. LS Date: 6 �1 I l Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Printed Name Signature Date - Attachment A — Form 4 (Authority to Destroy Records) Date "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECOR69 ,i Z The below -listed department records have been retained in accordance vvith the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, if aprplicable. retained in the archives- Documents rchives. Documents involved in litigation or pending audit will not be destroyed. Department: Date:12-27-17 Total No. of Pages: Fire 1 Division: Fire Admin Prepared By: Gene Stoddart Signature: Record Series Title Dates of Records Storage L (Same as Retention Schedule)_ (From and To Fire Prev. Inspections UFC 2014 and prior Fire Admin 103.34 Electronic Fire Prev. Inspections UFC I. 2014 and prior 103.34 1 2014 and prior Fire Admi-i Fire Station Journals GC34090 OT Time Cards GC34090 2011 and prior Fire Admi-i Permits, Uniform Fire Code 2014 and prior Fire Admii GC34090 Fire Admi-i _ Personnel Training GC34090 2014 and prior Property — ApparatusNehicle 2014 and prior Fire Admi i GC 34090 Department Head: Proposed Destruction Date: 030/2018 Bo No. 1 1 5 1 2 1 1 Date: 1�_'11�2 7 City Clerk:—.--.. Date: Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date. Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lod Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and if ap,oiica,hle, retained in the archives Documents involved in liti ation Orgending audit will not be destroyed Department: Internal Services Division: Human Resources Record Series Title Same as Retention Schedule Employee Rights – General Employees T + 2; GC12946; 29 CFR 1602; 29 USC 211(e); 203(m); 207(8) Employee Rights – Safety (Police) T + 5; GC12946; 29 CFR 1602; 29 USC 211(e); 203(m); 207(8) Hourly Employees T + 6; GC12946; GC34090*29 CFR 1627.3, Labor Relations Section 1174 Motor Vehicle Pulls (DMV) CL + 7; GC12946, *CA91009; 8 USC 1324 (a) Non -Safety Employees T + 3; Reference: 29 CFR 1627.3; CCR Sec 1174; 29 CFR 1602.30.32; GC6250 et seq; 29 CFR; GC 12946, 34090*1607.4; 29 CFR 655.202; 29 CFR 516.6 et seq; 45 CFR Recruitment CL + 3; Reference: GC12946; GC6250 et seq; 29 CFR 1602 et seq 29 CFR 1607; 29CFR 1627.3 Safety Employees T + 5; Reference 29 CFR 16273; CCR Sec 1174; 29 CFR 1607.4; *29 CFR 1602.30.32; 29 CFR 655.202; , 29 CFR 516.6 et seq; 45 CFR 1068, 6_(a) Date: Total No. of Pages: Proposed Destruction 2/1/16 2 —1 -signature - Date: TBD Prepared By: Cristina Gonzales Signature: ' I — Dates of Records Storace Location Box No. (From and To) _ I All files prior to Basement December 31, 2015 221 W. Pine St. All files prior to Basement December 31, 2015 221 W. Pine St. All files prior to Basemert December 31, 2011 221 W. Pine St. I All files prior to December 31, 2010 All files prior to December 31, 2014 Basemert 221 W. Pine St. Basemert 221 W. Pine St. All files prior to Basemert December 31, 2014 221 W. Pine St. i All files prior to December 31, 2012 Basement 221 W. Pine St. Attachment A – Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. Surveys and Studies CU + 2; GC 12946, 34090; 29 CFR 516.6(2); 29 CFR 1602.14 City of Lodi All files prior to Basemen: December 31, 2015 221 W. Pine St. Department Head: Date. City Clerk: Date: Consent is hereby given to destroy the above -listed records. *City Attorney Destruction Completed By: Printed Name Signature Date: L-1, 6 Attachment A — Form 4 (Authority to Destroy Records) Date "Signature certifies a City Attorney assessment that records an: not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS FEB 9 6 2018 The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules,,`lr ' accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. [Vote: Documents will be reviewed for histor'ica value and. if al2ighrable. retained in the archives. Documents involved in littt ation or pending audit will not be destroyed. Department Date ADoA,r1 i i °I Division: Prepared By: Record Series Title Dates of Records Same as Retention Schedule (From and To) �- 40U 14 Tna��rwr, t ��D14 - 1231 Department Head:_ 1 Total No. of Pages: �J Date: Si ,nature: Y 1 1 n1 Storage Location :d Destruction TBD t-kD LtJ'tSZ' Box No. Date: 013o1 e) City Clerk: —?=:1 Date: 5 Consent is hereby given to destroy the above -listed records: *City Attorney:' Destruction Completed By: Date: _1434!u18 Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) 'Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value andif a livable retained in the archives. Documents involved in litigation or pending audit will not be destroyed. Police I Date: 01126/18 1 Total No. of Pages: Division: Investigations I Prepared By: Lt. S. Nelson Record Series Title (Same as Retention Sched Informant Files Pawn/Second Hand Files Dates of Records (From and T) 6-1—/01/0-7--01/01/0 . 8 (GC34090) 01/01115-01/01/16 Pawn Slips 01/01/14-01/01/15 (GC34090) Range Inventory 01/01/15-01/01/16 (GC34090) Claim Files Closure +6 l — — ; (GC34090) StoraqWCocation Proposed Destruction Date: TBD 7 I Box No. Special Investigations Investigations Investigations Range Master File) Investigations Department Head: Date:d City Clerk: - Date: l5 l Consent is hereby given to destroy the above -listed records: "City Attorney: ? Date: . "/,.,Z ! .--oie Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant . o existing or anticipated !rogation. City of Lodi FER P 6 p?$ AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Procram, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for Historical value and, if aoplicabje, retained in the archives. Documents involved in lifiriation or panding audit will not be destro ed. Department:)� U De�+, LocA " An, !Y1 Date: I " 0 -i 0Date: Total No. of Pages: Pro posed Destruction TBD Division: � , >�� A -66-� y 1A t S �! i a Prepared By: T TSignature r Record Series Title Same as Retention Schedule) Dates of Records Storage Locatio (From and To) N Box No. - �C3'f0� Ari ►;ZUI _ '4 �l�i1 1� u f hHr t m ; # -` 1 be Department Head- Date: City Clerk: Date: ;2�5 Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation, City of Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS F78 0 6 20T The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and if applicable, retained in the archives. Documents involved in litigation or mending audit will not be destroyed, Police Division: Record Series Title (Same as Retention Schedule) Administration/Internal Affairs Investigations Date: 01/30/18 Total No. of Pages: Proposed Destruction Date: TBD Prepared By: H. Dates of Records From and To) 01101112-01/01113 (GC34090) Background investigations 2013 and prior and employment records of (GC34090) previous Lodi Police Department emolovees Background Investigations 2015 and prior (not hired) (GC34090) Fugitive Warrant Documents 2011 and prior Federal Block Grant (GC34090) Subpoena Documents 2015 and prior Handicap Parking Appeals Ir' r AAnam Departmental BudgeTCopies 2014-2015 Correspondence Tuition Reimbursement file Concealed Weapons Permit & Billing Records 2014 and prior 2014 and prior Storage Internal Affairs Sgt. File Cabinet Administration File Room Administration File Room Administration File Cabinet Administration File Cabinet Police Admin -Mgt Analyst Office Police Admin -Mgt Analyst Office Police Admin -Mgt Analyst Office Parking citation room Parking citation room Parking citation room Administration Office filing Cabinet Administration Office i Filing Cabinet Administration Office File Cabinet Closure +2 (2015 and Administration Office prior) File Cabinet (GC34090) Subpoena Log Tracking CU +2 (2015 & prior) Electronic- Public System (GC34090) Folder- Admin Docs Attachment A — Form 4 (Authority to Destroy Records) Box No. *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. GC34090) Grant- COPS Application 2008 and prior GC34090 Federal Block Grant 2009 and prior (GC34090) Handicap Parking Appeals 2014 and prior (GC34090.7) Parking Appeals 2015 and prior (GC34090.7) Parking Citations 2015 and prior 2015 and prior _(GC34090.7) Badge Ordering File Correspondence Tuition Reimbursement file Concealed Weapons Permit & Billing Records 2014 and prior 2014 and prior Storage Internal Affairs Sgt. File Cabinet Administration File Room Administration File Room Administration File Cabinet Administration File Cabinet Police Admin -Mgt Analyst Office Police Admin -Mgt Analyst Office Police Admin -Mgt Analyst Office Parking citation room Parking citation room Parking citation room Administration Office filing Cabinet Administration Office i Filing Cabinet Administration Office File Cabinet Closure +2 (2015 and Administration Office prior) File Cabinet (GC34090) Subpoena Log Tracking CU +2 (2015 & prior) Electronic- Public System (GC34090) Folder- Admin Docs Attachment A — Form 4 (Authority to Destroy Records) Box No. *Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. Cal Card Statements & City of Lodi 2u 15 1- VY110Y { ,1�Ynin R%P, Uo 1..11 2.1 �c�M,'� Orders -Business Cards, 2016 & prior Admin Secretary Desk Locker & Mailroom Name (GC34090) Plate, Name Tags Community Room 2016 & prior Admin Secretary Desk Reservation Records (GC340W) Department Head: �� L Date: d 130 l City Clerk: Ir Date: [ S I Consent is hereby given to destroy the above -listed records: l *City Attorney: Date: Destruction Completed By: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. C-C1,340M N C,-'IOrtiD C1C..A4AVC1O City of Lodi FEB n, 6 2098 AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Nate: Documents will be reviewed f r historical valve and. if applicable, retained in the archives- Docaments involved in_l gation or pending audit will not be destroyer!. apartment: Date: Total No. of Pages: Proposed Destruction odic.*, 75 ,a•J t% Date: TBD Division; P pared 13y: �Sirture: � -E E,V �C�►�._+c�. �G;� ...,a ��.riPti�ss r"1� r`; Record Series Title Dates of Records Same as Retention Schedule From and To Storage Location _ Box No. is -At -ii 9v 1,4'�6''� �i•oty I.;Ne U " � l -� ���ccsi -t ------------- Department Head; Date:D City Clerk: ; Date: 2 6 67 Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date: Printed Name Signature Date Attachment A - Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. ctn-N- rz- City of Lodi r' UTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note: Documents will be reviewed for historical value and, it applicable, retained in the archives. Documents involved in fltipatian or oerrdinp audit will riot be destroYsd. Department: Police Date: 01/3112018 Total No. o= Pages: I One Proposed Destruction I Date: TBD Division: Code Enforcement Record Series Title (Same as Retention Schedule) Prepared By: N Baker I 5inature� Box No. Dates of Records orage LodfitiMfj From and Tot_ _ 2014 and prior Desk area (GC3409d) 2014 and prior Desk area (GC3409d) 2014 and prior Desk area (GC3409d) Case files, logs, violations, zoning, &. ro erty 1 2 3 Case files, logs, violations, zoning, & property Case files, logs, violations, zoning, & property Department Head: Date:y i 3 I E' City Clerk: Date: Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date:- Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City of Lodi Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) `Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. City 6f Lodi AUTHORITY TO DESTROY OBSOLETE RECORDS The below -listed department records have been retained in accordance with the City's Records Management Program Policy and Procedures and with applicable federal and state laws as set forth in the City of Lodi Retention Schedules. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and City Attorney, these records will be properly destroyed/disposed of. Note Documents will be reviewed for historical value aril if a licable. rp.tmired in the archives. Documents involved in liti ation QU-20difIg audit will not be destroyed, Department; POLICE Date: 01110/2018 Total No. of Pages: Proposed Des D - Date; TBD OWslon. RC%,VMUS Prepared By; B. HILL Signature: Record Series Title /Same as Retention Schedule Traffic Citations Dates of Records (From and To 2015 & Prior Storage Locatlon LPD Records GC 34090 Arrest / Booking Sheets 2011 & Prior LPD Records GC 34090 Statistical Reports (UCR) 2015 & Prior LPD Records _ GC 34090 Permits — Permit Applications (Massage, Card Room, Peddler, Solicitor, Tow Truck LPD Records 2015 & Prior (GC 34090) Pawnbroker, Secondhand Dealer etc.) 5ubpoenas 2015 & Prior LPD Records Arrests 11357 & 11360 H&S GC 34090) 2015 & Prior LPD Records H&S 11361.5 Sealed Adult / Juvenile Reports Destruction date 2016 and prior LPD Records (PC 851.8, WIC Date of Death 12/2015 and prior (C 34090 Misdemeanor arrest LPD Records Records related to deceased persons (not including homicide victims.) C -Pouches LPD Records date 2007 & Prior Live Scan Billing Records (GC 34090) 2015 & prior LPD Records GC 34090) In Custody & Out of Custody Lists 2015 & Prior GC 34090) LPD Records Daily Cash Drawer Receipts 2015 & Prior LPD Records DMV Re -Exam forms GC 34090) 2015 &Prior LPD Records GC 34090 NCIC Reports 2015 & Prior LPD Records Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation. No. City E Lodi CHP 160's 2015 & Prior LPD Reccrds (GC 34090 Scanned Documents 2015 & Prior LPD Reccrds (GC 34090) No Longer Interested Forms 2015 & Prior LPD Reccrds ...GC 341M! Department Head: r I ���—f Date: 01 �dl City Clerk: . . Date: g l u 1(p J Consent is hereby given to destroy the above -listed records: *City Attorney: Destruction Completed By: Date: Printed Name Signature Date Attachment A — Form 4 (Authority to Destroy Records) "Signature certifies a City Attorney assessment that records are not relevant to existing or anticipated litigation.