HomeMy WebLinkAboutResolutions - No. 2018-17RESOLUTION NO. 2018-17
A RESOLUTION OF THE LODI CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH CIVIC PLUS, OF MANHATTAN, KANSAS,
FOR WEBSITE DESIGN AND HOSTING SERVICES; AUTHORIZING
AUTOMATIC RENEWAL OF AGREEMENT; AND FURTHER AMENDING
FISCAL YEAR 2017/18 BUDGET
WHEREAS, the City of Lodi relies on a properly -functioning website for communication
to citizens and staff; and
WHEREAS, a modernized and mobile website will advance the City's image to
prospective businesses and visitors; and
WHEREAS, a Request for Proposals (RFP) was released on August 7, 2017, to
16 vendors, of which eight vendors submitted proposals for consideration, six met the minimum
requirements of the RFP, and three were invited to present to the committee; and
WHEREAS, all proposals received were reviewed by a committee of 15 staff members
and ranked on several criteria, including, but not limited to: completeness of proposal,
satisfaction of requirements, project management, implementation support, and competiveness
of price. Scores and pricing were as shown below:
Vendors Aggregated Score/Rank Total System Price
Civic Plus 7,012.5 $97,317
Civic Live 5,500.0 $71,750
Splash Factory 2,147.5 $136,710
WHEREAS, staff recommends a three-year Professional Services Agreement with
Civic Plus, for an annual fee of $32,439 per year; and
WHEREAS, staff further recommends automatic renewal for 1 -year terms for the service
of hosting the City's website, in the amount of $7,860, subject to annual five -percent increase in
Year Four and beyond.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a three-year Professional Services Agreement with
Civic Plus, of Manhattan, Kansas, for website design and hosting services, in the amount of
$97,317 payable annually over three years; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby approve an
automatic renewal of this agreement after three years with the cost of hosting fees payable
annually in the amount of $7,860, subject to annual five -percent increase in Year Four and
beyond; and
BE IT FURTHER RESOLVED that the Fiscal Year 2017-18 budget be amended as
follows:
Account Description Re uested Amount
Revenue
10095000.50001 Transfers in — Revenue $14,288
Transfer from Fund Balance Use of General Fund Balance $18,151
Total Revenue $32,439
Expense
10020400.72450 Information Technology - Expense $32,439
Total Expense $32,439
Dated: February 7, 2018
I hereby certify that Resolution No. 2018-17 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held February 7, 2018 by the following votes:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and Mayor Nakanishi
NOES: COUNCIL MEMBERS — Mounce
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NNIFE M. FERRAIOLO
City Clerk
2018-17