HomeMy WebLinkAboutResolutions - No. 2018-04RESOLUTION NO. 2018-04
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO WAIVE THE BID PROCESS AND EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH GARLAND/DBS, INC.,
OF CLEVELAND, OHIO, FOR PARK ANNEX BUILDING ROOF REPAIR
PROJECT, UTILIZING U.S. COMMUNITIES CONTRACT NO. 10330;
AUTHORIZING THE CITY MANAGER TO CARRY FORWARD UNSPENT
BUDGET AUTHORITY FOR THIS PROJECT UP TO $132,283 UNTIL
PROJECT COMPLETION; AUTHORIZING THE
PUBLIC WORKS DIRECTOR TO EXECUTE CHANGE ORDERS NOT TO
EXCEED $6,300; AUTHORIZING A FIVE -PERCENT CONTINGENCY;
AND FURTHER APPROPRIATING FUNDS
WHEREAS, the roof over the Park Annex Building, located at 111 North Stockton Street,
has developed leaks and is progressively getting worse; and
WHEREAS, Garland/DBS, Inc., was the successful bidder for U.S. Communities
Contract No. 10330 for competitively -bid roofing services. Using the U.S. Communities line item
cost, the bid price of $125,983 is below the maximum price an agency would be charged for the
restoration services; and
WHEREAS, per Lodi Municipal Code Section 3.20.045, State and Local Agency
Contracts, the bidding process may be waived when it is advantageous for the City, with
appropriate approval by the City Manager and City Council, to use contracts that have been
awarded by other California public agencies, provided that their award was in compliance with
their formally -adopted bidding or negotiation procedures; and
WHEREAS, staff recommends waiving the formal bidding process and authorizing the
City Manager to execute a Professional Services Agreement with Garland/DBS, Inc,, of
Cleveland, Ohio, for the Park Annex Building Roof Repair Project, in the amount of $125,983,
utilizing U.S. Communities Contract No. 10330; authorizing the City Manager to continue budget
authority up to the full project budget amount of $132,283 for this project from fiscal year to
fiscal year until such point as the project is complete and is accepted by Council; authorizing a
five -percent contingency, in an amount not to exceed $6,300, to cover unforeseen conditions;
and authorizing the Public Works Director to execute change orders in an amount not to exceed
$6,300; and
WHEREAS, staff further recommends appropriating funds in the amount of $31,000 from
the fund balance of Parks Fund (200) for Fiscal Year 2017/18.
NOW, THEREFORE, BE IT RESOLVED that Lodi City Council does hereby:
1.) Authorize the City Manager to waive the formal bidding process and to execute a
Professional Services Agreement with Garland/DBS, Inc., of Cleveland, Ohio, for
Park Annex Building Roof Repair Project, in the amount of $125,983, utilizing
U.S. Communities Contract No. 10330; and
2.) Authorize the City Manager to continue budget authority up to the full project budget
amount of $132,283 for this project from fiscal year to fiscal year until such point as
the project is complete and is accepted by Council. At such time all unspent budget
authority will return to the fund for re -appropriation by the City Council; and
3.) Authorize the Public Works Director to execute change orders, not to exceed $6,300,
to cover unforeseen conditions; and
4.) Authorize a five -percent contingency, in an amount not to exceed $6,300, to cover
unforeseen conditions; and
5.) Appropriate funds in the amount of $31,000 from the fund balance of Parks Fund
(200) for Fiscal Year 2017/18.
Dated: January 17, 2018
I hereby certify that Resolution No. 2018-04 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 17, 2018 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, and Mounce
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mayor Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
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2018-04