HomeMy WebLinkAboutAgenda Report - October 4, 2017 C-07TM
CITY OF LODI
COUNCIL COM MUNICATION
AGENDA ITEM
C.-7
AGENDA TITLE: Adopt Resolution Approving the Annual Shared Automation Fee Structure for the
Agreement Between the City of Stockton and Sirsi, Corp., Integrated Library
System, and Approving Cost -Sharing Fee for Fiscal Year 2017/18 ($25,345)
MEETING DATE:
PREPARED BY:
October 4, 2017
Library Director
RECOMMENDED ACTION:
Adopt resolution approving the annual shared automation fee
structure for the agreement between the City of Stockton and Sirsi,
Corp., Integrated Library System, and approving cost-sharing fee for
Fiscal Year 2017/18 of $25,345
BACKGROUND INFORMATION: In 2003 as authorized by the City Council, the Lodi Public Library
entered into a partnership with Stockton San Joaquin County Library
System to share an Integrated Library System (ILS) provided by
Sirsi Corporation. The Sirsi ILS integrates all the functions of the library in one automated system. It
allows users online access to the catalog to search for library material and access their accounts via the
Internet to place holds and to receive email notification of holds, overdues, and due date reminders. The
integrated library system maintains all the records of items in the collection and registered borrowers and
their status in relation to each other. The contract requires the parties to annually agree on a fee structure
for the Sirsi services to the Lodi Library.
City of Stockton Information Technology Department staff provides computer technology services and
Stockton Library staff members consult on implementation of the system and software as needed. Lodi's
system maintenance costs charged by Sirsi Corporation are directly passed through from Stockton. Lodi
shares a percentage of connectivity charges based on the percentage of peripheral equipment connected
to the system. Charges for City of Stockton staffing expertise and consultation are charged annually for
estimated services rendered. This year, Stockton proposes that Lodi pay $25,345 under the contract.
This represents a 3.8% increase from $24,414 in the prior fiscal year.
FISCAL IMPACT:
Sharing library resources with the City of Stockton is a cost-effective
way to provide Lodi Public Library patrons with convenient, online
access to library materials and resources. This expense is included
in the Fiscal Year 2017/18 adopted budget.
FUNDING AVAILABLE: 12090000.72450 ; $25,345
Andrew Keys, Deputy City Manager
DG/yh
Dean GuIco;'Library Dire
APPROVED:.
4.70�� !
- • en Sch' : _ uer, City Manager
Invoice No. 407058
Invoice Date: 08-23-17
PO No.
Period of Service:
July 1, 2017 - June 30, 2018
CITY OF STOCKTON
COMMUNITY SERVICES DEPARTMENT
STOCKTON-SAN JOAQUIN COUNTY PUBLIC LIBRARY
605 N. El Dorado Street • Stockton, CA 95202-1907 • 209-937-8206
www.stocktongov.com
City of Lodi
201 W. Locust St
Lodi CA Zip 95240
ATTN: Dean Gualco, Library Director
INVOICE
Description
Price
Annual automation service and maintenance fee for the
$25,345
City of Lodi Library, includes Unicorn software & maintenance,
Datastream & Enterprise subscriptions, hardware annual support,
Symphony software, staff costs, and estimated connectivity
TOTAL
$25,345
1— Office Use Only
Revenue Account: 041-3530-347-12-00
Customer Account: 39054-39054
Prepared by: Lfarrar
Proj #CL2071
Invoice is due and payable upon receipt.
Mail remittance to City of Stockton, 605 N. ElDorado Street, Stockton CA 95202
For questions regarding this invoice, please contact David Tolliver 209-937-8154
RESOLUTION NO. 2017-190
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE ANNUAL
SHARED AUTOMATION FEE STRUCTURE FOR THE AGREEMENT
BETWEEN THE CITY OF STOCKTON AND SIRSI CORPORATION
INTEGRATED LIBRARY SYSTEM, AND FURTHER APPROVING COST
SHARING FEE FOR 2017/18 BUDGET YEAR
WHEREAS, in 2003, as authorized by the City Council, the Lodi Public Library
entered into a contract with Stockton San Joaquin County Library System to share an
Integrated Library System provided by Sirsi Corporation; and
WHEREAS, City of Stockton Information Technology department staff provides
computer technology services and Stockton Library staff members consult on
implementation of the system and software as needed; and
WHEREAS, Lodi's system maintenance costs charged by Sirsi Corporation are
directly passed through from City of Stockton; City of Lodi shares a percentage of
connectivity charges based on the percentage of peripheral equipment connected to the
system; charges for the City of Stockton staffing expertise and consultation are charged
annually for estimated services rendered; and
WHEREAS, staff recommends paying the City of Lodi's annual share of $25,345
for the Sirsi Corporation Integrated Library System for Fiscal Year 2017/18.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the Annual Shared Automation Fee Structure for the agreement between the
City of Stockton and Sirsi Corporation Integrated Library System, and approve cost
sharing fee for the 2017/18 budget year in the amount of $25,345.
Dated: October 4, 2017
I hereby certify that Resolution No. 2017-190 was passed and adopted by the
City Council of the City of Lodi in a regular meeting held October 4, 2017, by the
following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce, Nakanishi,
and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
IF ERRAIOLO
ity Clerk
2017-190