HomeMy WebLinkAboutMinutes - July 18, 2017 SSLODI CITY COUNCIL
SHIRTSLEEVE SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, JULY 18, 2017
A. Roll Call by City Clerk
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday,
July 18, 2017, commencing at 7:00 a.m.
Present: Council Member Chandler, Council Member Johnson, Mayor Pro Tempore Nakanishi, and
Mayor Kuehne
Absent: Council Member Mounce
Also Present: Deputy City Manager Keys, City Attorney Magdich, and City Clerk Ferraiolo
B. Topic(s)
B-1 Receive Presentation on Purchase of New Bomb Squad Vehicle (PD)
Lodi Police Lieutenant Steve Nelson provided a PowerPoint presentation regarding explosive ordnance
disposal and bomb squad vehicle. Specific topics of discussion included current explosive ordnance
disposal (EOD) vehicle, custom design and manufacturing of emergency vehicles by Emergency
Vehicles, Inc. (EVI), and proposed EOD vehicle. Lieutenant Nelson stated the vehicle would likely be
funded by the vehicle replacement fund ($60,000) and through a request for proposal for a financing
option ($150,000), similar to how the Fire Department apparatus was funded.
Council Member Johnson expressed opposition to the $200,000 cost for the bomb squad vehicle,
adding he spoke to a manager at American Medical Response (AMR) who stated it has a similar
vehicle with higher mileage than the City's (187,000 versus 300,000 miles) and has spent more on
vehicle maintenance than the City's estimate of $6,000 over a four-year period. In addition, the AMR
contact indicated that a stripped -down version of the vehicle could be purchased for $120,000, which
leaves money to outfit the vehicle specific to the City's needs. He used the graffiti van as an example,
stating the City purchased a less-expensive vehicle than originally requested and installed fabricated
shelving for storage of paint. Council Member Johnson agreed the critical issue to resolve is the inability
to secure the multi-purpose robot in the existing vehicle and suggested staff meet with local inventor
Claude Brown to discuss options for securing the piece of equipment. He pointed out the staff report
mentioned other options that were not listed or presented and stated he would have liked to hear
additional proposals. He stated he is not opposed to replacing the bomb squad vehicle but believes it
could be purchased for much less. Further, the bomb squad goes out only 14 times a year on average
and does not travel great distances that would put a strain on the mileage, unlike patrol vehicles that
are used heavily.
Council Member Chandler agreed with Council Member Johnson that other alternatives need to be
explored further. In response to Council Member Chandler, Lieutenant Nelson confirmed that on
average the bomb squad is deployed 14 times a year for bomb threats and reports of suspicious
devices.
Council Member Johnson stated he asked the former mayor of Tracy, who is a retired police officer,
why Tracy does not have a bomb squad, to which he responded that it could not be justified due to the
low number of calls and that, if needed, Tracy requests assistance from the Sheriffs Office.
Lieutenant Nelson stated other, less-expensive vehicle options were explored, such as ambulances or
a Ford pick-up cab and chassis, but costs to retrofit a vehicle are unknown at this time. Staff can
explore those options with builders and modify specifications to reduce costs. The vehicle presented is
standard with training and government bomb units throughout the country.
In response to Mayor Kuehne, Lieutenant Nelson stated that staff has not broken down the costs for the
various accoutrements to outfit a vehicle, but he estimated it may cost $50,000 for a cab and chassis
from Ford and an extra $110,000 to build the back end with shelving and other specifications. He
1
stated the original cost estimate was well over $200,000, but staff eliminated certain features to reduce
the cost and could do so again to lower it even further. Lieutenant Nelson explained that the design of
the vehicle includes a flat -top workbench and station, as well as a jump seat for a third person to
monitor cameras and operate the multi-purpose robot. He stated some of the doors shown in the
example diagram may be eliminated, such as the large roll -up door because it is bigger than necessary
for the robot. Lieutenant Nelson explained that the photographs in the PowerPoint are stock photos and
do not necessarily represent the final design for Lodi's needs. Mayor Kuehne concurred with
Council Member Johnson's earlier statement that $200,000 is significant for the purchase of a vehicle,
and he would prefer to see a price tag of $50,000 to $60,000 for a stripped -down vehicle with additional
funds added to build it to specification.
Police Chief Tod Patterson stated the purpose of the meeting was to give Council an update on the
functions and capabilities of the multi-purpose robot and seek direction from Council on how the
Police Department should proceed with regard to replacement of the bomb squad vehicle. There are
other options with snap -on types of platforms in addition to this high-end version of a bomb truck. He
stated the challenge is inadequate space for the bomb squad and its equipment, but he stated staff can
research further ways to fit its needs within Council's parameters.
Council Member Johnson suggested creative planning in retrofitting a shell vehicle to specification,
such as placing non -slip aluminum surface in necessary areas versus the entire space and finding
someone locally to build the specifications versus EVI and its high cost. Chief Patterson agreed there
are other options available and used the example of the Sheriffs Office that purchased a larger vehicle
and outfitted the truck itself. At this point, staff was looking for an estimate to ascertain Council's
comfort level and will return with a recommendation accordingly. He added the current vehicle does not
allow sufficient room for its needs and estimated that bomb squad calls will likely increase in the future
due to the uptick in illegal honey oil labs, which are highly explosive.
Mayor Pro Tempore Nakanishi stated he would like to give the Police Department what it needs, but he
too felt the cost was significant. He suggested staff speak with Mr. Brown about what he could do to
retrofit a shell vehicle and that this could be a worthy project for a charity to undertake.
In response to Council Member Chandler, Chief Patterson explained the critical nature in responding to
bomb threat calls, stating that time is of the essence and highly -specialized training is required, which is
why a community should have a bomb squad. He used the example of an incident in Lodi where a robot
was needed -- before Lodi had its own -- and it took two hours for a member of the regional team to
arrive with it.
In response to Council Member Johnson, Sergeant Steve Maynard stated a typical response time to
arrive at a bomb call is 30 minutes because Lodi has its own equipment and vehicle; however, the
current vehicle is unpredictable because it does not always start and has difficulty making left-hand
turns because it locks up. The existing van is a used vehicle from another agency that was retrofitted
and has incurred costs to maintain. Sergeant Maynard explained Lodi is part of a regional team,
which also includes Stockton, Manteca, and the County Sheriff's Office, that responds to bomb threats
countywide. The team trains together, responds to calls throughout the County, and provides mutual aid
to other counties.
Mayor Kuehne stated he supports providing the Department with a functioning vehicle, but he would
prefer the cost be reduced by $60,000 to $70,000.
In response to Mayor Pro Tempore Nakanishi, Sergeant Maynard stated Lodi's unit is a certified bomb
squad and has two bomb technicians and one in training; Stockton has one technician; the County has
five; and Manteca has two, which represents the entire bomb squad for San Joaquin County. Mayor Pro
Tempore Nakanishi stated he would support the purchase if it were less costly.
Lieutenant Nelson stated staff researched taking boxes off of trucks to install onto a new truck, but the
market is slim for that option. The Department would prefer a new vehicle built to specification to meet
Lodi's needs.
Mayor Kuehne stated he appreciates the suggestion of meeting with Mr. Brown about retrofitting
options; however, the bomb squad has specialized equipment that may require a professional opinion
and he believed there are companies that can meet the demand.
2
Council Member Chandler questioned if there has been discussion about cost recovery for the regional
response, to which Sergeant Maynard explained that the regional team has never had discussions
about charging for services because it trains together as a team every month and responds as a team
to every call and there have been no out-of-pocket costs or charges to other agencies when responding
to calls.
Council Member Johnson clarified that he is not advocating purchase of another resurrected vehicle;
rather, he would prefer a new vehicle that can be adapted to the Lodi Police Department's purposes
with a much more reasonable price tag.
Deputy City Manager Andrew Keys stated the best option is to release specifications or a request for
proposals to vendors who perform this type of specialized work to see if there is potential to build a
vehicle specific to Lodi's needs, including options for add-on features from which Council can choose.
With regard to the partnership for bomb protection, he suggested staff can discuss with the team how it
is funded on the County level and see if there are opportunities to pull in some dollars through cost
recovery.
Sergeant Maynard provided a demonstration of the multi-purpose robot and provided information
regarding the robot's weight, cost of $70,000 funded by the Lodi Police Foundation, signal range,
functions and uses, quality of videos, and the robot's lifting ability.
Captain David Griffin stated he was previously the bomb squad commander and could attest to the fact
that its equipment and vehicle are outdated and that one of the bomb suits is on permanent loan from
another agency. The other agencies have asked for little to no money to maintain, replace, or repair
equipment over the years, and he expressed concern that asking for reimbursement for services now
may negatively effect the relationship of the team and may result in agencies asking that loaned
equipment be returned. He stated the truck will also aid in situations where more than one robot is
necessary for multiple angles of a scene and that the trucks are highly specialized with generators,
equipment, antennae, and x-ray devices that require a power source. Captain Griffin reiterated that the
bomb squad has been operating a long time with hand-me-down equipment and expressed support for
providing the team with a new vehicle.
In response to Myrna Wetzel, Sergeant Maynard confirmed that the 14 responses a year were for Lodi,
but it also assists the regional team on a countywide basis over and above that number.
C. Comments by Public on Non -Agenda Items
None.
D. Adjournment
No action was taken by the City Council. The meeting was adjourned at 7:52 a.m.
ATTEST:
Jennifer M. Ferraiolo
City Clerk
3
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CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
AGENDA TITLE: Receive Presentation on Purchase of a New Bomb Squad Vehicle
MEETING DATE: July 18, 2017
PREPARED BY: Chief of Police
RECOMMENDED ACTION: Receive presentation on purchase of a new bomb squad
vehicle.
BACKGROUND INFORMATION: The Lodi Police Department's Explosive Ordnance
Disposal (EOD) team is an FBI -certified, stand-alone bomb
squad and is in partnership with a regional bomb squad
that includes the San Joaquin County Sheriff's Office and Stockton and Manteca police
departments.
On September 7, 2016 the Council adopted a resolution to accept a donation of a multi-purpose
robot from the Lodi Police Foundation. The Lodi Police Department is required to own a robot to
ensure compliance with federal requirements for continued squad certification. The EOD team is
called out an average of 14 times per year for suspicious packages and verified improvised
explosive devices (IEDs) and is relied on to ensure citizen safety and prevent loss of life and
property during these calls.
After the donation of the multi-purpose robot was received it was discovered that the robot
cannot be positioned securely in the bed of the current bomb squad vehicle. The vehicle is a
1994 Ford Econoline E350 one -ton truck outfitted with bomb squad framework. The current
bomb squad vehicle was donated to the department in December of 2013 by the Manteca
Police Department. The 1994 Ford Econoline has logged more than 187,096 miles and has cost
the City $6,907.64 to maintain since it was acquired. Due to the Econoline's years in service,
costly maintenance and unsuitable fit for the robot, the department determined it is in need of a
replacement vehicle.
The department has reviewed several vehicles that would effectively replace the Econoline
bomb squad vehicle and found that Emergency Vehicles, Inc. (EVI) manufactures the most
appropriate vehicle for the department's needs. EVI built the training vehicle used by our staff
at the Hazardous Devices School in Huntsville Ala.
The cost of the vehicle with modifications and needed accessories will be approximately
$210,000, tax included. Features can be added and removed to adjust this price.
The department is proposing that the funding for the vehicle be split between the department's
vehicle replacement fund and lease financing. A total of $60,000 would be appropriated from
the Vehicle Replacement fund and the remaining $150,000 will be financed. To pursue a lower
cost of financing and to ensure compliance with the City's Debt Management Policy, a request
for proposal (RFP) for debt financing will be issued.
APPROVED:
Receive Presentation on Purchase of a New Bomb Squad Vehicle July 18, 2017
Page Two
Besides the revolving replacement of Police Interceptors, the bomb squad vehicle is considered
the final vehicle in the Police Department fleet that needs to be replaced.
Staff anticipates bringing this proposed purchase to the Council for action on August 2, 2017.
FISCAL IMPACT:
The purchase price of approximately $210,000. Replacing
the bomb squad truck will result in lower maintenance cost
compared to the existing vehicle. Interest expenses on
lease financing will be determined upon review of RFPs.
FUNDING AVAILABLE: Vehicle Replacement Fund (40399100.77040)
Safety Equipment (10032000.72306)
/&tL..i ��
Tod Patterson
Chief of Police
Cc: Randy Laney, Fleet Services Supervisor
Lt. Steve Nelson, Police Department Fleet Coordinator
Attachments
STARTING VMRS CODE: 000-000-000
ENDING VMRS CODE: 999-999-999
CITY OF LODI, CA
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00001
DATE: FIRST
DATE: LAST
1-32/RRV PAGE: 1
DATE: 06/27/2017 02:55 p.m
VEHICLE:: 05-D052
VEHICLE: 05-D052
UNIT: 05-D052
LF MTR: 186053.0 CUR MTR: 186053.0
YR: 94 MAKE: FORD
VMRS Code DATE
001
001-000-000
001-000-000
001
WO NUM LF -MILS ODOM
TITLE >
03132014 0021856
04112014 0021856
TOTAL >
002 TITLE >
002-008-000 08262014 0022806
002 TOTAL >
003
003-001-000
003-003-000
003-003-000
003-012-000
003
004
004-008-000
004-008-000
004
011
011-002-000
011-004-000
011-004-000
011-004-000
011
012
012-002-000
012-002-000
012-002-000
012
TITLE >
03292016 0026199
05072014 0021856
03132014 0021856
01062016 0025607
TOTAL >
TITLE >
05062014 0022135
04222014 0022135
TOTAL >
TITLE >
03292016 0026199
05202014 0021856
05202014 0021856
05142014 0021856
TOTAL >
TITLE >
11142016 0027480
11102016 0027480
08172016 0026993
TOTAL >
013 TITLE >
013-001-000 03102014 0021856
013-004-000 03282014 0021856
HEAT & AIR CONDITION
0 0
0 0
HEAT & AIR CONDITION
BODY AND GLASS
0 0
BODY AND GLASS
WORK DESCRIPTION
HEAT & AIR CONDITION
HEAT & AIR CONDITION
BODY-REPAIR/MODIFICA
ELEC,I NSTRM,LIGHT&CH
185120 185119 ALL INSTRM & RELT PA
0 0 ALL LIGHTS/SWTICHES/
0 0 ALL LIGHTS/SWTICHES/
185120 185119 HEADLIGHT - REPAIR/R
ELEC,INSTRM,LIGHT&CH
BATTERY, CHRG & STAR
0 0 STARTER
0 0 STARTER
BATTERY, CHRG & STAR
TIRES AND WHEELS
185120 185119
0 0
0 0
0 0
TIRES AND WHEELS
DRIVE TRAIN
186050 186053
186050 186053
186050 186053
DRIVE TRAIN
BRAKES
0 0
0 0
TIRE(S) - REPAIR/ROT
WHEEL - REPAIR/REPLA
WHEEL - REPAIR/REPLA
WHEEL- REPAIR/REPLA
DIFF ASSY - REPAIR/R
DIFF ASSY - REPAIR/R
DIFF ASSY - REPAIR/R
DEPT: 10032000
SIZE: 0 CLASS: PU6D
FUEL: D
OUT PARTS LABOR TOTAL HOURS MECHANIC CC RC WA
0.00
0.00
0.00
176.43 176.43
461.74 461.74
638.17 638.17
OUT 129.60 988.64 1118.24
129.60 988.64 1118.24
0.00 0.00 0.00
0.00 330.35 330.35
0.00 267.47 267.47
5.55 215.85 221.40
5.55 813.67 819.22
OUT 183.23
0.00
183.23
OUT
OUT
0.00
199.89
199.89
183.23
199.89
383.12
0.00 0.00 0.00
26.09 0.00 26.09
17.47 0.00 17.47
0.00 462.67 462.67
43.56 462.67 506.23
OUT 64.77 0.00 64.77
4.34 319.09 323.43
0.00 656.94 656.94
69.11 976.03 1045.14
BRAKE SHOES/PADS -RE OUT 28.72
HYD SYS - REPAIR/REP OUT 274.26
0.00 28.72
0.00 274.26
1.88 JW 01 1 XX
4.92 TN 01 1 XX
0.00 01 4 XX
0.00 01 1 XX
3.52 TN 01 1 XX
2.85 JW 01 1 XX
2.30 LR 01 4 XX
0.00 01 1 XX
2.13 TN 01 1 XX
0.00 01 1 XX
0.00 01 1 XX
0.00 01 1 XX
4.93 TN 01 1 XX
0.00 01 1 XX
3.40 TN 01 1 XX
7.00 MV 01 1 XX
0.00 01 1 XX
0.00 01 1
r�_J r_l
STARTING VMRS CODE: 000-000-000
ENDING VMRS CODE: 999-999-999
JIT: 05-D052
LF MTR: 186053.0 CUR MTR: 186053.0
VMRS Code DATE WO NUM LF -MILS ODOM
03102014 0021856
04032014 0022022
04072014 0022022
03132014 0021856
03282014 0021856
05122014 0021856
04112014 0021856
03112014 0021856
TOTAL >
013-004-000
013-006-000
013-006-000
013-006-000
013-007-000
013-009-000
013-009-000
013-009-000
013
014
014-001-000
014-001-000
014-001-000
014-006-000
014-006-000
014
019
019-004-000
019-004-000
019-011-000
019-012-000
019-014-000
019-014-000
019-014-000
019-015-000
019
020
020-001-000
020-003-000
020
066
066-001-000
066-001-000
066
03292016
03122014
03062014
05012014
05072014
04282014
03122014
03292016
03292016
08202014
08202014
08252014
03102014
TITLE >
0026199
0021856
0021856
0021856
0021856
TOTAL >
0
0
0
0
0
0
0
BRAKES
CITY OF LODI, CA
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00001
DATE: FIRST
DATE: LAST
YR: 94 MAKE: FORD
WORK DESCRIPTION
o HYD SYS - REPAIR/REP
0 AIR DIAPH/CANS - REP
0 AIR DIAPH/CANS - REP
0 AIR DIAPH/CANS - REP
0 AIR SYSTEM - REPAIR
0 BRAKE(S) - OTHER SER
0 BRAKE(S) - OTHER SER
0 BRAKE(S) - OTHER SER
SPECIAL EQUIPMENT
185120 185119
0 0
0 0
0 0
0 0
SPECIAL EQUIPMENT
TITLE > MISCELLANEOUS
0021856 0 0
0021856 0 0
0026199 185120 185119
0026199 185120 185119
0022806 0 0
0022806 0 0
0022806 0 0
0021856 0 0
TOTAL > MISCELLANEOUS
TITLE >
08232016 0026993
08232016 0026993
TOTAL >
TITLE >
03292016 0026199
03092015 0023948
TOTAL >
EMERGENCY LIGHTING
EMERGENCY LIGHTING
EMERGENCY LIGHTING
WELDING/FABRICATION
WELDING/FABRICATION
NEW VEH PREP/INSPECT
NEW VEH PREP/INSPECT
1ST AID KIT - REMOVE
FIRE EXT - REMOVE/RE
P U/DEL VEH TO COMM
P U/DEL VEH TO COMM
P U/DEL VEH TO COMM
ALL BELTS - REPUADJ
FILTERS
186050 186053 AIR FILTER - REPLACE
186050 186053 FUEL FILTER - REPLAC
FILTERS
PREVENTATIVE MAINTEN
186050 186053 PMA SERVICE
0 0 PMA SERVICE
PREVENTATIVE MAINTEN
DEPT: 10032000
1-32/RRV PAGE: 2
DATE: 06/27/2017 02:55 p.m.
VEHICLE:: 05-D052
VEHICLE: 05-D052
SIZE: 0 CLASS: PU6D
OUT PARTS LABOR TOTAL HOURS MECHANIC CCFUEL: D
RC WA
OUT 126.32 0.00 126.32 0.00
OUT 26.98 0.00 26.98 0.00
0.00 177.37 177.37 1.89 TN
OUT 202.39 0.00 202.39 0.00
OUT 0.00 0.00 0.00 0.00
0.00 79.77 79.77 0.85 JW
0.00 235.56 235.56 2.51 TN
11.49 451.41 462.90 4.81 JW
670.16 944.11 1614.27
OUT
OUT
OUT
0.00 0.00 0.00
7.31 255.27 262.58
0.00 98.54 98.54
0.00 258.08 258.08
0.00 387.59 387.59
7.31 999.48 1006.79
0.00 352.87 352.87
0.00 164.23 164.23
0.00 0.00 0.00
0.00 0.00 0.00
0.00 112.62 112.62
0.00 159.54 159.54
0.00 95.72 95.72
35.31 0.00 35.31
35.31 884.98 920.29
0.00
2.72 JW
1.05 TN
2.75 JW
4.13 TN
3.76 TN
1.75 JW
0.00
0.00
1.20 JR
1.70 TN
1.02 LR
0.00
12.50 0.00 12.50 0.00
22.27 0.00 22.27 0.00
34.77 0.00 34.77
62.05 572.48 634.53 6.10 JT
40.61 233.68 274.29 2.49 JR
102.66 806.16 908.82
01 1
01 1
01 1
01 1
01 1
XX 1
01 1
01 1
XX
XX
XX
XX
XX
XX
XX
XX
01 1 XX
01 1 XX
01 1 XX
01 1 XX
01 1 XX
01 1
01 1
01 1
01 1
01 4
01 4
01 4
01 1
M
01 1 XX
01 1 XX
01 1 XX
01 8 XX
STARTING VMRS CODE: 000-000-000
ENDING VMRS CODE: 999-999-999
VMRS CODE
METER: STANDARD
CITY OF LODI, CA
VEHICLE REPAIR HISTORY REPORT
FACILITY: 00001
DATE: FIRST
DATE: LAST
1-32/RRV PAGE: 3
DATE: 06/27/2017 02:55 p.m.
VEHICLE:: 05-D052
VEHICLE: 05-D052
QUANTITY LABOR HRS
001 HEAT & AIR CONIDITIONIN
002 BODY AND GLASS
003 ELEC,INSTRM,LIGHT&CHAS
004 BATTERY, CHRG & START!
011 TIRES AND WHEELS
012 DRIVE TRAIN
013 BRAKES
014 SPECIAL EQUIPMENT
019 MISCELLANEOUS
020 FILTERS
066 PREVENTATIVE MAINTENAN
TOTALS:
2 6.7
1 0.0
4 8.6
2 2.1
4 4.9
3 10.4
10 9.9
5 10.5
8 9.3
2 0.0
2 8.5
43 70.9
SUBTOTALS OF VMRS
LABOR COST
638.17
988.64
813.67
199.89
462.67
976.03
944.11
999.48
884.98
0.00
806.16
CODES FOR DIVISION > AL
PARTS_COST
0.00
129.60
5.55
183.23
43.56
69.11
670.16
7.31
35.31
34.77
102.66
PERIOD' CURRENT
TOTAL COST PERCENT
638.17
1118.24
819.22
383.12
506.23
1045.14
1614.27
1006.79
920.29
34.77
908.82
7.10%
12.40%
9.10%
4.30%
5.60%
11.60%
17.90%
11.20%
10.20%
0.40%
10.10%
TOT COST
/METER
0.00343
0.00601
0.00440
0.00206
0.00272
0.00562
0.00868
0.00541
0.00495
0.00019
0.00488
7713.80
,live * - Sa.14
Fefa;e• 41574 4a 7 Gy
,✓f/ 1e$ Fes53"
1281.26 TOT:
8995.06 100%
0.04835
Lodi Police Department
Explosive Ordnance
Disposal/Bomb Squad Vehicle
Shirtsleeve Meeting Presentation
July 18, 2017
Current F.O.D. Vehicle
1994 Ford E35o
187,000 Miles
Retired from service with AMR and acquired by
the Manteca Police Department
Donated to the Lodi Police Department in 2013
$6,9o7.64 repair and maintenance
1994 Econoline
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1994 Econoline
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EVI
GSA Contractor for National
Bomb Squad Training School
$19$,646
Proposed EOD Vehicle
705 15TH STREET, LAKE PARK, FL
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PRELEMJNARY
Proposed EOD Vehicle
Additional Seating and Storage
Work Station
Full Length Storage
Questions?