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HomeMy WebLinkAboutMinutes - March 21, 2017 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, MARCH 21, 2017 A. Roll Call by City Clerk An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, March 21, 2017, commencing at 8:06 a.m. Present: Council Member Chandler, Council Member Johnson, Council Member Mounce, Mayor Pro Tempore Nakanishi, and Mayor Kuehne Absent: None Also Present: City Manager Schwabauer, City Attorney Magdich, and Deputy City Clerk Farris B. Topic(s) B-1 Presentation on 2017/18 Community Development Block Grant Program and the 2014-2018 Consolidated Plan (CD) Neighborhood Services Manager Joseph Wood provided a PowerPoint presentation regarding the 2017/18 Community Development Block Grant (CDBG) Program and 2014-2018 Consolidated Plan. Specific topics of discussion included 2017/18 Annual Action Plan; process; Community Based Organization applications; public service cap; City projects and services under consideration; primary goals; Consolidated Plan; review of Years 1 through 3; last year's achievements; moving forward; draft Annual Action Plan; final Action Plan; and submittal to Housing and Urban Development. Mayor Kuehne commented that all of this may be a moot point since the President has cut CDBG from the federal budget. Mr. Wood clarified that the elimination of the federal CDBG program would be next year; this year is not affected by the budget under discussion. Council Member Mounce stated that she just returned from Washington, D.C., where she met with the President's Internal Governmental Affairs Deputy Director, and she emphasized that it is a soft budget and changes will be made. The National League of Cities and directors from throughout the country convened on Washington and their message was to not cut CDBG funding or interest-free municipal bonds. Those are both on the chopping block, but she firmly believes that once the President understands what CDBG accomplishes, the funds will be added back into the budget. She added that the President wants to do some direct funding to cities, and she was asked to develop a project for submission, perhaps a project on the East Side which would otherwise use CDBG funds. Council Member Mounce expressed her gratitude to Mr. Wood for all he accomplishes for the City. Mayor Kuehne also expressed his thanks to Mr. Wood. C. Comments by Public on Non -Agenda Items None. D. Adjournment No action was taken by the City Council. The meeting was adjourned at 8:15 a.m. ATTEST: Pamela M. Farris Deputy City Clerk TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM 6-I AGENDA TITLE: Presentation on 2017/18 Community Development Block Grant Program and the 2014-2018 Consolidated Plan MEETING DATE: March 21, 2017 PREPARED BY: Community Development Director RECOMMENDED ACTION: Receive presentation on 2017/18 Community Development Block Grant (CDBG) Program and the 2014-2018 Consolidated Plan. BACKGROUND INFORMATION: On April 5, 2017 the City Council will be asked to set a public hearing for May 3, 2017, to review and consider approving the City Manager's recommendations for funding for the 2017/18 Annual Action Plan. 2017/18 Application Process The City implemented a new, online CDBG application and grant management module last year, which has provided a significant improvement in the application submittal and review process, as well as the overall grant administration and reporting process for both staff and grant subrecipients alike. The application period began December 14, 2016 and concluded February 15, 2017. A total of seven applications from community-based organizations and outside agency were received during that period. At this time we are still in the process of reviewing those applications and developing our recommendations for funding. 2017/18 CDBG Program Funding At this time, the U.S. Department of Housing and Urban Development (HUD) has not informed us as to what our CDBG allocation amount will be for 2017/18. However, based upon the 2016/17 allocation of $613,405, we would see the following distribution of funding: City projects/services $294,701 CBO projects/services $196,467 Administration $122,791 (20% of the Annual allocation) TOTAL $613,959 15% Service Cap $ 92,093 The City Council has a policy of allocating 40 percent of the annual CDBG award (net of administrative costs) to community-based organizations (CBOs), with the remainder going to City projects. There is a 15 -percent Public Service Cap on the overall allocation. APPROVED: girarksaic Ask tep en Schwabauer C y Manager 2017/18 CDBG Program March 21, 2017 Page 2 of 3 Of the seven applications received from community-based organizations (CBO's), a total of $189,400 was requested. A detail of those CBO funding requests is attached as Exhibit A. HUD regulations also place a 15 -percent cap on the amount of funding that can be allocated to Public Service activities, whether that is by the City or by a CBO. The CBO's have requested a total of $93,000 for Public Services. The City historically has allocated another $32,000 annually for a Public Service activity: Graffiti Abatement within the Low -Moderate Income (LMI) Target Area. In addition to Graffiti Abatement, there are a number of City projects under consideration for this coming year: • Alley Drainage Improvements • ADA Compliance at City Facilities • Blakely Park Swimming Complex Improvements • Hale Park Improvements 2014-2018 Consolidated Plan Each program year, the Annual Action Plan is the document that we use to identify how funds will be used to address the priority housing and community development needs that were identified in the five- year Consolidated Plan (Con Plan). The overall goal of these housing and community development programs is to serve low- and moderate -income persons by developing viable urban communities through the following actions: * Providing decent housing; * Providing a suitable living environment; and * Expanding economic opportunities. As we enter into our fourth year of the five-year Con Plan, it is important to review and evaluate what goals and priority needs have been addressed in Con Plan Years 1 through 3, and what goals and needs have not yet been adequately addressed. In the course of allocating funds in 2017/18, and in Year 5 of the current Con Plan, the City must make every effort to address any unmet needs. A detail of the projects and activities that have been funded in the past two program years and how each activity has addressed the goals and priority needs identified in the Con Plan is attached as Exhibit B. Our Con Plan also identifies the need for projects and services that provide specific benefit to aid residents of the neighborhoods identified as Racially/Ethnically Concentrated Areas of Poverty (RCAP/ECAP). We had previously been looking to develop a Neighborhood Revitalization Strategy Area (NRSA), a tool for neighborhood revitalization that will provide benefits for administering CDBG funding within the RCAP/ECAP Target Area. The NRSA would help encourage public and private investment in the community, and build stronger relationships with neighborhood stakeholders including residents, businesses, nonprofit organizations, elected officials, law enforcement, and faith organizations. At this time, we feel that we can accomplish the same result through the continued implementation of the Asset Based Community Development (ABCD) Initiative, without having to go through the additional administrative and regulatory process of establishing an NRSA with HUD. J:\Community Development\Council Communications \2017\SS 03-21 Review of 2017-18 CDBG and Consolidated Plan doc 2017/18 CDBG Program March 21, 2017 Page 3 of 3 Housing and Community Development Needs The Table in Exhibit B identifies how well housing and community development needs have or have not been adequately addressed in the first three years of our Consolidated Plan period. The funding allocations made last year, as well as the start of construction on the Tienda Drive Senior Housing project, have allowed us to begin making progress in the area of Producing New Affordable Housing and Rehabilitating Existing Housing. Through our Program Administration activities, we have been able to makes progress in the areas of Expanding Financial Opportunities, Building Capacity and Leadership, and the Pursuit of Additional Funding. FISCAL IMPACT: Not applicable. FUNDING AVAILABLE: Not applicable. Steplwabauer Community Development Director Attachments J:\Community Development\Council Communications\2017\SS 03-21 Review of 2017-18 CDBG and Consolidated Plan doc EXHIBIT A 2017/18 Detail of Funding Requests from Community—Based Organizations J:\Community Development\Council Communications \2017\SS 03-21 Review of 2017-18 CDBG and Consolidated Plan.doc Public Service Capital Improvement Community Partnership for Families LodiGRIP - Youth Support Team Partnership $50,000 Emergency Food Bank Mobile Farmer's Market $5,000 LOEL Center LOEL Serves Meals on Wheels Program $10,000 San Joaquin Fair Housing Fair Housing Counseling and Housing Discrimination Testing $18,000 Second Harvest Food Bank Food Assistance Programs $10,000 Grace & Mercy Foundation ADA Accessibility Improvements $10,000 One -Eighty Youth Programs Front Facade and Security Improvements $86,400 Sub -Totals $93,000 $96,400 Total Requested Community -Based Organizations $189,400 J:\Community Development\Council Communications \2017\SS 03-21 Review of 2017-18 CDBG and Consolidated Plan.doc EXHIBIT B 2014-18 Consolidated Plan — Community Development and Housing Needs Year 1 — Year 2 — Year 3 City: City Project/Activity CBO: Community -Based Organization Project/Activity Access to Social Services Improve Accessibility Construct or Upgrade Public Facilities Address Blight & Nuisance Secure Additional Funding Produce New Affordable Housing Preserve Existing Fair & Affordable Housing Rehabilitate Existing Housing Expand Financial Opportunities Build Capacity & Leadership 2014/15 — Year 1 City - Program Admin • • City - Alley Drainage Improvements ■ CBO - San Joaquin Fair Housing • City - HSS — North Entrance ADA Improvements ■ CBO - Salvation Army — Tutoring/Mentoring Program • City - Graffiti Abatement ■ CBO - LOEL Center — Parking Lot Project • 2015/16 — Year 2 City - Blakely Park Restroom Demolition • City - ADA Improvements — Cherokee Lane • CBO - Housing Authority — Rehab 719 S. Washington ■ CBO - LodiGRIP — Supportive Services • ■ CBO - Small Business Development Center ■ CBO - Grace & Mercy Foundation — ADA Improvements • CBO - Community Partnership for Families - FRC • ■ 2016/17 — Year 3 City — Program Admin • CBO — Grace & Mercy Foundation — ADA Improvements ■ CBO — Salvation Army — Transitional Housing • • City — First Time Homebuyer Program • City — Housing Rehabilitation Program ■ City - Graffiti Abatement • City — Tienda Drive Senior Housing Project ■ CBO - LodiGRIP — Supportive Services ■ J:\Community Development\Council Communications \2017\SS 03-21 Review of 2017-18 CDBG and Consolidated Plan.doc Presentation on 2017/18 CDBG Program & 2014-2018 Consolidated Plan Building Better Neighborhoods Presented by Community Development — Neighborhood Services Division March 2017 2017/18 Annual rection Plan Dfl Building Better Neighborhoods Annual Action Plan Process Action Plan How we identify how funds will be used to address the priority needs identified in the 5 -year Consolidated Plan. Application Process Began December 2016. Applications Received Up to February 15, 2017. Application Review Underway. 7 Applications from Community -Based Organizations. Total Amount Requested: $189,400. 2017/18 Annual rection Plan Dfl Building Better Neighborhoods 2017/18 CDBG Allocation (estimated) $613,405 Program Administration ($122,681) Balance Available for Distribution $490,724 60% Set-aside for City Projects/Services $294,434 40% Set-aside for CBO Projects/Services $196,290 Public Services Cap $92,011 CBO Applicant Public Service Capital Improvement Community Partnership for Families LodiGRIP — Youth Support Team Partnership $50,000 Emergency Food Bank Mobile Farmer's Market $5,000 LOEL Center LOEL Serves — Meals on Wheels Program $10,000 San Joaquin Fair Housing Fair Housing/Housing Discrimination Testing $18,000 Second Harvest Food Bank Food Assistance Programs $10,000 Grace & Mercy Charitable Foundation ADA Accessibility Improvements $10,000 One-Eighty Youth Programs Front Facade and Security Improvements $86,400 2017/18 Annual rection Plan Public Service Cap (City) Graffiti Abatement Community Partnership Emergency Food Bank LOEL Center San Joaquin Fair Housing Second Harvest Food Bank Total Requested Overage Less Fair Housing Revised Overage $92,011 $32,000 $50,000 $ 5,000 $10,000 $18,000 $10,000 $125,000 $32,989 ($18,000) $14,989 Building Better Neighborhoods 2017/18 Annual rection Plan City Projects/Services Under Consideration Graffiti Abatement Alley Drainage Improvements ADA Compliance at City Facilities Blakely Park Swimming Complex Improvements Hale Park Improvements Dfl Building Better Neighborhoods 2014-18 Consolidated Plan Building Better Neighborhoods Primary Goals of CDBG Program Provide decent housing; Provide a suitable living environment; and Expand economic opportunities. Consolidated Plan Identifies more specific priority needs and strategies for achieving the Primary Goals. Includes activities needed to provide specific benefit to aid residents of neighborhoods identified as Racially/Ethnically Concentrated Areas of Poverty (RCAP/ECAP). Important to Review and Evaluate Goals Evaluate effectiveness of activities; Identify any unmet goals and needs; and Make every effort to address unmet needs within the remaining time of the five-year Consolidated Plan. 2014-18 Consolidated Plan Review of Years 1, 2 & 3 Access to social services; Improved accessibility; Upgraded facilities; and Addressed public nuisance and blight. Within this last year... Produce new affordable housing; • Vine Street House — Transitional Housing. • Tienda Drive Senior Housing (Cranes Landing Apartments). Rehabilitate existing housing; Housing Rehab Program. Asset -Based Community Development (ABCD) Initiative Expand financial opportunities. Build capacity and leadership. D fl Building Better Neighborhoods 2014-18 Consolidated Plan Moving forward. ABCD Initiative; Community Engagement; Project Timeliness; Subrecipient Monitoring. Building Better Neighborhoods 2017/18 Annual rection Plan Building Better Neighborhoods Draft Annual Action Plan. 30 Day Public Review and Comment Period — April 3. Public Hearing — May 3. Final Action Plan Document. 30 Day Public Review and Comment Period — May 8. Public Hearing — June 7. Submittal to HUD by June 26th. Questions or Comments?