HomeMy WebLinkAboutAgenda Report - September 20, 2017 I-01CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA ITEM
T -I
AGENDA TITLE: Adopt Resolution Approving Amendments to the Job Specification and Salary
Adjustment for the Position of Risk Manager and Delete One Management Analyst
Position and Add One Risk Manager Position in the City Attorney's Office
MEETING DATE: September 20, 2017
SUBMITTED BY: Human Resources Manager
RECOMMENDED ACTION
Adopt resolution approving amendments to the job specification and
salary adjustment for the position of Risk Manager and delete one
Management Analyst position and add one Risk Manager position in
the City Attorney's Office.
BACKGROUND INFORMATION: For the past several years, the worker's compensation and general
liability duties have been performed by a Management Analyst;
under the direction of the Deputy City Manager. Recently, the
oversight of the City's worker's compensation and general liability
programs were transferred from Internal Services Department to the City Attorney's Office and the
Management Analyst now reports to the City Attorney.
With the recent retirement of the Management Analyst, the City Attorney has been evaluating the
programs, duties, and responsibilities being performed and is requesting to add one Risk Manager
position and delete one Management Analyst position, to update the Risk Manager job description and to
adjust the salary commensurate with the proposed job duties and increased management
responsibilities.
The City Attorney desires to hire a Risk Manager that will administer and manage the various programs
such as worker's compensation, general liability, insurance, claims and safety, and who will work under
minimal administrative direction. Additionally, the Risk Manager will be required to actively engage City
partners and is expected to hold a Board Level position to represent the City with our Joint Powers
Authorities for worker's compensation and general liability. The proposed amendments to the job
specification include higher level management responsibilities and additional certifications in the field of
risk management and disability management.
The salary for the Risk Manager position has remained the same for the last eight years. The proposed
salary is $95,937.61 to $116,612.82, equivalent to division management positions within the Internal
Services Department. The Risk Manager is an unrepresented/confidential position.
Staff recommends Council approve the proposed amendments to the job description and salary range for
the position of Risk Manager.
FISCAL IMPACT:
The annual increase from this action is estimated not to exceed $19,000
based on the top step of the new salary range. Actual increase in
expenditures in FY 2017/18 above the budget will be absorbed within the
APPROVED:
Step en Schwer, City Manager
existing budget authority. The recommended action creates an on-going
obligation to operating funds the Risk Manager supports. In FY 2017/18,
55 percent of Risk costs were born by the General Fund. It is anticipated
that in future years the General Fund will bear a similar percentage of cost.
FUNDING AVAILABLE Increased expenses will be absorbed within existing General Fund
appropriations authority in FY 2017/18 and will be added in full to future
year budgets.
,iii
Adele Post, Human Resources Manager
,A,-- )6, ,i,
Andrew Keys, Deputy CS'y Manager/Internal Services Director
CITY OF LODI January 3, 2000
Amended September 2017
RISK MANAGER
Job descriptions are intended to present a broad and general range of duties which
includes, purpose, responsibilities, and scope of work. Job descriptions are not
intended to reflect all duties performed within the job.
DEFINITION:
Under administrative direction of the City's Attorney, managesTo manage, directs, and
coordinates the activities of the City's comprehensive risk management program
including management of self-insured workers' compensation, general liability and
property insurance programs;, collision; manages the general liability claims program;
manages and administers the City's employee safety program; and unemployment
insurance compeisation programs; employee benefits and retirement plan;to
coordinates program activities with other divisions and departments; provides guidance
on contractual risk avoidance and risk transfer; provides highly complex staff assistance
to the City Attorney and/or the Human Resources Manager; assist the Human
Resources Director in other aspects of human resource developmcnt such as
compensation, classification, policies and procedures, labor relations, and training;
performs related work as assigned.
Risk Services is a division of the Office of the City Attorney.
SUPERVISION EXERCISED AND RECEIVED:
Receives administrativegeneral direction from the City Attorneythe Human Resourccs
Director. May exercise direct supervision over professional, technical, and clerical staff.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to the following:
Supervise and participate in the administration ofManage and administer the City's
general liability, workers' compensation, property damage, vehicular physical damage,
catastrophe insurance, transit insurance, loss recovery, cyber and crime insurance
programs;
Direct, oversee, and participate in the development of the Ddivision's work plan and
Division budget; provide direction, training and evaluation to Division staff; participate in
hiring, discipline, and performance appraisals;
Plan, develop, and review the City-wide risk administration and loss control programs
and policies; ensure conformance of program to established standards; recommend
FLSA Status -Exempt
CITY OF LODI
Risk Manager
Page 2 of 5
policies to reduce risk, conserve liability reserves, and provide for open case liability
reserves;
Ensure State compliance of the City's workers' compensation program with applicable
laws and regulations; establish charge -back rates for City departments;
Supervise and conduct audits of invoices for annual program deposits and authorizes
payments; solicit bids from brokers for insurance coverages for forms of coverage as
deemed necessary;
health insurance programs, state unemployment insurance, disability insurance,
Coordinate programs with Human Resources, including return to work, modified work,
participate in the Interactive Process for reasonable accommodation, and Industrial
Disability Retirement (IDR) for safety personnel;
Plan and coordinate the workers' compensation program, including liaison work
between City departments, third party administrators, employees, and service
providersi;
nNegotiate adjustments and settlements of uninsured losses and insured losses
involving damages to City and/or private property;
Represents the City's interest on risk management boards, authorities, in court, or
whatever appropriate;City on boards of joint powers authorities for workers'
compensation (LAWCX) and general liability (CJPRMA); Attends and participates in
professional group meetings; maintains awareness of new trends and developments in
the field of workers compensation and general liability; incorporates new developments
as appropriate;
Represent the City in small claims court actions;
AAnalyze trends in liability coverages and case law;
mMake recommendations for insurance coverage, purchase, and
contracts and agreements relating to required certificates of insurance;
Ssupervise and investigate claims; directs andmanage the general
program; assists in preparing cases for litigation;
cost; reviews
liability claims
Review and approve insurance certificates and endorsements for all contracts;
CITY OF LODI
Risk Manager
Page 3 of 5
Acts as Safety Officer for the City, manage and administer the City's safety program,
including the Injury Illness and Prevention Program (IIPP; conducts inspections and
training to ensurecncuring compliance with CAL -OSHA regulations; coordinate and
respond to safety audits and investigations; provide safety-related training to City
employees;
Oversee and maintain the City's drug and alcohol testing program in accordance with
state and federal laws and regulations;
GConduct surveys and provide written and oral reports on human resource risk, safety
or workers compensation issues;
Perform related duties as required.
MINIMUM QUALIFICATIONS:
Knowledge of:
Organizational and management practices as applied to the analysis and evaluation of
programs, policies, and operational needs;
Liability and employee benefits insurance coverages;
Principles, practices, and techniques of establishing, maintaining, and modifying a
comprehensive risk management program;
The records and reports necessary in the insurance and claims field;
Workers' compensation law and claims adjustment administration;
Records and--pred-uces relating to cCourt actions on insurance and related legal
matters;
Principles and practices of budget preparation and administration;
Principles and practices of organization, administration, and personnel management.
Ability to:
Plan, organize, and develop risk management and loss prevention programs;
Develop, implement and coordinate effective programs for safety and training;
CITY OF LODI
Risk Manager
Page 4 of 5
Analyze and interpret a variety of complex insurance, medical, and legal documents;
Prepare clear and concise reports;
Perceive and analyze problems correctly and take effective correction action;
Communicate clearly and concisely, both orally and in writing;
Establish and maintain cooperative working relationships with those contacted in the
course of work.
EDUCATION AND EXPERIENCE:
Any combination equivalent to experience and education that would likely provide the
required knowledge's and abilities would be qualifying. A typical combination is:
Education:
Equivalent to a Bachelor's degree from an accredited college or university with major
coursework in business or public administration or a related field.
Experience:
1 ThrccSix years of increasingly responsible administrative experience in industrial
safety, risk management, loss prevention, or municipal/corporate insurance
1 administration. Experience working for a public agency is highly desirable.
LICENSES AND CERTIFICATES:
Possession of an appropriate, valid Driver's License from the California Department of
Motor Vehicles.
Possession of an Associate in Risk Management (ARM) certificate or Associate in Risk
Management for Public Entities (ARM/P) and/or Possession of a Certified Professional
in Disability Management (CPDM) is highly desirable.
Work/Environmental Conditions:
Work is generally performed in an office setting with occasional site inspections.
CITY OF LODI
Risk Manager
Page 5 of 5
Position duties may require maintaining physical conditions necessary for sitting for
prolonged periods of time; traveling to and from sites; attending meetings (including late
evenings); talk or hear, in person and by telephone; and using personal computers, cell
phones and/or hand held electronic devices.
*FLSA Status: EXEMPT
RESOLUTION NO. 2017-185
A RESOLUTION OF THE LODI CITY COUNCIL
APPROVING AMENDMENTS TO THE CLASSIFICATION,
JOB DESCRIPTION, AND SALARY RANGE OF
RISK MANAGER AND DELETING ONE MANAGEMENT
ANALYST POSITION AND ADDING ONE RISK MANAGER
POSITION WITHIN THE CITY ATTORNEY'S DEPARTMENT
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve amendments to the classification and job description for the position of
Risk Manager, attached hereto as Exhibit A; and
BE IT FURTHER RESOLVED that the salary range for Risk Manager is hereby
approved and shall be as follows:
Classification
Step 0
Step 1
Risk Manager
$7994.80
Step 2
Step 3
Step 4
$8394.54 $8814.27
$9254.98
$9717.74
BE IT FURTHER RESOLVED that the Lodi City Council does hereby approve
adding one Risk Manager position and deleting one Management Analyst position within
the City Attorney's Department.
Dated: September 20, 2017
I hereby certify that Resolution No. 2017-185 was passed and adopted by the
Lodi City Council in a regular meeting held September 20, 2017 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Nakanishi, and Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Johnson and Mounce
ABSTAIN: COUNCIL MEMBERS — None
2017-185
—111, -CAAtCdtZe
1FER . FERRAI
itOOLO
y Clerk
EXHIBIT A
CITY OF LODI January 3, 2000
Amended July 2017
RISK MANAGER
Job descriptions are intended to present a broad and general range of duties
which includes, purpose, responsibilities, and scope of work. Job descriptions
are not intended to reflect all duties performed within the job.
DEFINITION:
Under administrative direction of the City's Attorney, manages, directs, and
coordinates the activities of the City's comprehensive risk management program
including management of self-insured workers' compensation, general liability
and property insurance programs; manages the general liability claims program;
manages and administers the City's employee safety program; and coordinates
program activities with other divisions and departments; provides guidance on
contractual risk avoidance and risk transfer; provides highly complex staff
assistance to the City Attorney and/or the Human Resources Manager; performs
related work as assigned.
Risk Services is a division of the Office of the City Attorney.
SUPERVISION EXERCISED AND RECEIVED:
Receives administrative direction from the City Attorney. May exercise direct
supervision over professional, technical, and clerical staff.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to the following:
Manage and administer the City's general liability, workers' compensation,
property damage, vehicular physical damage, catastrophe insurance, transit
insurance, loss recovery, cyber and crime insurance programs;
Direct, oversee, and participate in the development of the Division's work plan
and Division budget; provide direction, training and evaluation to Division staff;
participate in hiring, discipline, and performance appraisals;
Plan, develop, and review the City-wide risk administration and loss control
programs and policies; ensure conformance of program to established
standards; recommend policies to reduce risk, conserve liability reserves, and
provide for open case liability reserves;
EXHIBIT A
Ensure compliance of the City's workers' compensation program with applicable
laws and regulations; establish charge -back rates for City departments;
Supervise and conduct audits of invoices for annual program deposits and
authorizes payments; solicit bids from brokers for insurance coverages for forms
of coverage as deemed necessary;
Coordinate programs with Human Resources, including return to work, modified
work, participate in the Interactive Process for reasonable accommodation, and
Industrial Disability Retirement (IDR) for safety personnel;
Plan and coordinate the workers' compensation program, including liaison work
between City departments, third party administrators, employees, and service
providers;
Negotiate adjustments and settlements of uninsured losses and insured losses
involving damages to City and/or private property;
Represent the City on boards of joint powers authorities for workers'
compensation (LAWCX) and general liability (CJPRMA); Attends and
participates in professional group meetings; maintains awareness of new trends
and developments in the field of workers compensation and general liability;
incorporates new developments as appropriate;
Represent the City in small claims court actions;
Analyze trends in liability coverages and case law; make recommendations for
insurance coverage, purchase, and cost; review contracts and agreements
relating to required certificates of insurance; supervise and investigate claims;
manage the general liability claims program; assists in preparing cases for
litigation;
Review and approve insurance certificates and endorsements for all contracts;
Act as Safety Officer for the City, manage and administer the City's safety
program, including the Injury Illness and Prevention Program (IIPP; conduct
inspections and training to ensure compliance with CAL -OSHA regulations;
coordinate and respond to safety audits and investigations; provide safety-
related training to City employees;
Oversee and maintain the City's drug and alcohol testing program in accordance
with state and federal laws and regulations; Conduct surveys and provide written
and oral reports on risk, safety or workers compensation issues;
Perform related duties as required.
EXHIBIT A
MINIMUM QUALIFICATIONS:
Knowledge of:
Organizational and management practices as applied to the analysis and
evaluation of programs, policies, and operational needs;
Liability and employee benefits insurance coverages;
Principles, practices, and techniques of establishing, maintaining, and modifying
a comprehensive risk management program;
The records and reports necessary in the insurance and claims field;
Workers' compensation law and claims adjustment administration;
Court actions on insurance and related legal matters;
Principles and practices of budget preparation and administration;
Principles and practices of organization, administration, and personnel
management.
Ability to:
Plan, organize, and develop risk management and loss prevention programs;
Develop, implement and coordinate effective programs for safety and training;
Analyze and interpret a variety of complex insurance, medical, and legal
documents;
Prepare clear and concise reports;
Perceive and analyze problems correctly and take effective correction action;
Communicate clearly and concisely, both orally and in writing;
Establish and maintain cooperative working relationships with those contacted in
the course of work.
EDUCATION AND EXPERIENCE:
Any combination equivalent to experience and education that would likely
provide the required knowledge's and abilities would be qualifying. A typical
combination is:
EXHIBIT A
Education:
Equivalent to a Bachelor's degree from an accredited college or university with
major coursework in business or public administration or a related field.
Experience:
Six years of increasingly responsible administrative experience in industrial
safety, risk management, loss prevention, or municipal/corporate insurance
administration. Experience working for a public agency is highly desirable.
LICENSES AND CERTIFICATES:
Possession of an appropriate, valid Driver's License from the California
Department of Motor Vehicles.
Possession of an Associate in Risk Management (ARM) certificate or Associate
in Risk Management for Public Entities (ARM/P) and/or Possession of a Certified
Professional in Disability Management (CPDM) is highly desirable.
Work/Environmental Conditions:
Work is generally performed in an office setting with occasional site inspections.
Position duties may require maintaining physical conditions necessary for sitting
for prolonged periods of time; traveling to and from sites; attending meetings
(including late evenings); talk or hear, in person and by telephone; and using
personal computers, cell phones and/or hand held electronic devices.
*FLSA Status: EXEMPT