HomeMy WebLinkAboutAgenda Report - July 19, 2017 C-06CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
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AGENDA TITLE: Accept Improvements Under Contract for 2017 Finance Parking Lot Resurfacing
Project
MEETING DATE: July 19, 2017
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Accept improvements under contract for 2017 Finance Parking Lot
Improvements.
BACKGROUND INFORMATION: In 1966, the parking lot improvements to the west of the Public Safety
Building were constructed, providing 53 parking stalls for City and
public use. In 2013, the City Hall Annex was remodeled, which
triggered the construction of an Americans with Disabilities Act (ADA) accessible ramp and the conversion
of two standard parking stalls to ADA -compliant parking stalls. Over 51 years, this parking lot suffered
from fatigue and cracking, and developed potholes due to age, use, and inadequate drainage.
This project consisted of removing and replacing broken curbing and asphalt paving and installing storm
drainage improvements. The Finance Parking Lot now has 54 total parking stalls including the existing
ADA -compliant parking stalls constructed in 2013, one electric vehicle stall, and two motorcycle stalls.
The contract was awarded to Tom Mayo Construction, Inc., of Stockton, in the amount of $147,883, on April
19, 2017. The contract has been completed in substantial conformance with the plans and specifications
approved by City Council.
The contract completion date was June 14, 2017, and the actual completion date was June 16, 2017. The
difference between the contract completion date and the actual completion date was due to additional work
requested by the City and the repair of damaged irrigation control lines. The damaged irrigation control
lines were direct buried, not protected in conduit, and broken despite careful probing by the contractor
during excavation operations. The final contract price was $154,155.09. The difference between the
contract amount and the final contract price is due to the repair of the irrigation control lines and changes
requested by the City due to unforeseeable underground conditions. Before and after photos of the parking
lot are shown in Exhibit A.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors that
the project is complete and begins their 30 -day period to file a stop notice requiring the City to withhold
payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: The project will have a minimal impact on total maintenance costs, but reduce
the City's exposure to claims related to the current conditions.
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APPROVED: •r ai /Alt
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K:\WP\PROJECTS MISC\2017 Finance Parking Lot Improvements\CAccept.doc 7/5/17
Accept Improvements Under Contract for 2017 Finance Parking Lot Resurfacing Project
July 19, 2017
Page 2
FUNDING AVAILABLE. This project was funded by Fiscal Year 2017/18 General Fund Capital
(43199000.77020) and Street Fund Capital (30099000.77020).
Charles E. Swimley, Jr.
Public Works Director
Prepared by Jimi Billigmeier, Associate Civil Engineer
CES/JB/tdb
Attachment
cc: Engineering Tech II, J. Pizzo
Tom Mayo Construction, Inc.
K:\WP\PROJECTS\MISC\2017 Finance Parking Lot Improvements\CAccept.doc 7/5/2017
EXHIBIT A
Finance Parking Lot Improvements
310 West Elm Street
BEFORE
AFTER
CITY COUNCIL
DOUG KUEHNE, Mayor
ALAN NAKANISHI,
Mayor Pro Tempore
MARK CHANDLER
BOB JOHNSON
JOANNE MOUNCE
CITY OF LODI
CITY HALL, 221 WEST PINE STREET
P O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706 / FAX (209) 333-6710
EMAIL: pwdept@lodi.gov
www.lodi.gcv
July 14, 2017
Tom Mayo Construction, Inc.
4735 East Fremont Street
Stockton, CA 95215
STEPHEN SCHWABAUER
City Manager
JENNIFER M. FERRAIOLO
City Clerk
JANICE D. MAGDICH
City Attorney
CHARLES E. SWIMLEY, JR.
Public Works Director
SUBJECT: Accept Improvements Under Contract for 2017 Finance Parking Lot
Resurfacing Project
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, July 19, 2017. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Jennifer M. Ferraiolo, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call Jimi Billigmeier at (209) 333-
6706.
Charles E. Swimley, Jr.
Public Works Director
CES/tdb
Enclosure
cc: City Clerk