HomeMy WebLinkAboutAgenda Report - July 19, 2017 C-04TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C-4
AGENDA TITLE: Adopt Resolution Awarding Contract for Lodi Public Library Teen Scene Project to
Diede Construction, Inc., of Woodbridge ($830,000), Accepting Donation from the
Library Foundation ($260,000), Accepting Donation from Library Trustees
($100,000), and Appropriating Funds ($927,000)
MEETING DATE: July 19, 2017
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for Lodi Public Library Teen
Scene Project to Diede Construction, Inc., of Woodbridge, in the
amount of $830,000, accepting donation from the Library
Foundation in the amount of $260,000, accepting donation from the Library Trustees in the amount of
$100,000, and appropriating funds in the amount of $927,000.
BACKGROUND INFORMATION: The Lodi Library Board has been systematically renovating the Lodi
Public Library over the past several years. This phase of the
renovations process involves the northerly portion of the building
that is currently an open area of the Library.
The Teen Scene Project will renovate 1,800 square feet of library space to create a media room with
televisions, surround sound, and game consoles; two study rooms, two group (four -person) computer
stations, a comprehensive "homework help center," and an 800 -square -foot patio renovation. A drawing
of the project floor plan is shown in Exhibit A.
There is a significant difference between the engineer's estimate ($498,000) prepared by the City's
consultant, and the low bid ($830,000) submitted by Diede Construction, Inc. The engineer's estimate
was based on an original design that did not include higher than anticipated costs associated with the
media room construction, modifications required to accommodate the existing generator, nor the current
market forces that are responsible for today's escalating construction costs.
Since the bids were received on March 23, 2017, staff has been working with both WMB Architects, Inc.
and Diede Construction, Inc. to identify potential project cost reduction opportunities. This effort is
expected to yield project savings of approximately $40,000. This savings will be accounted for by
change order upon execution of the contract, if this Council action is approved.
Plans and specifications for this project were approved on February 15, 2017. The City received the
following two bids for this project on March 23, 2017. Project completion is expected in the winter of
2017.
Bidder
Engineer's Estimate
Diede Construction, Inc.
CNW Construction, Inc.
Location
Woodbridge
Rescue
111. x,01
APPROVED: 111011 ejlk
e • - n Sc "! - uer, City Manager
K:\WP\PROJECTSWIISC\LIBRARY\Teen Scene Remodel Project\CAward LTS.doc 7/6/17
Bid
$ 498,000.00
$ 830,000.00
$ 884,000.00
Adopt Resolution Awarding Contract for Lodi Public Library Teen Scene Project to Diede Construction, Inc., of Woodbridge ($830,000), Accepting Donation from the
Library Foundation ($260,000), Accepting Donation from Library Trustees ($100,000), and Appropriating Funds ($927,000)
July 19, 2017
Page 2
The estimated total project budget is provided in the table below:
Budget Item
Budget
Construction
Construction Contract
$830,000
Project Management (City Staff)
$7,000
Copy/Shipping Expenses Estimate
$1,000
Testing & Inspection Estimate
$5,000
Construction Total
$843,000
Contingency 10% +/- of Project Estimate
$84,000
Project Total Budget
$927,000
FISCAL IMPACT: Not applicable.
FUNDING AVAILABLE: The total estimated project cost of $927,000 includes allowances above the
construction contract for contingencies to address unforeseen conditions,
construction administration, materials testing, and staff costs. Funding
sources for this project are outlined below:
Library Foundation (Donation) $260,000
Library Trustees (Donation) $100,000
Digital Infrastructure and Video Competition (DIVCA) $230,000
Library Capital $337,000
TOTAL: $927,000
Requested Appropriations:
DIVCA — 10095000.77020
Library Capital — 41099000.77020
0/11-aft,‘7)
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Gary Wiman, Construction Project Manager
CES/GW/tdb
Attachments
cc: Library Services Director
$230,000
$697,000
$927,000
K:\WP\PROJECTS\MISC\LIBRARY\Teen Scene Remodel Project\CAward LTS.doc 7/6/17
ADMIN.
OFFICES
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City of Lodi Section 4
TEEN SCENE Contract
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to
as the "City," and DIEDE CONSTRUCTION, INC., a California corporation, herein referred to as the
"Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and
agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by this
reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Conditions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans (Drawings)
Specifications
Addenda
All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are
intended to cooperate so that any work called for in one and not mentioned in the other is to be
executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to
be made and performed by the City and under the condition expressed in the two bonds bearing even
date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost
and expense, to do all the work, furnish all labor and furnish all the materials except such as are
mentioned in the specifications to be furnished by the City, necessary to construct and complete in a
good workmanlike and substantial manner and to the satisfaction of the City the proposed
improvements as shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby
employ, the Contractor to provide all materials and services not supplied by the City and to do the
work according to the terms and conditions for the price herein, and hereby contracts to pay the same
as set forth in Clauses 65 and 66 General Conditions, in the manner and upon the conditions above set
forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns,
do hereby agree to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of
the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and
other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay,
CITY OF LODI PAGE 1
City of Lodi Section 4
TEEN SCENE Contract
apprenticeship or other training programs. The responsibility for compliance with these Labor Code
requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced in this
agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action
of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until its acceptance by the City, and for all risks of every description
connected with the work; also for all expenses incurred by or in consequence of the suspension or
discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of the Engineer
under them, to -wit:
Item Description Unit Total Price
A: AV Equipment & Installation Allowance Lump Sum $20,000.00
B: All work shown in the Library Teen Scene
Project Documents
Total Bid Items A and B:
Lump Sum $810,000.00
Lump Sum $830,000.00
(Written form) Eight hundred thirty thousand and 00/100 dollars
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of
Section 3700 of the Labor Code, which requires every employer to be insured against liability for
workers' compensation or to undertake self-insurance in accordance with the provisions of that code,
and I will comply with such provisions before commencing the performance of the work of this
contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be
any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this
instrument shall control and nothing herein shall be considered as an acceptance of the said terms of
said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines
and grades for the work as specified under the Special Provisions. All labor or materials not
mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the
work as outlined in the specifications.
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract and to diligently
prosecute to completion within 120 CALENDAR DAYS.
When signing this contract, the contractor agrees that the time of completion for this contract is
reasonable and the contractor agrees to pay the city liquidated damages of $500.00 per day for each
day the work is not completed beyond the time specified in the preceding paragraph. Liquidated
damages also apply to work related to the Chiller as per Section 013200 Contractor agrees that this
amount may be deducted from the amount due the contractor under the contract.
CITY OF LODI PAGE 2
City of Lodi Section 4
TEEN SCENE Contract
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date
written below.
CONTRACTOR: CITY OF LODI
By:
Stephen Schwabauer, City Manager
By: Date:
Attest:
Title
(CORPORATE SEAL)
Jennifer M. Ferraiolo, City Clerk
Approved as to form:
�� w�
ice D a—g—d i eh,'City Attorney
CITY OF LODI PAGE 3
RESOLUTION NO. 2017-128
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR THE LODI PUBLIC LIBRARY TEEN SCENE PROJECT
TO DIEDE CONSTRUCTION, INC., OF WOODBRIDGE; ACCEPTING
DONATIONS FROM THE LIBRARY FOUNDATION AND THE LIBRARY
BOARD OF TRUSTEES; AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on March 23, 2017, at
11:00 a.m., for the Lodi Public Library Teen Scene Project, described in the plans and
specifications therefore approved by the City Council on February 15, 2017; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Bid
Diede Construction, Inc. $ 830,000
CNW Construction, Inc. $ 884,000
WHEREAS, staff recommends that the City Council award the contract for the Lodi
Public Library Teen Scene Project to Diede Construction, Inc., of Woodbridge, in the amount of
$830,000; and
WHEREAS, staff further recommends that the City Council accept the donations of
$260,000 from the Library Foundation and $100,000 from the Library Board of Trustees for this
project; and
WHEREAS, staff recommends that the City Council appropriate funds in the amounts of
$230,000 from the fund balance of DIVCA (10095000.77020) and $697,000 from the fund
balance of Library Capital (41099000.77020) for Fiscal Year 2017/18.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the Lodi Public Library Teen Scene Project to Diede Construction, Inc., of
Woodbridge, California, in the amount of $830,000; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract on behalf of the City; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby accept the
donations of $260,000 from the Library Foundation and $100,000 from the Library Board of
Trustees for this project; and
BE IT FURTHER RESOLVED that the Lodi City Council does authorize an appropriation
of $927,000 for the Lodi Public Library Teen Scene Project, as set forth above.
Dated: July 19, 2017
I hereby certify that Resolution No. 2017-128 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 19, 2017 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce, Nakanishi, and
Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
(A,
'7J_4)
NNIFEFVVI. FERRAIOLO
ity Clerk
2017-128