HomeMy WebLinkAboutAgenda Report - July 19, 2017 C-03TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C-3
AGENDA TITLE: Adopt Resolution Awarding Contract for 2017-2019 Block Wall Repair Program to
John D. Wait Masonry, Inc., of Lodi ($45,530)
MEETING DATE: July 19, 2017
PREPARED BY: Public Works Director
RECOMMENDED ACTION:
Adopt resolution awarding contract for 2017-2019 Block Wall Repair
Program to John D. Wait Masonry, Inc., of Lodi, in the amount of
$45,530.
BACKGROUND INFORMATION: City block walls are occasionally damaged around town by vehicle
accidents or vandalism. In 2014, staff implemented the Fence
Repair Program in lieu of hiring a contractor on a case-by-case
basis to avoid time delays and minimize City liability. During 2014 and 2015, the Fence Repair Program
successfully repaired six wall segments in a timely manner. The contract was extended for two additional
years and three additional wall segments were repaired.
This project will allow the City to retain a contractor on an "as -needed basis" to quickly respond to any
necessary block wall repairs during the Fiscal Years 2017/18 and 2018/19. All improvements will include
other incidental and related work, all as specified in the specifications for the 2017-2019 Block Wall
Repair Program.
Plans and specifications for this project were approved on May 17, 2017. The City received the following
one bid for this project on June 7, 2017.
Bidder Location Bid
Engineer's Estimate $50,000.00
John D. Wait Masonry Inc. Lodi $45,530.00
Staff recommends awarding the contract for 2017-2019 Block Wall Repair Program to John D. Wait
Masonry, Inc., in the amount of $45,530.
FISCAL IMPACT:
The project will have a minimal impact on total maintenance cost but will
reduce the City's liability associated with the damaged walls by reducing
repair response times. This project will not impact the General Fund.
APPROVED:
en c
K:\WP\PROJECTS\STREETS\2017-2019 Block Wall Repair Program\CAward.doc
City Manager
7/1 0/1 7
Adopt Resolution Awarding Contract for 2017-2019 Block Wall Repair Program to John D. Wait Masonry, Inc., of Lodi ($45,530)
July 19, 2017
Page 2
FUNDING AVAILABLE: Budgeted Fiscal Year 2017/18:
Measure K (30399000.77020) $25,000
Funding will be budgeted in Fiscal Years 2017/18 and 2018/19.
Andrew Keys
Deputy City Manager/Internal Services Director
Charles E. Swimley, Jr.
Public Works Director
Prepared by Jinni Billigmeier, Associate Civil Engineer
CES/JB/tdb
Attachment
cc: Utility Manager
Public Works System Analyst, Yadav
K:\WP\PROJECTS\STREETS\2017-2019 Block Wall Repair Program\CAward.doc 7/10/17
2017-2019 BLOCK WALL REPAIR PROGRAM CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and JOHN D. WAIT MASONRY, INC., a California corporation,
herein referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated
herein by this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract
Documents," are intended to cooperate so that any work called for in one and not
mentioned in the other is to be executed the same as if mentioned in all said
documents.
ARTICLE 1 - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in
the two bonds bearing even date with these presents and hereunto annexed, the
Contractor agrees with the City, at Contractor's cost and expense, to do all the work and
furnish all the materials except such as are mentioned in the specifications to be
furnished by the City, necessary to construct and complete in a good workmanlike and
substantial manner and to the satisfaction of the City the proposed improvements as
shown and described in the Contract Documents which are hereby made a part of the
Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and
does hereby employ, the Contractor to provide all materials and services not supplied by
the City and to do the work according to the terms and conditions for the price herein,
and hereby contracts to pay the same as set forth in Section 5.600, "Measurement,
Acceptance and Payment," of the General Provisions, in the manner and upon the
conditions above set forth; and the said parties for themselves, their heirs, executors,
administrators, successors and assigns, do hereby agree to the full performance of the
covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7,
Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the
CONTRACT doc
4.1
06/07/17
general prevailing wage rate and other employer payments for health and welfare,
pension, vacation, travel time, and subsistence pay, apprenticeship or other training
programs. The responsibility for compliance with these Labor Code requirements is on
the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as
full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this agreement; also for all loss or damage arising out of the nature of
the work aforesaid or from the action of the elements, or from any unforeseen difficulties
or obstructions which may arise or be encountered in the prosecution of the work until
its acceptance by the City, and for all risks of every description connected with the work;
also for all expenses incurred by or in consequence of the suspension or discontinuance
of work and for well and faithfully completing the work, and the whole thereof, in the
manner and according to the Plans and Contract Documents and the requirements of
the Engineer under them, to -wit:
Perform the work necessary to remove and replace damaged block walls at various
locations throughout the City, and other incidental and related work, all as described in
the specifications for this project. This is a 2 -year unit price bid that will be divided into
work orders based on the type and locations where block walls become damaged.
See Section 6-07 "Description of Bid Items" for additional information.
CONTRACT ITEMS
Item
Description
Unit
Qty
2
Unit Price
Total Price
1
Annual Bond and Insurance
YEAR
$ 1,500.00
$ 3,000.00
2
Grape Stake Pilaster Replacement
LF
6
$1,280.00
$7,680.00
3
Reconstruct 6' Block Wall
LF
20
$360.00
$7,200.00
4
Reconstruct 6' In -Wall Pilaster and
Footing
EA
2
$1,240.00
$2,480.00
5
Reconstruct 8'8" Block Wall
LF
20
$515.00
$10,300.00
6
Reconstruct 8'8" In -Wall Pilaster and
Footing
EA
3
$1,790.00
$5,370.00
7
Small Project Move -In Cost (Projects <
$1,000)
EA
9
$500.00
$4,500.00
8
Misc. Wall Allowance (Only with City
Authorization)
LS
1
$ 5,000.00
$ 5,000.00
TOTAL $45,530.00
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be
insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and I will comply with such provisions
before commencing the performance of the work of this contract.
CONTRACT doc
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06/07/17
ARTICLE VI - It is further expressly, agreed by and between the parties hereto that,
should there be any conflict between the terms of this instrument and the Bid Proposal
of the Contractor, then this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All
labor or materials not mentioned specifically as being done by the City will be supplied
by the Contractor to accomplish the work as outlined in the specifications.
ARTICLE VIII - The length of the contract will be twenty-four (24) months, starting July
1, 2017 and ending June 30, 2019. The contract may be extended if agreed upon by the
Contractor and the City.
ARTICLE IX - State of California Senate Bill 854 requires the following:
• No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5 [with limited exceptions from this requirement for bid
purposes only under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a
public works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME
OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE
CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET
FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR
AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE
CONTRACTOR UNDER THE CONTRACT.
CONTRACT doc
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06/07/17
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands
the year and date written below.
CONTRACTOR: CITY OF LODI, a municipal corporation
By:
STEPHEN SCHWABAUER
City Manager
By Date:
Attest:
Title
JENNIFER M. FERRAIOLO
City Clerk
(CORPORATE SEAL) Approved As To Form:
CONTRACT doc
JANICE D. MAGDICH
City Attorney
4.4
06/07/17
RESOLUTION NO. 2017-127
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE CONTRACT FOR 2017-2019 BLOCK WALL REPAIR
PROGRAM TO JOHN D. WAIT MASONRY, INC., OF LODI
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on June 7, 2017, at
11:00 a.m., for the 2017-2019 Block Wall Repair Program, described in the plans and
specifications therefore approved by the City Council on May 17, 2017; and
WHEREAS, said bid has been checked and tabulated and a report thereof filed with the
City Manager as follows:
Bidder
John D. Wait Masonry, Inc.
Bid
$45,530
WHEREAS, staff recommends that the City Council award the contract for the
2017-2019 Block Wall Repair Program to John D. Wait Masonry, Inc., in the amount of $45,530.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for 2017-2019 Block Wall Repair Program to John D. Wait Masonry, Inc., of Lodi,
California, in the amount of $45,530; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract on behalf of the City.
Dated: July 19, 2017
I hereby certify that Resolution No. 2017-127 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 19, 2017 by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce, Nakanishi, and
Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
-1111
NIFER`M. FERRAIOLO
ty Clerk �
2017-127