HomeMy WebLinkAboutAgenda Report - September 6, 2017 C-20CITY OF LODI
COUNCIL COMMUNICATION
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AGENDA ITEM
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AGENDA TITLE: Approve Response to 2016/17 San Joaquin County Civil Grand Jury
Report Regarding Property Rooms, Missing or Messy, Case No. 0316
MEETING DATE: August 16, 2017
PREPARED BY: Chief of Police
RECOMMENDED ACTION
Approve response to 2016/17 San Joaquin County Grand
Jury report regarding countywide property rooms, Missing
or Messy, case no. 0316.
BACKGROUND INFORMATION: The San Joaquin County Grand Jury report reviewed 11
county law enforcement agencies' property rooms to
determine compliance with their own policies and
procedures along with the recommended policies and best practices of California Peace Officer
Standards and Training (POST) and Lexipol within San Joaquin County. The 2016/17 Grand
Jury made three findings and three recommendations that impact the Lodi Police Department's
property room. The City of Lodi has 90 days to respond to the findings and recommendations.
The deadline for the response is September 18, 2017 and requires Council approval. The
attached letter responds to the Grand Jury's findings and recommendations.
FISCAL IMPACT:
Attachment
None.
AR c RI
Tod atterson
Ch -f of Police
CITY COUNCIL
DOUG KUEHNE, Mayor
ALAN NAKANISHI,
Mayor Pro Tempore
MARK CHANDLER
BOB JOHNSON
JOANNE MOUNCE
CITY OF LODI
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6702 / FAX (209) 333-6807
www.lodi.gov cityclerk(a�lodi.gov
August 17, 2017
The Honorable Jose L. Alva
Presiding Judge of the San Joaquin County Superior Court
180 E. Weber Avenue Suite #1306J
Stockton, CA 95202
STEPHEN SCHWABAUER
City Manager
JENNIFER M. FERRAIOLO
City Clerk
JANICE D. MAGDICH
City Attorney
Re: Response to the San Joaquin County Civil Grand Jury Report titled "San Joaquin
County Property Rooms Missing or Messy 2016-2017 Case No. 0316"
Dear Members of the Grand Jury and Honorable Presiding Judge Alva,
The City Council of Lodi is in receipt of the San Joaquin County Grand Jury's report
entitled "San Joaquin County Property Rooms Missing or Messy 2016-2017 Case
No. 0316" (the Report). The Report sets out findings and recommendations following the
Grand Jury's review of 11 County law enforcement agency property rooms, including the
City of Lodi, to determine compliance with internal policies and procedures and the
recommended best practices of California Peace Officer Standards and Training (POST)
and Lexipol. Thank you for the time and effort that was dedicated to completing this
Report. We have reviewed the Report and have addressed the findings and
recommendations pertaining to the Lodi Police Department.
Findings pertaining to the Lodi Police Department:
General Finding. The Grand Jurors were not permitted to enter the property room,
citing "the chain of custody." The Lodi Police Department was the only agency to
refuse this access to the jurors.
Response: The City disagrees with this finding. The Lodi Police Department was
not the only department to restrict access into their property room. The Manteca
Police Department also restricted the Grand Jury from entering their property room.
Although the members of the Grand Jury were not allowed to physically enter the
Lodi Police Department (LPD) Property Room, all of the doors that access the
room were opened to allow members of the Grand Jury to readily look into the
room from different locations and ask questions. Only essential authorized
personnel are permitted to enter the LPD Property Room to assure the integrity of
the Department's Chain of Evidence as well as control evidence maintained by the
Department.
P:\Admin Docs\Council Communications\Council Connnunications\FY 17.18\09062017\Grand Jury Response\lGrandJury.doc
Lodi F1.1: Lodi does not perform annual audits and monthly inspections, as outlined in
the Lodi Police Department Manual 802.8 (a) and (c).
Response: The City disagrees with this finding. The Lodi Police Department
conducts yearly audits and quarterly inspections pursuant to Lodi Police
Department Policy 802.8 (Lexipol). The most recent yearly property room
inspection was completed on January 12, 2017 by Captain David Griffin. The last
three quarterly inspections were completed on September 1, 2016, January 2, 2017
and July 3, 2017, respectively, by Lieutenant Sierra Brucia. Copies of those
reports, with the exception of the July 3, 2017 report, were submitted to the Grand
Jury for review by Lieutenant Brucia prior to the completion of the Report.
Lodi F1.2: The property clerk and supervisors have not attended formal property and
evidence management training.
Response: Appropriate Lodi Police Department personnel are scheduled for
training as set forth below in the City's response to the Grand Jury's
recommendation (Lodi R1.2).
Lodi F1.3- Lodi does not have a safe to store currency and valuables. They are stored
inside the narcotics vault.
Response: The Lodi Police Department installed a safe for the storage of currency
and valuables inside of the narcotics vault in February 2017.
Recommendations pertaining to the Lodi Police Department:
Lodi R1.1- By December 31, 2017, develop, adopt and implement an audit and
inspection schedule, as outlined in the Lodi Police Department Policy Manual 802.8 (a)
and (c).
Response: The Lodi Police Department currently conducts yearly audits and
quarterly inspections pursuant to Lodi Police Department Policy 802.8 (Lexipol) -
Inspections of the Evidence Room. The most recent yearly property room
inspection was completed on January 12, 2017 by Captain David Griffin. The last
three quarterly inspections were completed on September 1, 2016, January 2, 2017
and July 3, 2017, respectively, by Lieutenant Sierra Brucia. Copies of those
reports, with the exception of the July 3, 2017 report, were submitted to the Grand
Jury for review by Lieutenant Brucia prior to the completion of the Report. No
further action is needed.
Lodi R1.2- By December 31, 2017, develop, adopt and implement a schedule for
training of property room staff at a POST course in property and evidence management.
Response: Technical Services Lieutenant Sierra Brucia, Dispatch Supervisor
P•\Admin Docs\Council Communications\Council Communications\FY 17.18\09062017\Grand Jury
Response\lGrandJury.doc
Teresa Fulwiler, and Property Officer Kim Vantassel have been scheduled for
POST Property Room Management training. Property Officer Kim Vantassel
completed the POST Evidence and Property Function Management course on
August 4, 2017. Technical Services Lieutenant Sierra Brucia and Dispatch
Supervisor Teresa Fulwiler are scheduled to attend the course in October 2017.
Lodi R1.3- By December 31, 2018, install a safe or vault for the storage of currency and
valuables booked into evidence.
Response: In February of 2017 a safe for the storage of cash and valuables was
installed inside the Lodi Police Department narcotics vault. No further action is
needed.
The Lodi City Council reviewed the Report and authorized the foregoing response at its
regular meeting on September 6, 2017.
Sincerely,
Doug Kuehne, Mayor, City of Lodi Date
cc: Chief Tod Patterson
P•\Admin Docs\Council Communications\Council Communications\FY 17.18\09062017\Grand Jury
Response\lGrandJury.doc
CITY COUNCIL
DOUG KUEHNE, Mayor
ALAN NAKANISHI,
Mayor Pro Tempore
MARK CHANDLER
BOB JOHNSON
JOANNE MOUNCE
CITY OF LODI
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6702 / FAX (209) 333-6807
www.lodi.gov cityclerk{5),lodi.gov
September 18, 2017
The Honorable Jose L. Alva
Presiding Judge of the San Joaquin County Superior Court
180 E. Weber Avenue Suite #1306J
Stockton, CA 95202
STEPHEN SCHWABAUER
City Manager
JENNIFER M. FERRAIOLO
City Clerk
JANICE D. MAGDICH
City Attorney
Re: Response to the San Joaquin County Civil Grand Jury Report titled "San Joaquin
County Property Rooms Missing or Messy 2016-2017 Case No. 0316"
Dear Members of the Grand Jury and Honorable Presiding Judge Alva,
The City Council of Lodi is in receipt of the San Joaquin County Grand Jury's report
entitled "San Joaquin County Property Rooms Missing or Messy 2016-2017 Case
No. 0316" (the Report). The Report sets out findings and recommendations following the
Grand Jury's review of 11 County law enforcement agency property rooms, including the
City of Lodi, to determine compliance with internal policies and procedures and the
recommended best practices of California Peace Officer Standards and Training (POST)
and Lexipol. Thank you for the time and effort that was dedicated to completing this
Report. We have reviewed the Report and have addressed the findings and
recommendations pertaining to the Lodi Police Department.
Findings pertaining to the Lodi Police Department:
General Finding. The Grand Jurors were not permitted to enter the property room,
citing "the chain of custody." The Lodi Police Department was the only agency to
refuse this access to the jurors.
Response: The City disagrees with this finding. The Lodi Police Department was
not the only department to restrict access into their property room. The Manteca
Police Department also restricted the Grand Jury from entering their property room.
Although the members of the Grand Jury were not allowed to physically enter the
Lodi Police Department (LPD) Property Room, all of the doors that access the
room were opened to allow members of the Grand Jury to readily look into the
room from different locations and ask questions. Only essential authorized
personnel are permitted to enter the LPD Property Room to assure the integrity of
the Department's Chain of Evidence as well as control evidence maintained by the
Department.
P:\Admin Docs\Council Communications\Council Communications\FY 17.18\09062017\Grand Jury Response\IGrandJury.doc
Lodi F1.1: Lodi does not perform annual audits and monthly inspections, as outlined in
the Lodi Police Department Manual 802.8 (a) and (c).
Response: The City disagrees with this finding. The Lodi Police Department
conducts yearly audits and quarterly inspections pursuant to Lodi Police
Department Policy 802.8 (Lexipol). The most recent yearly property room
inspection was completed on January 12, 2017 by Captain David Griffin. The last
three quarterly inspections were completed on September 1, 2016, January 2, 2017
and July 3, 2017, respectively, by Lieutenant Sierra Brucia. Copies of those
reports, with the exception of the July 3, 2017 report, were submitted to the Grand
Jury for review by Lieutenant Brucia prior to the completion of the Report.
Lodi F1.2: The property clerk and supervisors have not attended formal property and
evidence management training.
Response: Appropriate Lodi Police Department personnel are scheduled for
training as set forth below in the City's response to the Grand Jury's
recommendation (Lodi R1.2).
Lodi F1.3- Lodi does not have a safe to store currency and valuables. They are stored
inside the narcotics vault.
Response: The Lodi Police Department installed a safe for the storage of currency
and valuables inside of the narcotics vault in February 2017.
Recommendations pertaining to the Lodi Police Department:
Lodi R1.1- By December 31, 2017, develop, adopt and implement an audit and
inspection schedule, as outlined in the Lodi Police Department Policy Manual 802.8 (a)
and (c).
Response: The Lodi Police Department currently conducts yearly audits and
quarterly inspections pursuant to Lodi Police Department Policy 802.8 (Lexipol) -
Inspections of the Evidence Room. The most recent yearly property room
inspection was completed on January 12, 2017 by Captain David Griffin. The last
three quarterly inspections were completed on September 1, 2016, January 2, 2017
and July 3, 2017, respectively, by Lieutenant Sierra Brucia. Copies of those
reports, with the exception of the July 3, 2017 report, were submitted to the Grand
Jury for review by Lieutenant Brucia prior to the completion of the Report. No
further action is needed.
Lodi R1.2- By December 31, 2017, develop, adopt and implement a schedule for
training of property room staff at a POST course in property and evidence management.
Response:, Technical Services Lieutenant Sierra Brucia, Dispatch Supervisor
P:\Admin Docs\Council Communications\Council Communications\FY 17.18\09062017\Grand Jury
Response\lGrandJury.doc
Teresa Fulwiler, and Property Officer Kim Vantassel have been scheduled for
POST Property Room Management training. Property Officer Kim Vantassel
completed the POST Evidence and Property Function Management course on
August 4, 2017. Technical Services Lieutenant Sierra Brucia and Dispatch
Supervisor Teresa Fulwiler are scheduled to attend the course in October 2017.
Lodi R1.3- By December 31, 2018, install a safe or vault for the storage of currency and
valuables booked into evidence.
Response: In February of 2017 a safe for the storage of cash and valuables was
installed inside the Lodi Police Department narcotics vault. No further action is
needed.
The Lodi City Council reviewed the Report and authorized the foregoing response at its
regular meeting on September 6, 2017.
Sincerely.
Doug Kue
Mayor, City of Lodi
cc: Chief od Patterson
978- )10/7
Date
P:\Admin Docs\Council Communications\Council Communications\FY 17.18\09062017\Grand Jury
Response\lGrandJury.doc