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HomeMy WebLinkAboutAgenda Report - September 6, 2017 C-12TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C- /2 AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Memorandum of Understanding for Downtown Parking Meter Pilot Study with Municipal Parking Services, Inc., of Minnetonka, Minn. MEETING DATE: PREPARED BY: September 6, 2017 Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Memorandum of Understanding for Downtown Parking Meter Pilot Study with Municipal Parking Services, Inc., of Minnetonka, Minn. BACKGROUND INFORMATION: Over the past several months, the Public Works Department has been working with the Downtown Business Alliance to address concerns about the utilization of the City's downtown parking facilities. Some of the concerns include business owners and employees parking in front of downtown businesses, parking violations, safety, walking too far, and a shortage of employee parking spaces. City staff has been addressing concerns by adding additional lighting and security services at the parking structure and initiating a downtown shuttle route focused on providing employees rides from the parking structure (where they can park at no charge) to their respective places of work. Parking meters have also been considered as an option to address not only the concerns noted above, but to also provide an opportunity to increase City revenue for downtown maintenance, repairs, and improvements. Modern parking meter systems offer many benefits that could incentivize business activity and add to the security and safety of the downtown core. At the July 11, 2017 Shirtsleeve Session, a representative from Municipal Parking Services, Inc. (MPS), provided a presentation on their Smart City Parking Platform (System) and the proposed pilot study. At no obligation to the City, MPS offers to install and operate four meters covering eight spaces on School Street, between Oak Street and Walnut Street, for a period of 30 days, unless otherwise extended by mutual agreement. The data collected will be used to demonstrate whether or not the system will be valuable to the City of Lodi. Feedback indicated Council generally supported moving forward with the pilot study. If approved, the pilot System is scheduled to be installed mid- to late -September 2017. FISCAL IMPACT: During the pilot period, 100 percent of all System revenue will go to the City of Lodi. If the City does not choose to move forward with implementing the System in the downtown area, MPS will remove the pilot system at no charge. FUNDING AVAILABLE: Not applicable. Charles E. Swimley, Jr. Public Works Director CES/CES/tdb cc: City Engineer/Deputy Public Works Director Paula Fernandez, Transportation Manager/Senior Transportation Engineer Downtown Business Alliance APPROVED: Schwa ' -'R"r City Manager K:\WP\COUNCIL\2017\CC Approve Downtown Parking Meter Pilot Agreement 090617.doc 8/28/2017 MEMORANDUM OF UNDERSTANDING FOR PILOT OF MPS PARKING PLATFORM AND STUDY OVERVIEW Municipal Parking Services, Inc., a Minnesota corporation ("MPS") and the City of Lodi, a California municipal corporation ("City"), wish to conduct a pilot demonstration of the MPS's Smart City Parking Platform, which includes a smart meter, mobile consumer wayfinding and payment app, cloud based parking data reporting and enhanced automated enforcement and optional public safety features. DURATION OF PILOT PROGRAM The Parties agree that the pilot program shall begin no later than September 11, 2017, or on a date, before or after, mutually agreed to by the Parties, and automatically expire 30 days after the actual Pilot meter deployment date. The Parties agree that the target date for the installation of meters is the week of September 11, 2017, or on a date, before or after, mutually agreed to by the Parties. BEFORE & AFTER TECHNOLOGY PILOT PERIOD Prior to the pilot, MPS and City will review available historical data on the total number of street parking spaces, payment compliance and the issuance of violations. At the commencement of the pilot. MPS will install the pilot meters at no cost to the City. During the pilot period, MPS will use the pilot meters to collect parking data. At the conclusion of the pilot, MPS will remove the pilot meters. After the meters have been removed, MPS will provide a summary and analysis of key parking variables including payment forms, space turnover, compliance and instances of overtime and non-payment of meters. It is the desire of all parties to have the pilot meters installed as soon as practical. The pilot period shall end thirty (30) days after the pilot meters are installed and functional unless otherwise extended by mutual written agreement of the City and MPS. NUMBER OF METERS During the pilot period, MPS agrees to install and operate 4 meters covering 8 spaces on School Street, between West Oak Street and West Walnut Street, or in a location mutually agreed upon between the Parties, including a possible second pilot location at Lodi Lake Park. 1 INTEGRATION To avoid delays in deploying the pilot meters and to demonstrate full capabilities of the MPS platform, there will be no integration with any back -end parking -related applications currently utilized by the City. PAYMENT PROCESSING & COIN COLLECTION MPS will provide all credit card payment processing of paid parking sessions at MPS pilot meters during the pilot period and make payments to the City at the end of the pilot period. City will be responsible for coin collection and basic maintenance and troubleshooting (e.g. clearing coin jams). MPS is affirms that it is PCI compliant and certified. SERVICES & TRAINING MPS will service the Smart City Parking Platform during the pilot and provide training in basic maintenance training to City enforcement, collections and maintenance personnel. ECONOMIC TERMS DURING PILOT AND POST -PILOT STAGE (a) Parking Fees and Fines During Pilot. All (100%) of verified parking fees and fines ("System Revenue") will accrue to the account of the City. (b) Costs of installation. MPS shall pay for all costs associated with the pilot. MPS will procure licensed and properly insured contractors who will name the City as an additional insured party by policy endorsement on all policies of liability insurance, obtain all permits for and commence and complete the installation of the pilot meters in coordination with City. The City will designate a contact person with whom MPS will coordinate the installation of pilot meters. MPS will be responsible for training appropriate City personnel in the use of the meters, collecting coins from the meters, etc. MPS agrees to pay all costs for equipment, software, and installation; power/data connections; credit card and other costs for processing, data hosting, and violation reporting during pilot. MISCELLANEOUS (a) Any amendments or modifications to this MOU will not be effective unless contained in a writing signed by both Parties. (b) This MOU shall be interpreted and construed under the laws of the State of California. The forum for any dispute arising out of this Agreement shall be the courts in San Joaquin County. 2 (c) The parties signing this MOU acknowledge that they are authorized to enter into this MOU on behalf of the party they purport to represent. IN WITNESS WHEREOF, this Agreement has been entered into as of the Effective Date as written above. MUNICIPAL PARKING SERVICES, INC. CITY OF LODI, a California municipal corporation By: By: Robert Matthews Its: Vice President of Sales Its: Date: Date: 3 Approved no to form City Attorney (Y Y i RESOLUTION NO. 2017-176 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING FOR DOWNTOWN PARKING METER PILOT STUDY WITH MUNICIPAL PARKING SERVICES, INC., OF MINNETONKA, MINNESOTA WHEREAS, over the past several months, the Public Works Department has been working with the Downtown Business Alliance to address concerns about the utilization of the City's downtown parking facilities; and WHEREAS, parking meters have also been considered as an option to not only address concerns, but to also provide an opportunity to increase City revenue for downtown maintenance, repairs, and improvements; and WHEREAS, Municipal Parking Services, Inc., offers to install and operate, at no charge to the City, four meters covering eight spaces on School Street, between Oak Street and Walnut Street, for a period of 30 days, unless otherwise extended by mutual agreement; and WHEREAS, during the pilot period, 100 percent of all System revenue will go to the City of Lodi; and WHEREAS, staff recommends authorizing the City Manager to execute a Memorandum of Understanding for Downtown Parking Meter Pilot Study with Municipal Parking Services, Inc., of Minnetonka, Minnesota. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a Memorandum of Understanding for Downtown Parking Meter Pilot Study with Municipal Parking Services, Inc., of Minnetonka, Minnesota, at no charge to the City. Dated: September 6, 2017 I hereby certify that Resolution No. 2017-176 was passed and adopted by the City Council of the City of Lodi in a regular meeting held September 6, 2017 by the following vote: AYES: COUNCIL MEMBERS — Chandler, Johnson, and Mayor Kuehne NOES: COUNCIL MEMBERS — Mounce and Nakanishi ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None 2017-176 -111?),--e.Akki,06, NIFER . FERRAIOLO ity Clerk CITY COUNCIL DOUG KUEHNE, Mayor ALAN NAKANISHI, Mayor Pro Tempore MARK CHANDLER BOB JOHNSON JOANNE MOUNCE CITY OF LODI CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209) 333-6706 / FAX (209) 333-6710 EMAIL: pwdept@lodi.gov www lodi qov August 31, 2017 Downtown Business Alliance 4 West Pine Street Lodi, CA 95240 STEPHEN SCHWABAUER City Manager JENNIFER M FERRAIOLO City Clerk JANICE D. MAGDICH City Attorney CHARLES E. SWIMLEY, JR. Public Works Director SUBJECT: Adopt Resolution Authorizing City Manager to Execute Memorandum of Understanding for Downtown Parking Meter Pilot Study with Municipal Parking Services, Inc., of Minnetonka, Minn. Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, September 6, 2017. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item is on the consent calendar and is usually not discussed unless a Council Member requests discussion. The public is given an opportunity to address items on the consent calendar at the appropriate time. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Jennifer M. Ferraiolo, City Clerk, at (209) 333-6702. If you have any questions about the item itself, please call Charlie Swimley at (209) 333- 6706. i hdes E. Swimley, Jr. Public Works Director CES/tdb Enclosure cc: City Clerk