HomeMy WebLinkAboutAgenda Report - August 16, 2017 C-04TM
CITY OF LODI
COUNCIL COIVMMUNICATION
AGENDA ITEM
AGENDA TITLE: Adopt Resolution Approving Specifications, Authorizing Advertisement for Bids,
and Authorizing City Manager to Award Contract for White Slough Water Pollution
Control Facility Field 5 Levee Repair to the Lowest Responsive Bidder (Not to
Exceed $75,000)
MEETING DATE: August 16, 2017
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution approving specifications, authorizing advertisement
for bids, and authorizing City Manager to award contract for White
Slough Water Pollution Control Facility Field 5 Levee Repair to the
lowest responsive bidder, in an amount not to exceed $75,000.
BACKGROUND INFORMATION: The farming operation at the White Slough Water Pollution Control
Facility utilizes a number of levees and ditches throughout the
property. The levee that runs along the north side of fields 5A, 5B,
and 5C (Exhibit A) has been impacted by squirrels in recent years. With the heavy rains this past winter,
high water from the adjacent ditch began flowing through squirrel holes in the levee, which regularly
flooded the northern portions of fields 5A, 5B, and 5C. The squirrel damage had not been noticed in past
years because water levels remained low during the recent drought.
The levee road has experienced a number of localized failures as shallow, saturated, squirrel holes
began collapsing when maintenance vehicles would drive over them. The majority of the road failures
are around one -foot deep, making it difficult for maintenance vehicles to safely access the tail water
return pump and the discharge monitoring location.
This project will remove the top two -feet of the levee, compact the dirt with vibratory compactors, and
build the levee back up to its original elevation. The top of the levee will also be compacted with asphalt
grindings currently stockpiled on the facility. Exhibit A also shows the limits of the levee to be repaired.
The work is being performed under the San Joaquin County Multi -Specie's Habitat Conservation and
Open Space Plan. Due to the work activity potentially disturbing sensitive habitat, the project must be
completed by October 1, 2017. Under the City's normal procurement schedule, there will not be enough
time for the successful bidder to complete the work by the October 1, 2017 deadline. To expedite the
procurement schedule, staff is requesting this Council action also authorize the City Manager to award
the contract to the lowest responsive bidder, in an amount not to exceed $75,000. This will save
approximately one month and allow the work to be completed by the October 1, 2017 deadline.
By authorizing the City Manager to award the construction contract, the Notice to Proceed could be
issued within two weeks of the bid opening, allowing the project to start no later than September 15,
2017. The project duration is expected to be less than two weeks.
APPROVED:
Wire- -n Schw-+-ue , City Manager
K:\WP\PROJECTS\SEWER\WSWPCF\Field 5 Levee Repair\CSAAward-doc 8/7/17
Adopt Resolution Approving Specifications, Authorizing Advertisement for Bids, and Authorizing City Manager to Award Contract for White Slough Water Pollution
Control Facility Field 5 Levee Repair to the Lowest Responsive Bidder (Not to Exceed $75,000)
August 16, 2017
Page 2
The plans and specifications are on file in the Public Works Department. The planned bid opening date
is August 30, 2017. The project estimate is $50,000. While not expected, staff is requesting the City
Manager be authorized to award a contract in an amount not to exceed $75,000, in case the bids come in
above the estimated project cost.
FISCAL IMPACT:
FUNDING AVAILABLE:
The project will have a minimal impact on total maintenance costs and will
not impact the General Fund.
This project cost is included in the Fiscal Year 2017/18 Wastewater Capital
Budget as an element of the Field No. 5 and Catwalk Repair Project.
Wastewater Capital (5310099000.77020):
WSWPCF Field 5 Levee Repair:
Remaining funds budgeted for Catwalk Repair:
Andrew Keys
Deputy City Manager/Internal Services Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tdb
Attachment
cc: Utility Superintendent
Wastewater Plant Superintendent
PW Management Analyst
$120,000
$ 75,000
$ 45,000
Charles E. Swimley, Jr.
Public Works Director
K:\WP\PROJECTS\SEWER\WSWPCF\Field 5 Levee Repair\CSAAward.doc 8/7/17
EXHIBITA
PROJECT LOCATION
S
0 375 750 1,500
Feet
UNNAMED DITCH
PROJECT LOCATION
3C FARM FIELD #
RESOLUTION NO. 2017-151
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING
SPECIFICATIONS, AUTHORIZING ADVERTISMENT FOR BIDS,
AND AUTHORIZING THE CITY MANAGER TO AWARD THE
CONTRACT FOR WHITE SLOUGH WATER POLLUTION
CONTROL FACILITY FIELD 5 LEVEE REPAIR TO THE
LOWEST RESPONSIVE BIDDER
WHEREAS, the farming operation at White Slough Water Pollution Control Facility
utilizes a number of levees and ditches throughout the property; and
WHEREAS, the levee that runs along the north side of fields 5A, 5B, and 5C has been
impacted by squirrels in recent years, and with the heavy rains this past winter, there were a
number of locations along this levee where the high water on the north side (from the unnamed
ditch) began running through the squirrel holes in the levee and flooded the northern portion of
fields 5A, 5B, and 5C; and
WHEREAS, the work is being performed under the San Joaquin County Multi -Species
Habitat Conservation and Open Space Plan, and due to the work activity potentially disturbing
sensitive habitat, the project must be completed by October 1, 2017; and
WHEREAS, bids are currently scheduled to be received by the City on August 30, 2017;
and
WHEREAS, by authorizing the City Manager to award the construction contract, the
Notice to Proceed could be issued within two weeks of the bid opening, allowing the project to
easily start no Tater than September 15, 2017; and
WHEREAS, staff recommends that the City Council approve specifications, authorize
advertisement for bids, and authorize the City Manager to award the contract for White Slough
Water Pollution Control Facility Field 5 Levee Repair to the lowest responsive bidder, in an
amount not to exceed $75,000.
NOW THEREFORE BE IT RESOLVED that the Lodi City Council does hereby approve
specifications, authorize advertisement for bids, and further authorizes the City Manager to
award the contract for White Slough Water Pollution Control Facility Field 5 Levee Repair to the
lowest responsive bidder, in an amount not to exceed $75,000.
Dated: August 16, 2017
I hereby certify that Resolution No. 2017-151 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 16, 2017, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Mounce, Nakanishi, and
Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
rJ_E.NNIFER . FERRAIOLO
amity Clerk
2017-151