HomeMy WebLinkAboutAgenda Report - August 2, 2017 C-05TM
AGENDA ITEM
CITY OF LODI
COUNCIL COMMUNICATION
C-5
AGENDA TITLE: Adopt Resolution Awarding Bids for Purchase of 125 Padmount and Polemount
Transformers from Ermco, of Dyersburg, Tennessee and Pacific Utilities, of
Concord ($228,128.24)
MEETING DATE: August 2, 2017
PREPARED BY: Electric Utility Director
RECOMMENDED ACTION: Adopt a resolution awarding bids for the purchase of 125 padmount
and polemount transformers from Ermco, of Dyersburg, Tennessee
and Pacific Utilities, of Concord in the amount of $228,128.24.
BACKGROUND INFORMATION: On April 6, 2016, the City Council authorized the advertisement of
bids to replenish inventory consumed as a result of ongoing
maintenance and development projects.
The Electric Utility advertised bids on July 8 and July 12, 2017. On July 19, 2017, bids were opened with
four suppliers submitting proposals. Life -cycle costs (total purchase price plus cost of operation based on
estimated power loss during the projected life of the transformer) were evaluated. Staff reviewed the
proposals and deemed the following as the lowest responsive bid and compliant with the approved
specifications.
Description
Qty.
Supplier
Amount ($)
37.5 kVA 124/120; polemount
20
Pacific Utilities
$ 17,821.85
50kVA 240/120; polemount
30
Ermco
$ 35,040.30
75 kVA 240/120; polemount
20
Pacific Utilities
$ 29,889.85
167 kVA 240/120; polemount
2
Ermco
$ 6,210.71
37.5 277/480; polemount
6
Pacific Utilities
$ 5,527.58
50 kVA 277/480; polemount
3
Pacific Utilities
$ 3,290.69
75 kVA 240/120; polemount
3
Pacific Utilities
$ 4,483.48
50 kVA 240/120; padmount
15
Ermco
$ 26,959.05
75 kVA 240/120; padmount
15
Ermco
$ 32,583.60
100 kVA 240/120; padmount
2
Ermco
$ 5,369.12
75 kVA 208/120; padmount
1
Ermco
$ 5,395.04
112.5 kVA 208/120; padmount
1
Ermco
$ 5,761.39
300 kVA 208/120; padmount
3
Ermco
$ 24,958.13
150 kVA 480/277; padmount
1
Ermco
$ 5,981.20
300 kVA 2480/277; padmount
1
Ermco
$ 8,124.35
500 kVA 480/277; padmount
2
Ermco
$ 10,731.90
APPROVED:
p =n Schwa:; , City Manager
Adopt Resolution Awarding Bids for Purchase of 125 Padmount and Polemount Transformers from Ermco, of Dyersburg,
Tennessee and Pacific Utilities, of Concord ($228,128.24)
August 2, 2017
Page 2 of 2
FISCAL IMPACT: Procurement cost is $228,128.24. Total life -cycle cost is $395,660.24.
There is no impact to the General Fund from the recommended action.
FUNDING AVAILABLE: Included in FY2017/18 Budget Account No. 500.13496.
Andrew Keys
Deputy City Manager/Internal Services Director
/2 47;f:
Efitabeth Ar Kirkley
Electric Utility Director
PREPARED BY: Hasan Shahriar, P.E., Senior Power Engineer
EAK/HS/JLM/Ist
RESOLUTION NO. 2017-143
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
BIDS FOR THE PURCHASE OF 125 PADMOUNT AND
POLEMOUNT TRANSFORMERS FROM ERMCO, OF DYERSBURG,
TENNESSEE, AND PACIFIC UTILITIES, OF CONCORD
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on July 19, 2017, at
11:00 a.m. for the purchase of 125 padmount and polemount transformers for the Electric Utility
Department, described in the specifications therefore approved by the City Council on
April 6, 2016; and
WHEREAS, said bids have been compared as to life -cycle costs, checked and
tabulated, and a report thereof filed with the City Manager; and
WHEREAS, the bids meeting the City's specification with the lowest estimated life -cycle
costs are shown below:
Description
Qty.
Supplier
Amount
37.5 kVA 124/120; polemount
20
Pacific Utilities
$ 17,821.85
50kVA 240/120; polemount
30
Ermco
$ 35,040.30
75 kVA 240/120; polemount
20
Pacific Utilities
$ 29,889.85
167 kVA 240/120; polemount
2
Ermco
$ 6,210.71
37.5 277/480; polemount
6
Pacific Utilities
$ 5,527.58
50 kVA 277/480; polemount
3
Pacific Utilities
$ 3,290.69
75 kVA 240/120; polemount
3
Pacific Utilities
$ 4,483.48
50 kVA 240/120; padmount
15
Ermco
$ 26,959.05
75 kVA 240/120; padmount
15
Ermco
$ 32,583.60
100 kVA 240/120; padmount
2
Ermco
$ 5,369.12
75 kVA 208/120; padmount
1
Ermco
$ 5,395.04
112.5 kVA 208/120; padmount
1
Ermco
$ 5,761.39
300 kVA 208/120; padmount
3
Ermco
$ 24,958.13
150 kVA 480/277; padmount
1
Ermco
$ 5,981.20
300 kVA 2480/277; padmount
1
Ermco
$ 8,124.35
500 kVA 480/277; padmount
2
Ermco
$ 10,731.90
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the bid for the purchase of 41 padmount transformers in the amount of $125,863.78 and 32
polemount transformers in the amount of $41,251.01 from Ermco, of Dyersburg, Tennessee,
and 52 polemount transformers in the amount of $61,013.45 from Pacific Utilities, of Concord,
California, as set forth above.
Dated: August 2, 2017
I hereby certify that Resolution No. 2017-143 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 2, 2017, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Nakanishi, and
Mayor Kuehne
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce
ABSTAIN: COUNCIL MEMBERS — None
r.% nrA u ..- (.4
dENNIFER IVI.,FERRAIOLO
City Clerk
2017-143